World Vision International

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Business Administrator

Job Description

Business Administrator

Reports to: Cluster Manager

Provides Supervision to: Develepment Facilitators

Location ; Cluster Program North/South

Duration; fixed contract 3 years

Purpose of the Position:

To provide leadership and management to sub-cluster programs and projects, and assist Cluster Manager in overall management of cluster activities. Ensures that the organizations initiativesand capacity building for the communities is built by development facilitators for the respective programs within the AP. Coordinates access of technical resources as sub-cluster level.

Major Responsibilities;

Capacity building

1. Manage capacity of sub cluster as well as staff while ensuring proper financial management in the sub-cluster

2. Oversee the provision of the required knowledge, skills and techniques in project management of the programs and staff and build capacity of community in program management.

3. Provide effective customer service management in sponsorship funded APs within a sub-cluster by ensuring compliance with sponsorship standards and integration of child sponsorship with development programming in accordance with Sponsorship and TD Policies as well as sponsorship programming guidelines. Also ensure that staff and communities understand and follow the World Vision Child protection policy, respond promptly and appropriately to child protection incidents.

Partnership

4. Promote the organization’s positive image through collaboration and networking with other stakeholders at district level and ensure that community capacity on networking and collaboration is built.

5. Leadership and Management

Ensure quality, focus and feasibility in the development, design, and implementation and monitoring of sub cluster program interventions in alignment with LEAP, WVL and other accepted norms and standards.

6. Promote Kingdom values and spiritual growth at sub-cluster and community level and facilitate the building of church partnership in all APs in the cluster

7. Provide regular communication and reporting to the Cluster Manager as per the World Vision guidelines.

8. Coordinates access of technical support for the cluster.

9. Promotes the execution of new initiatives within the cluster.

Quality Assurance

10. Ensure that recommendations from audit reports and audit findings (relating to sub cluster operations) and program/project evaluations within the sub cluster are addressed and implementation plans developed for the recommendations of the reports are in place and accomplished within 90 days of report issuance.

11. In accordance with People and Culture Division, provide leadership and support to the sub-cluster management team to ensure effective management of their teams in terms of forecasting human resources needs, core competencies identification, development and building on those to advance the cluster functions.

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Minimum Qualification required:

  • Bachelors degree in social sciences (Agriculture, Rural Development, Economics, Public Health or related field with 5 years experience in management role or equivalent.

Knowledge and Experience:

  • Foundational values and knowledge: Conceptual understanding of and commitment to development work among the poor. Knowledge of and commitment to fundamentals and understanding of Christian, child-focused, community-based development concepts, approaches and processes

  • Personal adaptive skills: Ability to think critically and reflect. Willingness to take calculated risks to enable learning. Commitment to continuous learning for self-development

  • Communication skills: Strong interpersonal skills and strong skills in speaking and writing English, Spanish, or French as needed, both written and spoken. Solid computer skills in Microsoft Word, Excel, and email

  • Development facilitation: Skills in facilitation of development processes, including organization and mobilization of communities and networking among different development partners such as community-based organizations (CBOs), governments, churches, and World Vision staff and their respective roles and responsibilities.

  • Key aspects of development: Basic knowledge and understanding of key aspects of development work; including health, education, economic development, HIV and AIDS programming, food security, cross-cutting themes (e.g. gender, Christian commitments, environment, peacebuilding, disability), and integration of disaster mitigation, preparedness and response in development programming.

  • Design, monitoring and evaluation: Conceptual understanding and required competency in basic DME functions (LEAP). Applying community-based development DME technical skills and competencies. Measurement and reporting on child well-being outcomes.

  • Project management: Knowledge of and experience with staff care and supervision, staff capacity building, cost effective utilization of resources, customer relations service. General principles of programme and financial management. Resource acquisition and development. Grants management.

  • Leadership skills: Skills in leading, building, and supporting a team with diverse roles and capacities. Fostering spiritual growth and development of staff.

Preferred:

Working Environment / Conditions:

  • Work environment:

  • Travel: 60% to the field 10% coordinating other work duties