TBD – working for 2 – 3 APs
Regional Program Accountant/ Senior Program Support Finance
Provides supervision to:
Financial Authority / budget:
(amount controlled/impacted by the position)
Purpose of the position:
Provides Financial Management Support to 2 – 3 ADPs through implementing financial controls (internal and WV Partnership), keeping financial recordings, processing disbursements , tracking the accounting transactions, reconciling accounts, preparing financial reports and safeguarding assets.
Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others
Major Responsibilities: (please define in output format – 1-10 things of what you expect to see as a result of this position)
(Accountabilities and results)
Review timely purchase requisitions in Provision for accuracy of coding and budget availability
Follow up on receiving the goods in Provision and ensure GRN is attached.
Process voucher interface, cash books, cheque disbursement and receipt for cash
Prepare, send for review to Regional Program Accountant and process accordingly of all petty cash disbursements, local EERs in line with FM and ensuring that staff account on time.
Preparation of Program\ADPs financial report monthly\quarterly for WV Partnership and specific donor’s reports and submitting along with variance explanations.
Budget preparation in collaboration with the AP teams and Regional Program Accountant.
Update all advances and clear timely ,prepare aging analysis of the same on monthly basis and report long outstanding to ADP Manager & Finance Coordinator
Regular analysis of project expenditures and budget, presenting to the ADP Management for variance explanations
Analysis of monthly payroll, allocation of the payroll charge based on LDR and the budget, and initiating necessary correcting and adjusting entry and making the necessary reconciliations between ADP and National Office. Follow up and ensure 100% LDR completion on monthly basis.
Discuss with implementing officers cash flow based on monthly activities and submit monthly funding request & forecast to Regional Program Accountants.
Maintain proper documentation, filling, referencing and review employee expenses reports and cash transactions.
Update Fixed Asset register regularly, transfer and disposal of the assets are handled as per WV policy, ensure that all Fixed Assets are incorporated in the annual insurance Survey
Incorporate off book financial activities such as IGAs income and funding status on monthly FFR
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required:
Requires a university degree or equivalent in accounting and experience in accounting, preferably within World Vision. Education/experience must include complex bank reconciliations, journal writing, general ledger, financial statements, and government tax reports. Knowledge of accounting theory and financial analysis required. Must have at least 3 years Experience in financial reporting preferable in World Vision. Requires good computer skills and knowledge of accounting systems such as Sun Systems. Requires good communication (speaking and writing) skills in English.
Working Environment / Conditions:
Work environment: Office-based with travel to the field
Travel: 10% Domestic/international travel is required.
----- on call 10%