The purpose of the position is to ensure day to day implementation of projects tasks: 1) commodity distributions; 2) data gathering through household visits and focus group discussions; 3) monitoring activities
% of time
Ensure Implementation and Coordination
Implement assigned tasks as per the weekly detailed distribution and data gathering implementation plan;
Comply and abide by WV best practices and donor regulations in distributions and data gathering;
Inform the team leader of any deviations from the planned activities;
Purchase items in line with the budget and instructions given by the Project Coordinator;
Ensure data gathering through phone calls or household visits.
All project deliverables are met within the agreed time-frame and budget in compliance with donor regulations, WV’s and international best practices;
Handle Commodities distribution
Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists/cards and PINs receipts as proof that E-CARDS/PINS ration have been received.
Support team leader in ensuring that all distribution supporting documents are in place (issuance note, return note, Daily distribution report…).
Support team leader in preparing daily distribution reports as per donor and WV required templates.
Report any issues/challenges faced at field level to team leader.
Make sure to refer any protection case to team leader
Commodities are properly managed and distributed according to the plan.
Handle Reporting, Recording and support in Proposal Development
Deliver high quality, accurate and timely daily reports;
File all relevant project documents in line with WV’s requirements for project auditing;
Track task progress in line with the established tracking system;
Handle stock (pins and cards) in line with WV’s policies;
Conduct data gathering for project amendments and proposals;
Proper reporting, documentation and filing system are in place in line with donor and WVL’s standards and regulations.
Monitoring, Accountability and Protection Mainstreaming:
Conduct shop monitoring and or adhoc visits as per donor request.
Conduct training for merchants at field level based on needs and project requirements on beneficiaries’ services, e-cards handling, POS operating, hygiene and food safety etc.
Ensure the retailers are fully equipped with the required equipment to carry out the transactions and the equipment are kept in working conditions.
Conduct phone call investigations for beneficiaries facing issues with e-cards and PINs.
Support actions to address beneficiary feedback;
Actively participate in lessons learned session for the project;
Ensure proper monitoring of the projects and enhance accountability and protection in project activities.
Perform other duties as required
Attend and participate in WVL’s spiritual nurture and other organizational events
Responsible of own security and actively contribute to a positive security culture
Report CP incidents as per the safeguarding policy guidelines.
Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager
Perform other duties as assigned by Line Manager
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE