World Vision International

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Administrative Assistant - Maintenance

Job Description

Position : Administrative Assistant – Maintenance (For World Vision Malawi Employees only)

Purpose of Position

To provide office maintenance and clerical support services to ensure that the National Office is maintained in an effective, efficient, up to date and accurate manner.

Major Responsibilities

Office Repairs and Maintenance

  • Troubleshoot and facilitate the repair office equipment

  • Prepare and maintain schedule and service report for office equipment maintenance

  • Ensure that work tools are kept in a secure place

  • Prepare a list of tools and parts to be procured for maintenance

  • Report all faults related to office and equipment

Clean Office Environment

  • Ensure that National office interior and exterior surroundings are kept clean, and tidy

  • Prepare list for procurement of cleaning materials

Generator Management

  • Ensure there is power backup for the office at all times

  • Fuel properly managed – log book for the generator

Knowledge, Skills and Responsibilities

  • Certificate in Business Administration or its equivalent

  • At least 2 years’ experience in a similar position in a busy environment

  • A self-starter

  • Flexible to work odd hours

  • Good interpersonal skills

  • Computer skills

  • Ability to maintain effective working relationships with all levels of staff