Purpose of the position:
Coordinate sourcing and procurement of materials / services to ensure required supply needs are satisfied at best value and lowest total cost to World Vision Lesotho. Lead performance and leverage market analysis to support commodity procurement decisions. Coordinate strategic sourcing activities in line with procurement and implementation plan and execute transactional order processing.
Coordinate and ensure cross-functional planning activities come up with consolidated annual procurement plans for strategic sourcing.
Monitor progress of all purchase requisitions from internal customers for easier and quicker tracking to ensure accountability.
Lead and support procurement officers in reviewing and verifying that all requisitions have clear, details and complete specifications upon receipt to ensure timely processing.
Coordinate process of sending RFQs to all suppliers\service providers in the database and ensuring that all suppliers receive equal opportunity to quote.
Check progress through of SCM activities through periodic system reports on purchase requisitions / purchase orders and share the status report with stakeholders monthly to manage\monitor progress of each activity.
Ensure tender opening and evaluation processes is done timely and in line with Global SCM Manual and internal WVL regulations.
Ensure qualitative comparative analysis chart\table with all details for each strategic sourcing event attaching all documents such as RFQs and quotations are presented to Procurement Committee.
Promote and maintain good relations with suppliers. Prepare period reports on supplier performance.
Maintain day-to-day good relationships with internal stakeholders for conducive environment in the process of providing support. This include timely communication of or addressing of queries.
Ensure key documents including minutes of procurement committee and copies of contracts and evaluations analysis is attached accordingly in the automated procurement system.
Identify opportunities for price negotiations to realize savings on strategically sourced framework agreements as way of getting the value for money.
Design system reports on historical spend and utilization against procurement plan to be abreast with trends or deviations to inform future course of action
Coordinate activities to support NO and field teams in prompt receipt of goods / services in the system and with finance team on prompt payments to suppliers.
Provide timely monthly report for informed decision making that includes but not limited to: Requisition tracking tool, Actual spend vs plan, savings from procurements and supplier performance.
Attend daily devotion and contribute.
Living out a positive and compassionate approach to witness and service as a follower of Jesus Christ. This includes seeking to develop spiritual maturity and supporting corporate spirituality.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Bachelors Degree in Business / Administration or Chartered Institute of Purchasing Supply (CIPS) qualified
Must have a university degree in Administration or related field.
At least 3 years operational experience in procurement and sourcing.
Very good knowledge in both local and international procurement
Knowledge of the 7-Step Sourcing Process
Contract Management experience
Knowledge of local legal positions for contracts
Strong ability to analyse and report on procurement and financial matrix
Good inter personal skills
Understanding of market analysis, supplier evaluation and total cost of ownership analysis.
Working Environment / Conditions:
Work environment: Office-based with planned travel to the field
Travel: 15% Domestic/international travel is required.
On call: 25%