Data Information Assistant

13707-11N01017
Zahle
22-Jun-19
International Role - No - Only National applicants will be considered.
Less Than 1 Year

PURPOSE OF POSITION

The purpose of the position is to conduct the data entry, MOVs validation, filing of documents and archiving for the WASH program activities in the Bekaa Region.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

10%

Handle Data Entry

WASH Data base is updated all time

  • Complete data entry of all hard copy assessments into an excel sheet in a clear and organized way.

  • Complete data entry of beneficiary information to the master beneficiary database

  • Complete data entry of any other documents if needed

  • Extract and crosscheck the uploaded data with the existing database

  • Support teams in the processing of information and data gathered

60%

Ensure MOV validation and filing

Data is organized and validated in a proper way for audit

  • Check the MOVs (means of verification) of the services provided by the WASH portfolio and make sure the fingerprints and data on the MOVs are correct.

  • Validate the MOVs after checking the data and the fingerprints by signing all the MOVs along with the WASH Assistant and the Community Mobilizer.

  • Compare the MOVs with the act of acceptances and make sure the numbers and the payments match.

  • Cross check the final acts with the acts of the rounds and validate the final act.

  • Make sure the MOVs are updated on a regular basis and assist the Data Information Management Officer in editing the MOVs.

  • Scan all MOV’s after being validated.

  • File all the MOVs hard copies in an organized way by supplier and area.

  • File all the documents related to WASH portfolio in a clear and organized way and make sure the filed data is secured and confidential

25%

Support Data Information Officer

  • Assist the data information management officer in reporting on a monthly basis.

  • Assist the Data Information Management Officer in the preparation and revision of data and ELA reports related to field activities (weekly/monthly/quarterly) donor reports and other ad hoc reports.

  • Assist Data Information Management Officer to guarantee the data privacy and confidentiality.

  • Assist Data Information Management Officer on data safety through a proper data backup system.

  • Conduct Spot-check field visit when needed.

High standards of quality assurance and reporting

Better documentation and more organized data for audit purpose and reporting

5%

Perform other duties as required

  • Attend trainings locally and internationally.

  • Attend and participate in WVL’s spiritual nurture and other organizational events.

  • Responsible of own security and actively contribute to a positive security culture.

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

  • Perform other duties as assigned by the Line Manager

100%

KNOWLEDGE, SKILLS AND ABILITIES

  • BA in Computer Science

  • Minimum 2 years of relevant experience

  • Technical experience in Database management

  • Proven working experience as a data clerk

  • Experience using statistical packages for analyzing datasets (Excel, SPSS, SAS etc)

  • Good knowledge of the intervention area and related problems.

  • Proficiency in MS office (word, excel.)

  • Excellent Organizational, analytical and oral and written communications skills in English

  • Fluent in English and Arabic.

  • Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy

  • Adept at queries, report writing and presenting findings

  • Technical expertise regarding data models, database design development, data mining and segmentation techniques

  • Previous experience with NGOs in emergency and / or development projects

  • A valid driver license – more than a year