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Supply Chain Officer


Reports to: Senior Supply Chain Officer

Location: Nairobi

Grade Level: 14

Purpose of the position:

Work in Supply Chain Management Department to co-ordinate and manage procurement of goods and services for the activities of WVK ministry to achieve CWBO’s , with the aim of enhancing the Mission of World Vision efficiently and effectively while maintaining high standards of integrity and accountability.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:

Management and tracking of PRF’s assigned & RFQ process to ensure no delays, 30%

  • Receiving Purchase as assigned Requisitions for goods and services online through provision

  • As necessary liaising with the user and technical departments to ensure specifications on the PR meet market standards and user requirements

  • Keep track of all PRs as assigned to ensure there are no delays

  • Preparation and dispatch of Request for Quotations to approved vendors for goods and services that are not on contract

  • Evaluation and analysis of vendor responses to identify the best qualified supplier

  • Present the Quotation /Bid analysis to the Senior Supply Chain Management Officer for review before orders are placed or presented to the Tender Committee

Ensure timely placement of orders for goods and services & management, dispatch and progression of orders placed with vendors, 30%

  • Close out sourcing event in provision to move PRs to purchase orders for goods and services

  • Ensure purchase orders have been issued to suppliers in a timely manner

  • Progress and track orders with suppliers

  • Liaise with the stores office to ensure timely deliveries and dispatch of the goods to the users

Cost Savings initiatives in procurement of goods, works and services, 10%

  • Negotiate and document discounted prices with the vendors

  • Analyze prices against market rates and generate a periodic cost-benefit analysis

  • Document price index for various categories of procurement

Capacity Building and Support on sector specific SCM products and business processes, 10%

  • Capacity build staff on SCM processes and procedures

  • Orientation of new staff and partners including vendors

  • Identify and recommend to management new systems necessary for effective supply chain management

  • Offer administrative support to WVK staff on existing and new SCM systems

  • Provide SCM support and input to grants acquisition teams in proposal writing

Supplier management and Compliance to WVK policies and standards 10%

  • Market Surveys and Vendor visits for existing and potential vendors of goods, services and works

  • Vet new vendors and potential suppliers

  • Provide report and recommend for Debarment/Blacklisting of vendors where necessary

  • Consolidate vendors list and forward for Blocked party screening for various vendors including new entrants.

Innovation Management, 5%

  • Industry research for new innovations.

  • Increase the visibility of ideas so that contributors with different skills and knowledge can help to identify and improve the best ideas.

  • Generate Cost benefits analysis for innovations

Other 5%

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Degree in business related studies prefered

  • Post graduate qualification in purchasing and supplies management from CIPS, Level 4

  • A member of Kenya Institute Of Supplies Management (KISM)

  • Must have prior working experience of not less than 3 years in purchasing and supplies

  • Experience in working with ERP’s is an added advantage

  • Computer literate with excellent working knowledge in word and excel

Working Environment / Conditions:

  • Based in the National Office, Karen with few travels to the field as required