Ensure planning & coordination of field activities
Ensures that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiaries liaison, evidence generation, coordination and risk management;
Develop and guide the project team on the usage of project management tools for the Social Cohesion programme (including but not limited to reports, DIP, Logframe, ITT, SOPs, budgets, financial tracking, programmatic process flows)
Handle project’s procurement needs according to the developed procurement plan.
Ensure that project activities are implemented in good quality based on the project/s outcomes and taking into consideration the local context.
Follow up and coordinate with the MEAL and technical teams to ensure that all needed tools and their analysis are in place developed and analyzed according to the project needs and aligned to the donor requirements
Review project level analysis and highlight trends to the Program Manager. Implement the recommended operational measures to address gaps and challenges.
Contribute in the development of ToRs for external consultants;
Responsible of the production of high quality narrative reports in a timely manner and based on the agreed template and processes.
Contribute to the proposal development process as requested by the Program Manager
Ensure that the quality of implementation in reference to the donor’s guidelines, national SOPs, best practices while also generating evidence to show contribution to WVL national strategic objectives.
Support the identification and escalation of advocacy issues to Program Manager.
Participate in periodic evaluations of the impact of the project on the beneficiaries with support from the MEAL unit.
Build relationships & capacities of the hosting and beneficiary community including local government representatives.
Build and maintain healthy partnerships with local partners, especially municipalities, covered in the project while identifying potential partners for future collaboration.
Ensure partners’ capacity assessment is conducted and capacity building plans are in place and implemented with the needed coaching and support.
Represents WVL with relevant donors and sector working groups at field level, including LHIF, UNDP and UNHCR.
Support the Program Manager in engaging and pre-positioning WVL with NGOs and local partners to scale up the youth programming portfolio in the area.
Actively attend and participate in sector working group, consortium operational meetings among other national youth forums.
Support in undertaking a stakeholder mapping analysis ( on the different NGOs operating in the sector and areas), in order to understand the functions various stakeholders fulfil, power dynamics, and to identify potential local partners, with a specific focus on youth programming, social stability, social cohesion and EU MADAD funded projects.
In collaboration with the relevant technical specialist, contribute to technical evaluation of activities and take initiative to propose adjustment of activities depending on needs and circumstances.
Handle Staff Management
Develop JDs and Recruit staff, whenever needed;
Provide leadership and coaching to the direct reports in terms of technical and project management tools
Effectively manage the performance of direct reports ensuring performance agreements, regular performance discussions, and annual appraisals are done. Address performance or behavioral issues when they arise.
Ensure a conducive working atmosphere is created and opportunities provided to share lessons learned, experiences, observations and challenges to inform project management
Together with the Program Manager and Technical Specialist, plan and provide opportunities for capacity building to project team in consultation with P&C Department to ensure coordinated technical and personal development.
Coordinate with Bekaa Project Coordinator to share lessons and support each other. Additionally coordinate with other consortium project implementers for the same purpose.
Ensure that output level reporting is done as per the established guidelines
Complete the required information in Activity info as per the set deadlines
Fill project targets as per the set guidelines
Ensure timely reporting for information disseminated to communities/partners
Develop project-specific material such as QandAs when needed
Conduct activities that enable partners to be properly informed about WVL, its Complaint mechanism, the project activities and WVL Safeguarding policy
Fill the Referral Tracking sheet on a monthly basis and send it to the relevant focal person
Report any child and adult safeguarding incident as per the established guidelines and ensure that safeguarding incidents are being reported by project staff as required.
Ensure that MoVs are validated.
Report on the activities in a timely and quality manner that would help WVL submit the reports internally and externally.
Perform other duties as required
Participate in meetings, yearly planning and major events.
Attend and participate in capacity building trainings locally and internationally as required.
Attend and participate in WVL’s spiritual nurture and other organizational events.
Responsible of own & staff security and actively contribute to a positive security culture.
Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.
Perform other duties as assigned by the Line Manager