POSITION: ADMINISTRATIVE ASSISTANT
PURPOSE OF THE POSITION
To support Project Manager and the entire team for Action for Girl and Young Woman (AGWI) through provision of Financial and administrative support functions.
Assist in preparing and scheduling of meetings, reporting on outcomes and communicating to concerned parties
Filing system Management for all correspondence and documentation for the entire project including encoding of both incoming and outgoing project information including mail and also maintaining of staff personal files
Review fuel usage and vehicle maintenance/repairs.
Logistics management for internal and external visitors and ensuring that visitors have security briefing and child protection protocols.
Monitoring driver’s Log books
Supervise the driver for effective management of administrative issues,
Ensuring security of the office buildings and equipment by making sure that the minimum standard requirements are met ie perimeter fence around the office building, security lights outside, fire assembly, fire extinguishers, fire horse reel etc.
Organizing and arranging for trainings and meetings/workshops thus booking of a venue, put all the requirements in place like stationery, fuel, vehicle allocation, allowances etc
Facilitate procurement of grant office supplies.
Provide safe custody of petty cash and other valuable documents
Ensure that travel and cash advances are timely reconciled
Conduct field monitoring visit
Assist in the implementation of prior and current audit recommendations related to finance and admin.
Knowledge, Skills and Abilities
Diploma in Business Administration or Finance
3 years’ experience in office management, reporting and management
Good communication, interpersonal skills and willingness to learn
Computer literate with good knowledge of Microsoft word, excel, powerpoint and email
Strong in report writing
Ability to work under minimum supervision
Must be a committed Christian, able to stand above denominational diversities.