World Vision International

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Project Coordinator - Livelihood

Job Description

PURPOSE OF POSITION

To provide overall management of Livelihood projects and to ensure project deliverables are met. Provide supervision and technical assistance to project staff. Lead communication with all partners and employers in order to secure suitable job vacancies and training opportunities for livelihood project beneficiaries.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

70

Project Coordination

  1. Ensure the relevant project plans (Agreement, Budget, DIP, TORs, Governance structure) are established and maintained

  2. Track, account for and maintain all project assets and resources;

  3. Establish and maintain contact and productive working relationships with community representatives, local and international organizations, jobseekers/beneficiaries and employers as related to life skill development;

  4. Manages the overall activities of the livelihood center on a daily business;

    Assessment and Mapping

  5. Gather information on the local context, target communities, service providers, employers, other livelihood actors and local Government Entities in order to enhance coordination and explore further livelihood opportunities. Find proper placements for apprenticeship program;

  6. Visit employers, NGOs, UN, vocational training providers and microfinance and business support services to explain the role of the WVL Livelihoods Center and its services, to obtain job vacancies and refer jobseekers on a weekly basis;

  7. Assist in the data collection on the local labor market and enter the collected information on job vacancies, training opportunities and self-employment support programs into the database;

  8. Hold information sessions amongst project and livelihood center staff on findings of the outreach activities;

    Implementation

  9. Inform employers and jobseekers on labor law regulations that apply to Lebanese workers, as well as to Syrian refugees and migrant workers;

  10. Conduct regular registration database analysis and produce statistical reports on key trends on a monthly basis;

  11. Publicize job vacancies and other career opportunities;

  12. Facilitate donor and partner visits;

    Reporting, Recording and Proposal Development

  13. Deliver high quality, accurate and timely internal and external reports, including reports on vacancies and visits;

  14. Establish and maintain accurate filing system which is in line with WV’s requirements for project auditing;

  15. Establish and maintain a program information system to record relevant data on job seekers;

  16. In collaboration with the grants department and the Portfolio Manager, lead project amendments, no cost/cost extensions requests and future opportunity proposal development within the Livelihood sector;

  17. Create linkages with other WV programming in education and protection as well as with other actors delivering life skills curriculum;

    Monitoring, Accountability and Protection Mainstreaming:

  18. Adjust project implementation in line with m&e, accountability and protection report findings;

  19. Ensure beneficiary feedback is addressed in a timely manner;

  20. Coordinate lessons learned session for the project;

  21. Ensure protection mainstreaming standards are adhered to across both project and seek innovative way in which to promote humanitarian protection across the projects;

    Financial Control:

  22. Manage the project allocated budget, authorize expenditures within the established authority limit;

  23. Develop cash forecast on the monthly basis. Track project expenditure real-time;

  24. Monitor and evaluate budgeted and actual expenditure with the related Finance staff to avoid over/under spent beyond 10%.

All project deliverables are met within the agreed time-frame and budget in compliance with donor regulations, WV’s and international best practices;

20

Staff Management

  1. Establish and maintain a work-force representative of the needs of the project, in line with the available funds and the portfolio structure;

  2. Ensure all the project staff have an up to date job description and a performance agreement which are reviewed on a regular basis;

  3. Support staff by mentoring, and provision of in house or external training related to each one’s field;

  4. Establish and maintain a clear communication system with staff which allows for regular: a) progress tracking; b) task assignment; c)problem solving; d) on-the-job capacity building;

Project is equipped with relevant staff, who are systematically mentored and who’s capacities are built;

10

Security management responsibilities:

  1. Responsible of the day-to-day security management of all staff and assets

  2. Abide by the security procedure, policies and take responsibility for all breaches. World Vision has zero breach tolerance;

  3. Ensure the project team has received all security related training and abides by all taught material;

Other duties:

  1. Attend and participate in capacity building trainings locally and internationally as appropriate and necessary and based on funding availability

  2. Perform other relevant tasks as assigned

Security protocol abided by the team. Other tasks performed.

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree in Marketing and Sales or equivalent;

  • Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail

  • 2-3 years of previous experience in livelihood project management with emphasis on employer outreaching and job linking;

  • 1-3 years of experience in managing staff, work with local partners, and build capacity of both;

  • A minimum of 1 year experience in the NGO sector;

  • A high level of diplomacy and networking skills

  • Strong capacity building and facilitation skills

  • Excellent interpersonal communication skills

  • A valid driver’s license (more than 1 year old);

  • Fluent in English and Arabic (oral and written);

  • Understanding of the job market in the Bekaa

  • Experience working with private sector employers

  • Ability to work in a stressful environment.

  • Ability to travel across the country regularly for training, assessment, regular monitoring and evaluation