The purpose of the position is to coordinate and support in the management of the Education project in Bekaa area and ensure that interventions are implemented based on standards and donor compliance.
% of time
Facilitate project’s implementation
Ensure and follow up with the project coordinator that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiaries’ liaison, evidence generation, coordination and risk management.
Follow up on the project management tools (including but not limited to reports, DIP, Logframe, ITT, SOPs, financial tracking, programmatic process flows)
Ensure that project activities are implemented in good quality based on the project/s outcomes and taking into consideration the local context
Follow-up with the team members that all tool developed by the MEAL team are updated and filled on a regular basis.
Support the Project coordination in the production of high quality narrative reports in a timely manner and based on the agreed template and processes.
Monitor the implementation and progress of the project(s) according to approved stated objectives, plan of action, and record progress by working closely with the MEAL unit and project coordinator.
Keep a close coordination with education and CP project coordinators and team leaders in order to refer children in their programs.
Conduct various field visits to the different areas of operations to monitor and supervise the progress of the work periodically and report to the project coordinator.
Support the project coordinator in developing the project action plan; monitor its implementation and send monthly planning to the Project Coordinator, beginning of each month.
Follow up on the lessons learned, risks and innovation, and make sure that they are well documented and shared with the program team.
Ensure compliance with donor and World Vision’s policies and technical tools set in place
Projects activities are implemented as per the developed action plan
Mobilize partners and Build relationships / capacities of related stakeholders
Support the Project Coordinator in the identification and mobilization of partners according to WVL’s partnership guidelines.
Support the Project Coordinator in maintaining healthy partnership with local partners.
Assist in the provision of appropriate capacity building for the local partners, animators and / or volunteers and parents working in the sector related projects to ensure GBV/Child protection prevention and response are adequately addressed across sectors and humanitarian interventions.
Strong network is built and the capacities of animators and partners is built
Ensure child & adult safeguarding
Identify safety issues and follow-up with the coordinator on the safety and security of the chosen locations
Ensure that the project staff complies with WVL’s child & adult safeguarding policy and code of conduct including PSEA core principles.
Children attending the activities are protected and safe
Handle reporting, filing & tracking
Provide Input to the project coordinator on the donor’s reports in relation to progress of caregivers and children attending WV’s programmes.
Ensure that a monthly operational progress reports is developed with the teachers
Support in the completion of the required information in activity info as per the deadlines.
Ensure proper filing is done regarding every case, field visit and meeting. Report must be written mentioning major points in addition to recommendations and follow-up plan.
Support the project coordinator in the development of various project reports.
Maintain and keep daily records of the means of verification including attendance sheets, pre/post-tests, minutes of meetings and evaluation documents are in place.
Provision of, and keeping track of the referrals, weekly reports, notes and plan.
Follow up on Referral Tracking sheet on a monthly basis.
Follow up on the important records and correspondences related to the PSS/CP interventions.
Ensure the proper documentation of data collected (hard and soft copies) during children and parents sessions (attendance sheets, permission slips, parental consent, referrals etc.)
Monitor and report on quality of sessions in line with WVL monitoring and reporting frameworks.
Progress reports are done and submitted as per the required deadline
Handle logistics responsibilities as necessary
Prepare and update the list of items to be purchased on a monthly basis
Ensure that the needed material and logistics of the determined locations are taking place.
Handle project’s procurement needs according to the developed procurement plan as assigned by the project coordinator
Follow up on all the procurement requests. Make sure that they are submitted on a timely basis to facilitate timely implementation of field activities, and adhering to both WVI and donor requirements in meeting the project objectives.
All administrative and logistics matters are followed up on to ensure timely implementation of activities
Perform other duties as required
Attend and participate in WVL’s spiritual nurture and other organizational events
Responsible of own security and actively contribute to a positive security culture
Report CP incidents as per the safeguarding policy guidelines.
Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager
Perform other duties as assigned by Line Manager
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE