World Vision International

Grants Acquisition and Management (GAM) Unit Manager

Job Description

PURPOSE OF POSITION

The purpose of this position is to proactively drive the consolidation, expansion and quality implementation of World Vision’s humanitarian response and development programming in Lebanon.

Under the direction of the Programme Quality and Development Director, the Grant Programmes Manager will lead Programmes to:

  1. Support WVL in resource acquisition and diversification, as it gradually transitions from relief to longer-term programming through the evolution of designs and the selection of project models

  2. Lead the writing of proposals for all donor funded grant opportunities in partnership with technical specialists, field ops, ELA and finance

  3. Ensure holistic, quality design across all funding streams according to prioritised child well-being objectives, national level pathways of change, appropriate and contextualised project models and evidence-based practices, and indicators for sustainability

  4. Help develop partnerships with national stakeholders and organizations to ultimately enhance WVL’s position and reputation vis-à-vis donors, national and international stakeholders and local communities.

  5. Ensure WVL’s funding income aligns with its strategic goals and objectives and provides the means for growth.

  6. Liaise internally with the World Vision Partnership and with external stakeholders, and ensure all World Vision’s programmess and proposals maintain high standards, in line with World Vision and international standards.

  7. To provide leadership on overall grants management, including oversight of the grants management cycle, ensuring consistent quality programmatic application across the WVL 

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

40%

Resource diversification Strategy Development

Lead the development/maintenance and roll out of a Programmes strategy or plan in line with WVL National Office (NO) Strategy

Lead the National Office Programmes unit by ensuring mature leadership by example and by providing capacity building and coaching to each unit team member

To ensure pro-active interaction and coordination with all other WVL departments and field operation teams to maximize synergy effects, support quality design of proposals, as well as facilitate solid and comprehensive grants management and compliance procedures.

Develop in collaboration with the National Office team a Programmes plan, grant forecasting plans and annual growth plan for Relief and development Portfolios in line with WVL strategy

The strategy is in place and is aligned with the NO strategy and regularly updated

The unit is established and functional

Grants acquisition, management and compliance processes are well in place and functioning.

Programmes Plan, business plan and Grants Growth charts are in place and regularly updated

30%

Resource Acquisition/Internal and external liaison

Preposition and engage with internal and external donors/stakeholders based on the Programmes business plan

Develop a Partnership strategy with local and international stakeholders and organizations based on strategic priorities

Engage with Support Offices (SOs) on Programmes strategy objectives

Provide support to the WVL team’s and departments when needed in engaging with and developing individual donor relations

Liaise/partner with Middle East and Eastern Europe (MEER) Resource Development Unit (RDU) for grant lessons learned, capacity building and regional alignments

WVL is well informed about available opportunities and is able to partner with relevant stakeholders successfully

Relationships with donors/partners are strengthened and WVL becomes a partner of choice

SO’s are well informed and aware of WVL funding objectives and supportive

WVL NO and field teams are able to interact successfully with donors and stakeholders coordinated by the Programmes unit

WVL grants portfolio is well presented and understood within the region

20%

Grant Management

Supervise Grant Compliance and ensure grants management tools are in place, followed and functional according to standards

Grant compliance issues are prevented and oversight of grants performance in place

Grants reporting is up to date and timely in line with donor expectations and deadlines

Quality and timely grants reporting is ensured at all times

Facilitate Go-No-Go decisions for new grants and opportunities

Programmes actively prepares and facilitates all Go / No-Go decision by the GAM committee

10%

Capacity Building of Self and Staff along with Team Management

Familiarize one’s self on WV’s grant processes (i.e. Grant minimum standards and Proposal Pro online tool, and build GAM capacity of/ transfer knowledge to technical and field staff and Field)

Senior Leadership staff report having enough and relevant information from the Programmes unit to drive strategic decisions

Effectively manage the performance of direct reports ensuring performance agreements, regular performance reviews, and annual appraisal are done. Ensure optimization of subordinates’ potentials through coaching, on-the-job training, and capacity building

Staff performance discussions are done regularly and development plans are documented and implemented

Security Management responsibilities

  1. Abide by the security procedures and policies and report any breaches

  2. Participate in personal safety training and completed the online security training as required

100%

KNOWLEDGE, SKILLS AND ABILITIES

  • Post graduate university degree in social sciences, international development or equivalent

  • Knowledge of the Programmes management cycle – design, monitoring and evaluation

  • Excellent written & spoken English. Arabic language is preferred

  • Excellent communication, interpersonal, representation and negotiation skills;

  • Excellent analytical and writing (English) skills

  • Sound planning, time management and administrative skills

  • Ability to work under pressure, in a team, and for long hours if required

  • Excellent computer skills with proficiency in Microsoft Word, Excel, PPT and DB Software

  • Strong interest and understanding of issues related to poverty, civil society, health, child & youth development and humanitarian and emergency affairs

  • High sense of responsibility and attention to detail

  • Proven track record of coaching and capacity building

  • Cross cultural sensitivity and thorough understanding of the local context, cultural and political situation

  • Knowledge of several donor regulations

  • 5 years of experience in Grants Acquisition and Management

  • Experience in working in culturally diverse setting

  • Experience in working in Humanitarian and/or development

  • Full commitment to World Vision’s core values and mission statement.

  • Full adherence to World Vision Lebanon Child Protection, Code of Conduct and Conflict of Interest policies.

  • Full adherence to security protocols

  • Motivated and goal orientated

  • Ability to work both autonomously and in a team

  • MA degree in social sciences, international development or equivalent is preferred

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the time.