PURPOSE OF THE POSITION
The AHAN ANCP Grant Finance Officer will be ensure smooth functioning of day to day finance & accounting operations of ANCP project including Account Payable is done in compliance with WVI Partnership standard, Donor and Government statutory requirements. This position is to ensure that the grants expenses are recorded and reported with accuracy and correctness, ensuring grant requirements and standards. This position will work with all stakeholders in the province for both AHAN EU and AHAN ANCP project team to provide services in grant financial operation. This position will report to AHAN Senior Accountant with a Matrix reporting with Saravanh Operational Team lead and Grant Finance Specialists in National Office. Following are the objective of the position:
Ensure good financial services for AHAN grant project include all payments are made on time as per grant requirement and recorded in Sun6.
Ensure all project’s expenses, including expenses of partners, are compliance with World Vision’s policies and ANCP & EU grant guidelines
Conduct regular monitoring visits to project site SRV & ATP to discuss with respective project team on related financial issues and solutions.
Ensure recording of all project expenditure with correct coding for all project budget & expenditures in line with grant budget
Ensure compliance to LDR & Block Party Screening (BPS) requirements are fulfilled and timely submitted and also filing approved time sheet for all AHAN staffs located SRV & ATP
Coordinate with project team in grant finance operations and auditing process and requirement related to the AHAN grant.
Produce all financial/grant reports, ensuring accuracy and correctness with timely reporting.
Provide timely grant project managers/team on activity reporting of financial transactions with financial analysis to support implementation of programs and assist in decision making.
ANCP/ Grant Finance Operations
Prepare cash advance , Review document for Settlement of AHAN staff to ensure the settlement and Deposit Voucher are taken up accurately , timely with supporting document and Processes all financial transactions, record in Sun6 with accuracy and on time.
Prepare three month cash flow forecasts of AHAN SRV&ATP and submit to SVK AHAN Finance for consolidate and sent to NO finance
Prepare and Ensure timely processing sent invoices to SS team for their process payment to supplier & compline supporting document
Review Purchase requisition in Provision system to be ensure using the right T-Code and align with donor budget
Perform detailed check and Bank reconciliation against the bank statement. for part of SRV, ATP , coordinate with SVK AHAN Accountant and to be ensure accurate ,timely send AHAN bank reconciliation to NO finance.
Ensure that sufficient funds are available in the bank account to enable smooth implementation of planned project activities
Ensure filing of vouchers and supporting documents of grant expenses in order to make them readily available for reference and audits
Review the record of fixed and non-fixed assets for AHAN Grant to ensure that all asset record into the consolidate asset list and work closely with Admin team about asset control
Ensure annual insurance for project assets done in coordination with AHAN SVK and NO team
Grant compliance, Monitoring, Reporting
Produce accurate periodic grant reports in compliance with WVI’s Grant financial reporting standards and deadlines.
Provide grant project team with monthly analyses of the financial situation of the AHAN Grant
Review all transactions are allowable as per the grants terms and conditions. Ensure no over spending or significant underspending on each activity line allowed.
Ensure & monito operational budget such salary, benefit, travel and other office costs very well within the approval donor budget and charged within the right budget line.
Review all monthly Labour Distribution Report (LDR)/time sheet allocation and charges to grant projects and ensure it is correctly done based on the time allocated for each project staff.
Keeping record and file approved time sheet ensure time sheet filling correct VS % in LDR submission in our people system compliance time sheet instruction
Follow up pending submission LDR with in deadline in each month
Internal & External Audits
Works with Operation team lead and Finance & Admin Manager in accomplishing all audit requirements
Submits required financial documents and response to audit analytical review questions in good time
Responds to auditor’s queries & issues during audit field work
Works with Finance & Admn Manager in monitoring the status of implementation of audit recommendations and submits updates to Project Director and Grant Finance Specialist National Office.
Staff support & Capacity Building
Provide training to grant project staffs and interns donor requirement and ensure each staff understands well.
Conduct Anti-corruption training of staffs periodically and demonstrate zero tolerance to any fraudulent behavior amount staffs/supplier/partners.
Ensure compliance to DFAT anti-fraud policy and provide training to staff on that.
This position requires travel to project sites, district offices and fields
Degree, Knowledge, Skills and Abilities
A minimum of 3 years work experience in Finance & Accounting
Bachelor degree in Accounting of Finance. Master’s degree preferred.
Experience in INGO project budgeting and grant financial management (Especially in major grants like USAID, EU, ANCP, MOFA Japan etc)
Experience in operating Sun systems or other accounting system
Advance skills with Spreadsheet Analysis, and Sun System Accounting Package, Q&A Reporting
Strong knowledge on GAAP and Familiarity with general accounting principles
Computer literate in Accounting Software, Microsoft Office, Lotus Notes or similar database, email and Internet programs
Clear understanding of written and spoken English.
Ability to work in a stressful situation and in a cross-cultural condition.
World Vision in Lao PDR
World Vision is a Christian relief, development and advocacy organisations working to create lasting change in the lives of children, families and communities living in poverty.
World Vision has been operating in the Lao People’s Democratic Republic (Lao PDR) since 1968. Supporting our operations in-country are 160 staff responsible for implementing longer-term development programming in 200 villages across 22 districts and 7 provinces throughout the country. Our program aim to support the children with higher vulnerability through sector specific and multi-sectoral programmes and projects across our three strategic focus areas: education, nutrition and child protection and participation.
Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 05 December 2021, however applicants are encouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.
Email: [email protected]
Code of Conduct
World Vision has zero tolerance of incidents of violence or abuse against children and other people in the communities we serve, either committed by our staff or others connected to our work. We abhor any misuse of power, status, or trusted position for any sexual or other exploitative purposes. All World Vision’s employees are required to adhered to and promote World Vision shared responsibility and obligation to report matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct which may involve Conflicts of Interest, Fraud, Corruption or Harassment.
All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.
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