World Vision International

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District Level Program Manager

Job Description

To provide overall leadership and management to all programmes and projects in the district in accordance with WVs policies, procedures and donor requirements. Ensure capacity building of partners and staff within the district. This position will represent WV at the district and foster strategic collaborative relationships with key stakeholders such as government, NGOs and Faith Based Organisations (FBOs).

MAJOR RESPONSIBILITIES

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.

% Time

Major Activities

End Results Expected

20

PROGRAMME, PLANNING, IMPLEMENTATION, MONITORING AND EVALUATION

  • Ensure quality design, implementation and monitoring and evaluation of all WVM’s programme interventions in alignment with LEAP 3.0 and other accepted standards.

  • Ensure completion and submission of quality, timely reports to Zonal associate Director and Support Offices as per required standards.

  • Provide overall leadership and management in creating long and short term operational plans.

  • Ensure capacity building of partners and staff

  • Annual Programme Plans (APP) are developed in alignment with TPs and WVM strategy.

  • Ensure project evaluation recommendations are implemented

  • Quality activity, monthly, semi-annual and annual reports produced and submitted on time.

  • DIPs are developed in alignment with TPs and WVM strategy

  • Program and projects are implemented within time, budget and scope.

10

PROGRAMME ADMINISTRATION

  • Provide oversight on logistics and administration to the Area Programs and projects in the district.

  • Updated asset register in place

  • MoUs with service providers and partners in place

15

SPONSORSHIP MANAGEMENT

  • Ensure compliance with sponsorship standards and integration of child sponsorship with development programming in accordance with sponsorship TD Policies and sponsorship programming guidelines.

  • Green rating on key Sponsorship Key Performance Indicators.

  • Quarterly review meetings

5

NETWORKING AND COLLABORATION

  • Network and develop partnerships with others NGOs, local Government officials, local Churches and community leaders in the district.

  • Represent World Vision Malawi in strategic external meetings within the district.

  • Coordinate with senior program officer (Grants Acquisition and Management) and relevant TPs in resource mobilization initiatives for the district.

  • Promote and strengthen the advocacy related initiatives at district level.

  • District level coordination/ networking events attended.

  • Partnerships with churches and other organizations are established and formalized with MoUs.

  • Evident contribution in proposal development

  • Resource Acquisition plan developed and used

  • Evidence of advocacy results from programs and projects at district level

25

BUDGET MANAGEMENT AND FINANCIAL ACCOUNTABILITY

  • Lead all Area Programmes in the district in budgeting and planning processes and reviews.

  • Monitoring budget expenditure against planned activities and take appropriate measures.

  • Ensure capacity building of district partners and staff in program financial management.

  • Review Projects’ and Programmes’ Field Financial Reports regularly and provide required support to Area Programmes in the district.

  • Ensure that recommendations from audit reports and audit findings are implemented within the stipulated period.

  • Ensure cost effective utilization of resources.

  • Minutes of district-level FFR produced and filed.

  • Cash flow projections

  • Compliance with Organization, donor and Government policies and procedures

  • Audit recommendations implemented within 90 days of report issuance.

  • Timely and accurate financial reports submitted.

  • Burn rate within the -+10%

15

PEOPLE MANAGEMENT AND DEVELOPMENT

  • Manage the project team; define expectations, provide leadership and technical support needed and evaluate direct reports regularly

  • Ensure recruitment, orientation and promotion of staff as appropriate.

  • Establish annual performance and development goals for staff ensure availability of appropriate development opportunities.

  • Handling of grievances and discipline matters in accordance with WV set procedures.

  • Model high standards of personal Christian leadership through lifestyle and work relationships and provide spiritual guidance to staff on the vision, mission and WV core values

  • Performance agreements developed and evaluated.

  • Capacity development plan for the district developed.

  • Staff are hired and retained, and have valid contract at all times.

  • Conducive working environment and team spirit created.

  • Corporate spiritual nurture

5

DISASTER RISK MANAGEMENT

  • In liaison with HEA Department coordinate DRM initiatives/protocols involving partners, e.g. government, civil society, private sector and ensure emergency preparedness and mitigation measures are in place.

  • Active DRR networks and initiatives

  • Availability and implementation of the up to date CDPPs.

5

ENTERPRISE RISK MANAGEMENT

  • Ensure Area Programs are well informed and comply with WV policies, guidelines and standards in programme delivery.

  • Ensure security and safety of assets and staff in all the programmes in the district.

  • Identification of and mitigation of risks

  • Key policies disseminated to staff within the district using appropriate media

  • Updated Programmes’ Asset Register maintained.

  • Security guidelines for Programmes in the district are implemented.

  • Quarterly updated risk register

  • Internal controls are in place and are adhered to