Field Admin Officer
PURPOSE OF POSITION
The purpose of the position is to organize and coordinate the Bekaa office administrative function and to develop and maintain office administrative processes. The Field Admin Officer should also manage the cleaning staff and handle the logistics of local meetings and conferences.
End Results Expected
Support and coordinate the Bekaa administrative related tasks
Lease agreements are managed appropriately
Office and team houses are maintained in good condition and repairs are done in a timely manner
Admin inventory is accurate and up-to-date
Performance of cleaning staff is managed
Office expenses and payments
Bekaa office admin related payments are executed as per the set processes
Coordinate Visits and Events
Staff and visitors are receiving the needed support
Maintain the inventory of Supplies and stationary
Office supplies are available and usage is tracked
Handle Reporting and filing
Office filing system is well managed
Minutes are distributed to related staff and follow-up on agreed action points is done
Perform other duties as required
KNOWLEDGE, SKILLS AND ABILITIES
University degree in a field related to administration and secretarial support services.
Excellent written English, with good command of spoken Arabic and English.
Good interpersonal verbal communication skills
Good organizational skills; ability to manage and prioritize tasks.
Knowledge of office systems, including experience with computer applications (e.g. word processing, spreadsheet, database management) required
At least 3 years of experience in a similar related job.
Office-based job with local travel
Position requires willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster.