Administration Assistant - Khammouan Province
PURPOSE OF THE POSITION
To provide overall support to zonal and ADP offices in procurement of goods and services and ensure the process is align with WV Partnership Standard.
This position will work with all stakeholders in ADP, Zone and National Office and to achieve WV Laos FY16-FY20 strategy outcome 7.2.1, 7.2.2.
This position will report to Zone Admin Officer
Ensure the effectiveness of purchase, lead time and accuracy of orders of ADP and Zone Office
Maintain and update strategic sourcing contract, supplier database, and price catalogue at the zone office.
Manage procurement logbook and saving tracking report.
Provide day-to-day support:
Coordinate the procurement process of goods and services of ADP and Zone office
Liaise with National Office Supply Chain Coordinator for Monthly Reporting and Coordination meeting
Ensure the goods and services are delivered to user on time according to the procurement lead time
Collect quotations for adhoc purchase and invite a meeting of purchase committee for selection of vendor
Coordinate Goods and Services bidding process both for Adhoc purchase and Strategic sourcing
Maintain and update procurement database and make it accessible to Finance Department and Auditor (PR, Quotations, PO, Bidding, PO, and Contract)
Liaise with Zonal Finance team for supporting document and payment to vendor/supplier
Supervise the proper handling of logistics and transportation of goods and services to field office
Carry out any additional responsibilities as assigned by Admin Officer
KNOWLEDGE, SKILLS AND ABILITIES
Diploma or Bachelor degree in Administration
Minimum of 2 year work experiences in Administration and/or general services.
Minimum of 1 year work experience in purchasing or procurement
Project Management skills
Responsive, Flexibility and adaptability.
Personal qualities of integrity, credibility, and dedication to World Vision ministry
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
An attitude of cooperation and understanding.
Understand WV vision, mission and WV partnership operations with creative and innovative thinking
This position requires at least 20% travel to ADP and program office.
Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. DEADLINE is on 31 March 2018.
Mail: People and Culture Department
P.O. Box 312 Vientiane 01005
Email: [email protected]