Regional Program Accountant
Provides supervision to:
Regional Accountant * 4
Financial Authority / budget:
(amount controlled/impacted by the position)
Purpose of the position:
Oversee the Financial Management of all APs in the Region to ensure the implementation and compliance of financial controls (internal and WV Partnership) in all aspects of Financial activities which includes reviewing of transactions, disbursement process, reconciliation and Financial reporting and Review of financial status with AP Management.
Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others
Major Responsibilities: (please define in output format – 1-10 things of what you expect to see as a result of this position)
(Accountabilities and results)
Coordinate, monitor and review preparation of donor budgets, DIPS, cash flows. Ensure full compliance with partnership, Regional and National guidelines and specific donor regulations
Review and ensure that Regional Program budgets are updated on monthly basis to agree with PBAS
Facilitate timely monthly funding for programs against approved donor budgets and prepare monthly Bank Reconciliation Statements
Ensure quality and timely financial review of PR / POs in Provision for the Region.
Coordinate and ensure prompt payments are done to suppliers through SSC AP through prompt receipt of goods in the system, follow ups with NO and providing technical support to APs in the Region.
Facilitate timely analysis of key financial reports, prepare quality management reports, monitor implementation of activities to address under/overspending
Build capacity of the project/program accounting staff and non-financial staff in financial management and finance policies.
Ensure that cluster ADPs advances and other balance sheet accounts are cleared timely and any exceptions are followed timely, reported and appropriate actions taken in time
Ensure that ADP’s VAT is claimed on monthly basis and that detailed reports showing the status of the VAT reimbursement are prepared by Regional Accountant
Facilitate enforcement of WVL Internal Controls, monitor their effectiveness/appropriateness and provide appropriate feedback to the WVL leadership.
Ensure that Fixed Asset register are updated regularly, incorporated in the annual insurance survey, transfer and disposal of the assets are handled as per WV policy
Disclose any litigation and Financial risks on monthly financial reports in the event that the ADP faces such circumstance and ensure that all loses and incidents of loses are reported to Regional Program Manager and Finance Manager up on disclosure of the event.
Ensure that performance management is practiced within the department to enhance performance, smooth staff relations and accountability
Facilitate preparation and submission of customized donor reports maintain LDR database and ensure monthly payroll reconciliation.
Work with partners / CBOs to identify their financial learning needs, assess the needs of the CBOs and develop capacity building plans with partners based on their identified needs.
Facilitate financial training and coach partners in collaboration with relevant program staff / team.
Coordinate and lead the process of budget uploads into Horizon for the Region to ensure compliance with Partnership and RO deadlines.
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required:
Requires a university degree or equivalent in accounting and experience in accounting, preferably within World Vision. Education/experience must include complex bank reconciliations, journal writing, general ledger, financial statements, and government tax reports. Knowledge of accounting theory and financial analysis required. Must have at least 5 years Experience in financial reporting preferable in World Vision. Requires good computer skills and knowledge of accounting systems such as Sun Systems. Requires good communication (speaking and writing) skills in English.
Working Environment / Conditions:
Work environment: Office-based with travel to the field
Travel: 1 0% Domestic/international travel is required
On Call 10%