Programs Director/Chief of Party
Reporting to the National Director, the Programs Director/Chief of Party (CoP) will have overall responsibility for coordination of all Global Fund – Malaria Grant program activities and staff. S/he will be responsible for technical leadership and administrative oversight of the program and will serve as the principal institutional liaison to the donor and local government entities. The CoP will have a keen understanding of the unique political dynamics and work carefully and collaboratively with the ministry of Health, Government of Malawi and all other stakeholders. S/he will manage a team of senior staff and engagement with stakeholders and ensure quality, timeliness, and efficiency of all products and activities generated under the grant.
Key End Results and typical Responsibilities:
1. The Global Fund Program staff and partners receive adequate support to ensure the quality implementation of programs and the establishment and implementation of optimal standards of accountability, effectiveness and efficiency in the achievement of the Program’s terms and conditions.
Deliverables will include:
Ensuring the Global Fund grant’s annual program budget is well-developed and its execution is monitored on an ongoing basis;
Ensuring the targets are met and quality of implementation is achieved to maximize impact.
Implementation plans adequately prepared and on time;
Compliance to contractual obligations is maintained over the life span of the grant;
Ensuring that the relevant technical capacity is available for delivery of the plans;
The programs implemented are of the best quality, based on best technical evidence with the most competitive costs; they respond to nationally and globally recognized standards as being compliant with both WVI and Global Fund policies and procedures;
Regular reporting on grant progress to the Senior Leadership Team (SLT) and donor over the duration of the implementation of the grant
Providing recommendations for management decisions concerning the grant;
Partners’ capacities are built and performance is monitored on an ongoing basis;
Working closely with the LFA and respecting the recommendations adopted by mutual agreement;
Ensure strong and respectful working relationship with stakeholders;
Assist the National Director (ND) in communications with the Country Coordinating Mechanism (CCM), the Ministry of Health, and other technical partners as needed;
Coordinate working relationships with the various departments of WVI Malawi National Office.
2. The Global Fund grant has an effective M&E system that generates information enabling learning and adjustments for increased impact
Deliverables will include:
Ensuring the achievement of all contractually targeted results based on the contractual agreement between WV International - Malawi and the Global Fund;
Ensure effective coordination and communication with the various stakeholders involved in the implementation of the project;
Submit progress reports (Progress Update and Disbursement Request (PUDR), EFR, annual report) to the Global Fund in a timely manner, incorporating feedback from field offices, as well as WVI USA;
Support program directly by ensuring technical support is available and training and guidance are provided
Facilitate the establishment and implementation of optimal standards of accountability, effectiveness and efficiency in the achievement of the Global Fund program, framework
Submit detailed quarterly narrative progress report to update senior management within WVI- Malawi and to WVI USA prior to submission to the CCM;
Lead program innovation and scaling-up measures;
3. The Global Fund program team is operating as high performing team respected by and adding tangible value to National Office program
Deliverables will include:
Individual and team performance is professionally managed and meets WVI’s standards, policies and procedures and technical quality implementation.
A performing and highly motivated Global Fund Malaria program team is sustained with clear objectives, implementation strategies and Key Performance Indicators (KPIs);
Staff support and professional development needs are identified and met for improved staff performance;
Ensuring GF team’s fulfillment of Plan’s core policies including Child Protection Policy; gender equality, health and safety etc.
4. Additional responsibilities
Deliverables will include:
Ensure internal business planning unit in accordance with work plan with the Global Fund, Local Fund Agents (LFA), Support Office (for match funds) and other partners involved in the fight against malaria
Analyze requests for disbursements from Zones to ensure their compliance with the outcomes of the project;
Approve requests for disbursement and ensure that they are conducted in a timely and quality manner to beneficiaries in accordance with project objectives;
Ensure that strategies are executed by Program Units with quality, maximizing impact for the population and according to the work plans and budgets and in accordance with WVI guidelines and Global Fund procedures manual;
Ensure compliance and consistency of delivery of reports and financial management
Perform the updates needed related to the capacity building plans of project staff under Global Fund and civil society actors;
Supervise and manage team Coordination Unit.
Problem Solving Competencies:
The Chief of Party (COP) is the key decision maker responsible for directing the improvement of quality of services of the GF program implementation team. Developing a highly performing team and keeping staff on track to meet their objectives will be a main challenge for the Chief of Party and requires highest level of team building skills while at the same time requiring often hands-on management.
Advanced strategic management skills and overall oversight are needed for the Chief of Party, however, this needs to be coupled with realism and pragmatism to ensure plans are feasible and deliverable by staff and partners.
Minimum Qualifications and experience
A minimum of a Master’s degree in Nursing, Public Health or related field of study
At least 10 years’ experience in the management of complex health/public projects and dealing with international partners (Global Fund, etc.);
Hands on experience implementing LLIN mass campaign
Demonstrated experience as development professional in planning, implementing, monitoring and evaluating programs and managing pool of technical support;
Hands-on experience with managing Global Fund grants considered an advantage
Required knowledge, Skill and competencies:
Knowledge of development issues, trends, challenges, and opportunities and implications to community development, particularly public health
In-depth knowledge of matters related to malaria transmission prevention and treatment and strategies to reach the most affected population and to influence policies in these domains;
Ability to develop and monitor a dynamic partnership with organizations of civil society and decentralized government agencies and services;
Be able to use, interpret a complex set of information for decision making;
Ability to prepare reports, perform strategic program analysis, briefing notes and prospective short-and-term management;
Be able to take responsibility, make decisions and monitor their execution in a timely manner;
Have demonstrated ability to work independently;
Have strong experience in coaching, training supervision and counseling;
Ability to communicate effectively orally and in writing;
Have proficiency in the use of computer tools (word processing, databases, Internet/Intranet);
Availability for travel within and outside the country;
Excellent written and spoken English
Knowledge of gender issues in health programming
Knowledge of effective participatory M&E systems;
Knowledge of strategic planning processes;
Knowledge of financial management systems;
Be committed to the welfare of children and able to adhere to the vision and mission of WVI including commitment to gender equality; inclusion, and human rights approach.
Strongly drives performance forward in area of the business for which he/she is responsible;
Involves others in setting and achieving goals;
Creates strong sense of purpose within own part of the business and with stakeholders;
Demonstrates honesty and transparency in holding self and others to account to deliver on agreed goals and Plan’s standards of behavior;
Set strong strategy in own part of organization;
Balances future vision with practical delivery;