World Vision International

Supply Chain Manager

Job Description

Supply Chain Manager - Nairobi

Purpose of the position:

Manage the supply chain department comprising of procurement, logistics and warehousing. Plan and coordinate departmental affairs. Supervise staff, review supply chain processes and ensure compliance to supply chain procedures

Major Responsibilities:

  1. Accountability for overall Supply Chain performance, providing strategic direction for the function.

  2. Monitor overall procurement performance, manage continuous improvements in the department, ensure regular reports are received including quarterly spend analyses. Provide overall oversight of SC function, including the field, building capacity in the process. Ensure sound warehouse management in all locations. Manage risks in the entire SC process.

  3. Review the consolidated quarterly procurement plans received from the project managers, monitor and respond when procurements are due as per detailed implementation plans

  4. Ensure that internal controls are adhered to at all times and safeguard the organization from loss or malpractices. Review of the procurement manual, re-look at the procurement processes and systems

  5. Coordinate tender committee, share in the meetings, review the binding documents, validate the approved suppliers, and participate in the tender sub - committee and provide general direction.

  6. Coordinate the strategic sourcing initiative, review frame agreements, service level agreement and contracts.

  7. Define key performance indicators for suppliers and consultancies and conduct market surveys

  8. Conduct staff appraisals and monitor performance agreements through mentoring, coaching and monthly meetings

  9. Review financial documents before presentation to finance; LPOs, Payment requests, invoices, delivery notes, Goods received notes and GRNs

  10. Ensure compliance to stores procedures which include physical check/verification of goods and services received

  11. Ensure the external stores reports are in agreement with internally generated reports

  12. Prepare consultancy contracts, ensure compliance to outputs, performance indicators duly achieved, and review payments of the same

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Education: Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, Commerce, Economics or Social Sciences.

  • Technical Qualification: Diploma in Procurement & Supply from the Chartered Institute of Procurement & Supply (CIPS UK) is highly desirable

  • Experience: Over Five years’ experience in leading a Humanitarian Logistics and Supply Chain Department

  • Experience working in fragile /emergency response contexts

  • Experience in Procurement, supplies, warehousing and Logistics

  • Ability to relate with internal and external customers

  • People Management and performance monitoring

  • Contract and Supplier Management

  • Logistics and Warehousing Management

  • Government and tax policies regarding procurement supplies

  • Planning and Analytical Skills

  • Leadership skills

Preferred;

  • Cross Border Operations in a Relief organization

  • Negotiation and Conflict Resolution

  • Good Understanding of Humanitarian Industry

  • Financial Skills

Working Environment

  • Work environment: Office based

  • Travel: Domestic/international travel is required.