PURPOSE OF POSITION:
To provide executive level administrative assistance and also to provide front-line office services for World Vision Lesotho – National Office.
Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
(Accountabilities and results)
Oversee the maintenance of the office system, notifying the service providers immediately of any problems with the telephone lines or with the operating system.
Ensuring that calls are answered after no more than 3 rings.
Make outgoing telephone calls, as and when required.
Review monthly telephone bill and apportion the telephone bill according to user departments.
Receive and attend to visitors whilst they await appointments.
Receive documents which may be delivered to the office, ensuring that these are distributed to the respective addressee.
Make hotel and transportation bookings for staff as well as for visitors, as required.
Type letters and other correspondence for the office, as required
Support workshop administration and meetings as required.
To receive clients and staff in a polite and proactive manner.