World Vision International

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Area Program Manager- Ching'anda

Job Description

AREA PROGRAM MANAGER –CHING’ANDA

Purpose of the position:

Provide overall oversight in the development and implementation of operational plans in the Area Programs in accordance with relevant strategies (e.g. national, sectoral, disaster preparedness plan, etc.), policies (e.g. ministry policies, child sponsorship, DME management policy, etc.) and standards (e.g. IPM, LEAP, sponsorship service, financial, etc.) incorporating the National Technical Programs, (M-WASH, M-LEARN, M-NeCH and M-FSR).Lead the creation and/or on-going development of an Area Program (AP) through managing a thorough assessment and design process, relationship building with local government and community structures, and office staff team development, resulting in a community based program that fosters children’s well-being and promotes sustainable development.

Major Responsibilities: (please define in output format – 1-11 things of what you expect to see as a result of this position)

Key Outputs/Responsibilities

(Accountabilities and results)

Expected Outcomes

Weight (%)

Programme Planning – Assessment & Design

  • Ensure the development of an initial design of developmental priorities and technical approaches ((M-WASH, M-LEARN, M-NeCH and M-FSR) for interventions.

  • In collaboration with key stakeholders, discuss alternatives for strategic development interventions to address community needs and priorities.

  • In collaboration with the QA Team, in developing and draft the Area Programme Plans for the domestication of the Technical Programmes in an Area Programme with all key stakeholders.

  • Develop and implement a plan for building an understanding of AP operations and Child Sponsorship in communities.

  • Baseline Survey/Design TOR

  • Area Programme Plan, Annual detailed implementation Plans (DIPs) and AP budget

  • LEAP management reports

  • National Office (NO) & Support Office (SO) agreement for APP

20%

Disaster Risk Reduction and Preparedness

  • Coordinate DRRP initiatives/protocol amongst the team and partners, e.g., government, civil society, private sector.

  • Network with stakeholders to streamline HEA response for DRR and climate change.

  • Ensure emergency preparedness measures are in place.

  • Capacity to respond to natural and man-made emergencies

15%

Sponsorship Facilitation

  • Ensure that all sponsorship activities integrate the technical programs (M-WASH, M-LEARN, M-NeCH and M-FSR)

  • Ensure all RC are monitored and participate in AP activities in accordance to WVI standards.

  • Ensure that the sponsorship targets are the most vulnerable children in the community.

  • Ensure communities understand and are committed to Child Sponsorship processes.

  • Relevant organizational standards and policies are followed and performance targets are met in Sponsorship activities integrated with M-WASH, M-LEARN, M-NeCH and M-FSR technical programs.

20%

Child Protection, Child Well-Being Outcomes

  • Ensure that staff understand and follow the WV child protection policy, that efforts are taken to respond promptly and appropriately to child protection incidents, and that awareness raising for prevention and reporting of child protection incidents occurs within the program area.

  • Ensure that children are involved in all aspects of the programme.

  • Promote establishment of children rights networks and support policy that seeks to change structures and systems that jeopardize the right of children in coordination with advocacy.

  • Prompt and appropriate response to child protection incidents

  • Community develops awareness-raising for prevention and reporting of child protection incident

  • Children have a mechanism that gives them a voice and provides them with skills for protecting themselves

15%

Networking and coordination

  1. Network and develop partnerships with other NGOs, local government officials, local churches, and community leaders in the project/regional/national area.

  2. Ensure programme priorities and approaches are aligned with community, partners & NO strategies and standards.

  3. Involve support office partners in key events/ milestones of the program.

  • Develop a plan with development facilitators and technical specialists to manage effective relationships and networks.

  • Good representation on district levels as agreed with respective supervisor

  • Visit development facilitators, children, communities and families frequently to encourage, advise and build relationships.

  • Provide support office partners vital program information, documentation, stories and reports on a timely basis.

10%

Quality Assurance and accountability

  • Apply monitoring and evaluation system in collaboration with the programme team to ensure record keeping of monthly, semi-annual and annual basis progress against the state objectives.

  • Ensure that financial processes comply with relevant sections of the field financial manual, government grant provisions and other partnership standards.

  • Consolidate semi-annual and annual programme reports for submission to stakeholders and donors.

  • Monitor funding commitments, project spending against budget, preparation and submission of required program progress and financial reports on a regular basis. Ensure projects responsible spend up to the level of funding commitment and/or provide adequate explanations for any significant variances.

  • Analyse on monthly basis the actual expenditures with the planned expenses and review the budget if needed, in collaboration with AP Support Manager, respective NO Finance Officer, and Finance Manager

  • Ensure timely follow up on operational audit.

  • Ensure proper management of AP budget, project funding, expenditure and accomplishments of ministry objectives in line with WV requirements.

  • Oversee Christian Commitment activities like staff spiritual formation, child spiritual nurture and church partnership at Area Programme level.

  • LEAP standards are met

  • Projects are adequately funded

  • Management reports completed on a timely basis

  • Financial, partnership and other provisions are in compliance

20%

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Minimum Qualification and Experience required:

Bachelor’s degree in any Development field. Preferably an advanced degree in Development Studies. 3 years managerial experience in NGOs

Knowledge and Skills required:

  • Foundational values and knowledge: Conceptual understanding of and commitment to development work among the poor. Knowledge of and commitment to fundamentals and understanding of Christian, child-focused, community-based development concepts, approaches and processes.

  • Personal adaptive skills: Ability to think critically and reflect. Willingness to take calculated risks to enable learning. Commitment to continuous learning for self-development.

  • Communication skills: Strong interpersonal skills and strong skills in speaking and writing English, Spanish, or French as needed, both written and spoken. Solid computer skills in Microsoft Word, Excel, and email.

  • Development facilitation: Skills in facilitation of development processes, including organization and mobilization of communities and networking among different development partners such as community-based organizations (CBOs), governments, churches, and World Vision staff and their respective roles and responsibilities.

  • Key aspects of development: Basic knowledge and understanding of key aspects of development work; including health, education, economic development, HIV and AIDS programming, food security, cross-cutting themes (e.g. gender, Christian commitments, environment, peace building, disability), and integration of disaster mitigation, preparedness and response in development programming.

  • Design, monitoring and evaluation: Conceptual understanding and required competency in basic DME functions (LEAP). Applying community-based development DME technical skills and competencies. Measurement and reporting on child well-being outcomes.

  • Project management: Knowledge of and experience with staff care and supervision, staff capacity building, cost effective utilization of resources, customer relations service. General principles of programme and financial management. Resource acquisition and development. Grants management.

  • Leadership skills: Skills in leading, building, and supporting a team with diverse roles and capacities. Fostering spiritual growth and development of staff.