Grants and Operaations Manager

15083-16N09071
Vientiane City
Sikhotabong District
25-Nov-19
International Role - No - Only National applicants will be considered.
1-2 Years

PURPOSE OF POSITION:

To provide overall management of the implementation of WVL Technical Programs, Grants (< 1 Million USD annual budget) and PNS funded projects, ensuring all projects comply with Partnership standards. Establish excellent operations planning and guidelines, and provide strategic management advice and assistance on all aspects of operation decisions making. Contribute to new project design and proposal development, ensuring new project designs cover all implementation requirements.

Key responsibilities of this position are:

  • To provide management, support and coordination to all projects/programs in WVL to ensure efficient and effective implementation and technical supports to programs so as to meet the goals and objectives of World Vision and community partners, in alignment with the National Strategy.

  • To develop and lead a team of competent operations staff, with strong commitment, and excellent professional and team leadership skills to manage projects/programs funded by various Support offices, and Donors of WV Laos.

  • To support the Country Program Director (CPD) in ensuring that the standards of representation, design quality, implementation, grants & field operations management, monitoring and reporting, are such that World Vision Laos is seen as a partner of choice for Support Offices and Donor Agencies in chosen sectors of intervention.

Major Responsibilities of Job:

1. Grants & Operations Management

  1. Provide management and support to Program and Field Teams in the development of project designs, situation analysis, baselines, design framework, concept paper and proposal writing, multi-year and annual planning, monitoring and evaluation, and budgeting, ensuring a clear focus on MVC and alignment with WVI Lao PDR Strategy.

  2. Work together with Program Quality Department (PDQ) to develop funding diversification strategy and support proactive resource acquisition to ensure program commitments are fulfilled. Support provision of basic information from field staff to acquisition team during proposal development.

  3. Support all programs/grants to have legal operation (MOU) with Government of Laos, and meet Government reporting requirements and are processed timely in order not to delay project implementation.

  4. Ensure all projects have sound execution plans from start-up until closure, and adequate resources to deliver the expected outcomes as agreed in the project proposal and in accordance to donors and WVLs guidelines / policies

  5. Coordinate grant/operations start-up with the SO, NO, partners, and other key stakeholders. Ensure all grant/operations staffs are equipped with Grant/Operations Minimum Standards and related policies before implementing the project

  6. Conduct appropriate and useful field visits to monitor and assist grant/program implementation, ensuring coordination and communication with the CPD. Support SO/donor visits with aim of building donor confidence in WVI Lao PDR

  7. Ensure that Grant/programs are tracked against detailed implementation plans, budget expenditure and are in compliance with WVL and donor requirements/standards, ensure any alteration has documented donors approval.

  8. Monitor budgets and ensure that burn rates are aligned with the quality program implementation. Ensure reporting for all Grant and PNS are align with donors/SO requirements and are submitted on time, and ensure timely follow-up on Audit recommendations.

  9. Support CPD in representing WVL on operations related matters to key stakeholders and the Government of Lao

II. Program Quality & Integration

  1. Develop mutually supportive relationships with other departments and staff in WVL and actively work with them in order to facilitate effective management, administration and good teamwork culture. Ensure strong effective collaboration between the programs, PQD and DME.

  2. Support and manage innovations and new initiatives to improve program quality and impact; enable organizational learning and reflection

  3. Ensure effective implementation of all programming models and designs working closely with Program Quality department to ensure WVL is aligned to WV partnership standards in line with our promise 2030.

  4. Ensure that Grant and PNS, are well integrated with APs program to maximize the impact to community and children especially to the MVC.

  5. Spend at least 25% at the field to visit field Program and Project offices, communities and target villages for the purposes of: regular interaction with children, women and men within families and communities that are the primary stakeholders of WV’s transformational development ministry.

  6. Maintain a good understanding of poverty and development in Lao; strengthen Operations team to seek emerging successes, learning of best practices and building relationships to reinforce WV’s vision, mission, and core values.

III. Team building & Human Resources Development

  1. Support cooperation, team spirit and a supportive, learning environment in Operations and within WVL in general. Encourage full and appropriate expression of WV’s identity. Participate in and lead in WV events related to this.

  2. Build capacity of the direct report staff, Project Managers and TP Managers through on-the-job coaching, honest and timely feedback, field monitoring, and identification of learning/training needs and opportunities

  3. Facilitate a supportive environment for the capacity development of staff, the internalization of WV’s Vision, Mission, and Core Values. Ensure your direct report staff, are equipped to coach their team members in honest, respectful and timely manner.

  4. In coordination with Finance department, ensure TP and Project Managers have basic financial literacy relevant to their scope of work.

  5. In coordination with PQD team, build Operations team capacity in monitoring and report writing

  6. In coordination with People and Culture department, develop workforce plan to ensure the Operations department has the right number of staff and skill to meet the operation demands

IV. External Representation and Relations

  1. Support the Country Program Director in representing WV to donors/support office representative, line ministries and partner organizations thru active engagement with key stakeholders, including policy makers, government ministries, NGOs, UN agencies to raise the profile of WVL.

  2. Ensure that the communication, reporting and representation of WVL with WV Support Offices, international donor organizations, and major donors is of the highest quality and transparency (from self and other key WVL staff)

  3. Carry out additional responsibilities as assigned by Country Program Director.

EDUCATION, KNOWLEDGE AND SKILLS:

  • Bachelor’s degree in a relevant field or equivalent experience, required, especially in Project Management related, relevant Master’s degree desirable.

  • 7 yearsexperience in international humanitarian development, including at least 5 years in project management positions preferred.

  • Previous Experience in project management skills

  • Previous experience managing medium to large scale grant funded projects

  • Previous experience working in multi-project management

  • Previous experience in project planning and implementation

  • Good communication and problem solving skill

  • Demonstrated ability to manage international development projects in complex political/ cultural environments

  • Proven ability to manage and lead large, multi-disciplinary teams

  • Knowledge of donor requirements for grant funded projects, including policies and regulations

  • Proven experience in stakeholder management including working with host-country professionals, government ministries and donors

  • Strong financial management skills

  • Strong oral presentation and report writing skills

  • Proven of coaching and team leading skills

  • Fluency in English

  • Good computer skills and email

Work Environment: The position requires ability and willingness to travel domestically and internationally up to 40%of the time.

Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 25 November 2019, however applicants are encouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Mail: People and Culture Department

P.O. Box 312 Vientiane 01005

Email: [email protected]

Website: www.wvi.org/laos