Finance Coordinator - Khammouan Province

13442-12N10085
20-May-19
International Role - No - Only National applicants will be considered.
Less Than 1 Year

PURPOSE OF POSITION

To coordinate and provide financial management support to all ADPs/Project and province to enable the operations to be carried at an acceptable level of risks and comply to both WV Partnership standard and local statutory requirement.

This position will work with all stakeholders in ADPs/Projects, province and National Office implementing WV stewardship, and provide financial advice and assistance on all aspects on operations implications of decisions to be made and to achieve the FY19-FY21 strategy.

This position will report to Zone Finance Supervisor/Provincial TP Manager and matrix reporting to National Office Finance Manager.

MAJOR RESPONSIBILITIES

1. LEAP Budget

a. Follow up project budget and send to National Finance Officer to post to Sun Systems

b. Ensure that LEAP budget amounts match agreed PBAS request. Review all changes to LEAP budgets, including changes in annual amounts, carry forwards, and midyear budget revisions

c. Prepare LEAP multi-year planning budgets in consultation with TP provincial manager

d. Monitor PBAS to ensure that TP budgets in LEAP and Sun systems match PBAS amounts. Communicate with NO DME/Finance as needed to follow up cases where PBAS amounts need to be aligned with approved LEAP budgets.

e. Provide technical support to TP coordinator. Assist TP Coordinator with preparation and revision of LEAP.

2. Cash Advance & Settlement

a. Lead and oversee the accounting support to field staff to ensure WV financial requirement, systems and procedures are implemented properly

b. Review Cash Advance and settlement and approve on GEMS system

c. Prepare GCV, GDV and GJV for the zone office and follow up field staff to attach the original on the Vouchers.

d. Post cash advance and settlement transaction into hold on Sun Systems

e. Prepare summary sheet, obtain TP provincial manager and send to National Finance Coordinator to process payment

f. Ensure field staff settlement within the timeline

3. Payments process

a. Review all payments to ensure the compliance to WV requirement before submit the request for payment to National Finance Coordinator for payment through NFS

b. Prepare journal voucher and post to hold on Sun Systems.

c. Ensure all journal voucher approved by TP provincial manager

d. Send summary sheet, approved by TP provincial manager to National Finance Coordinator (NFS) to process payment.

e. Coordinate with National finance coordinator (NFS) to ensure the payment to supplier within the timelines.

f. Ensure all supporting document is attached to the vouchers

g. Ensure all procurement should be attached before procure by the SCM team.

4. Finance Operation

a. Review all aging within the zone and ensure it is allocated to the correct month and timeline.

b. Update tool and allocate prepaid account to ensure it is done within the month.

c. Prepare journal vouchers and attach with supporting document

d. Obtain the TP provincial manager and filling all vouchers.

e. Work with co-owners to attain reasonable level of risk and safeguards in financial management and operations and follow up internal and external financial audit issues.

f. Work with TP coordinator for the monthly project request and quarterly cash forecast and send to NO finance officer (Cash & Budget) to request from global.

g. Prepare Global Insurance for the zone area and to ensure all information is filled.

5. Reporting

a. Run Monthly financial report and obtain the approval from TP provincial manager.

b. Filing monthly financial report.

c. Summary TP financial report based on requirement of TP provincial manager.

d. Prepare MoU financial report for community pledge project and other PNS project.

e. Monitor project financial report to ensure no over spent at the project level.

KNOWLEDGE, SKILLS AND ABILITIES

Bachelor degree in Accounting or Finance

A minimum of 3 years work experience in Finance

Experience in INGO project budgeting and financial management

Experience in operating Sunsystems and Q&A

Bachelor degree in Accounting of Finance

Strong budgetary and financial management and analytical skills

Clear understanding of written and spoken English.

Ability to work in a stressful situation and in a cross-cultural condition.

Familiarity with Spreadsheet Analysis, and Sun System Accounting Package, Q&A Reporting

Familiarity with general accounting principles.

Adequate knowledge on World Vision Financial Manual (FM)

WORK ENVIRONMENT

This position is based in Provincial/Zonal Office to provide support to zone/province and ADPs to have effective financial management and to ensure that effective internal control measures are implemented.

This position is required to travel 30% across districts to provide guidance and support to the relevant parties in respect of finance policy and compliance

INTERPERSONAL SKILLS

Effectively communicate monthly financial report and influence project managers for a decision making

Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 20 May 2019, however applicants are encouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Mail: People and Culture Department

P.O. Box 312 Vientiane 01005

Email: [email protected]

Website: www.wvi.org/laos