World Vision International

Finance and Compliance Analyst

Job Description

Section I – JOB DESCRIPTION/ PUBLICATION TEXT

To provide financial management oversight for the NO by providing detailed financial analyses, review of and strengthen internal controls, risk mapping and mitigation and budgetary management in line with GAAP and World vision financial policies. Will also be responsible for consolidating quarterly Finance Dashboards, Asset Management, Support Finance capacity building initiatives and donor liaison and networking with Support Office on financial matters

MAJOR RESPONSIBILITIES

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.

% Time

Major Activities

End Results Expected

  1. FINANCIAL ANALYSIS

    • Perform Monthly and Quarterly Analysis of Spending against Budgets for all Projects/ programs and Cost centres, TPs etc and share with FSSD , Variance Analysis, Investigation and follow-up to respective project.

    • Design, implement and monitor financial analysis tools and provide timely feedback to respective stakeholders.

    • Update and review analysis of long outstanding balance of payable, receivable, advances and other account on the balance sheet within the Zone.

    • Provide analytical support to the budget decision-making by conducting monthly, quarterly, semiannual and annual financial analysis.

    • Extract financial data, compile, analyze and interpret results, and write summary reports of findings with specific recommendations and corrective actions as needed.

    • Perform Financial Forecasts, trend analysis and Analytical Reviews before year end on possible under\ over spending

    • Analyzing and advises on complex financial aspects of implementing and evaluating projects in terms of their budget and actual expenditures, advices on appropriate steps to implement the best practices based on Budget and financial.

    • Conduct special analysis as and when requested.

    • Follow up implementation of monthly financial analysis provided by Field Finance.

  1. BUDGET MANAGEMENT

  • Facilitate preparation, review and submission of the annual operation plan/ budget of program/projects in line with partnership guidelines and update PBAS accordingly

  • Provide technical support in proposal writing, review of AOPs, DIPs Log frame budgets in line with donor requirements and partnership guidelines

  • Post projects budget request into PBAS database and network with Support offices/donors on finance related matters

  • Perform Monitoring of Project spending against budget through Variance Analysis, investigation and follow-up to respective project.

  • Support the Projects in Year-end Closing Process.

  • Accurate NO budgets and Proposal budget

  • Budgets in Horizon

  • Integrity in the budgets

  • Efficiency ratio are within GC threshold

  • Grant proposals are not rejected because of poor costing

  1. AUDIT & RISK MANAGEMENT

  • Audit Performance and Risk Management: - Support Zones and other Managers in follow up of Management Responses to audit reports, and implementation of previous audit recommendations,

  • Analyze all Audit Reports and spot key finding recommendations to ensure that they are adequately addressed

  • Manage the risk registers and follow-up on the implementation of the mitigation measure

  • Review Reports and processes to ensure compliance to systems, procedures and policies of WV and report to the FSSD for action

  • Prepare and update the Internal Control Self-Assessment Tool for WVM on a quarterly basis

  • Ensure that monthly LDRs for all staff are accurately filled and payroll reconciliations are done in compliance with LDR policy

  • Conduct regular field reviews

  • Manage IIMS Finance issues

  • 100% implementation of Audit findings

  • Audits well facilitated and completed within expected time

  • Investigation reports and closure of issues

  • IIMS reports and closure of issues done timely

  • Functional Internal controls existing and adhered to

  • Updated Policies in place

  • All staff are updated on finance policies

  • New NO staff receive timely finance orientation

  1. ASSET MANAGEMENT

  • Ensure that fixed asset database is updated every time fixed assets are purchased by projects/national office cost centers and that it is filled with adequate information.

  • Ensure that projects inventories are well managed.

  • Ensure that fixed asset reconciliation is done on Quarterly basis and reports are compiled from clusters.

  • Ensure that projects fixed assets are well managed within a cluster as well as inventories

  • Assets fully accounted for

  • Appropriate disposals

  1. CAPACITY BUILDING

  • Facilitate capacity building in financial management for finance, Program staff and partners.

  • Oversee Implementation of Partnership Finance initiatives within the Zones.

  • Capacities building to finance staff on Sun system, Vision excel, Vision executive and Microsoft excel.

  • Finance Capacity Building - Performance Finance Capacity Building Needs Assessment and development related \ necessary Capacity Building Plans

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.

  1. Should be holder of Bachelor’s Degree in Finance /accounting. Professional qualification is a must

  2. Minimum of 3-5 years professional Accounting and Financial Management experience of which at least three years must be at senior management level.

  3. Demonstrated mastery of computerized accounting systems especially Sun Systems

List additional work experience required as a minimum qualification for this position.

  1. Committed to WV’s vision, mission and core values.

  2. Excellent working knowledge of GAAP and government/donor regulations and requirements

  3. Experience working in the NGO sector with multiple funding offices

  4. Excellent people and financial management and organizational skills

  5. Excellent written & spoken English

  6. Experience in managing statutory and donor audits

License, registration, or certification required to perform this position:

If applicable, include language requirement(s) as a minimum qualification for this position.

  1. Registered with professional body

  2. Gateway to Grants -USAID certification

Preferred Skills, Knowledge and Experience:

List academic requirements, technical skills or other knowledge preferred for this position.

  1. Chartered Accountants (ACCA, CIMA or CPA)

  2. Master’s Degree in Finance or Administration

List additional work experience preferred for this position.

  1. Excellent people and financial management and organizational skills

  2. Certified USAID Grants manager

  3. Ability to work in a fast-paced and complex environment

  4. Able to hire, train, equip, deploy, lead, and motivate staff to achieve core results

  5. Able to leverage key opportunities to mitigate business risks

  6. Supervisory and technical expertise in business systems development, internal controls, policies, and procedures

Work Environment

Include travel & work environment details.

Complete Travel and/or Work Environment statements if applicable.

  • The position requires ability and willingness to travel domestically and internationally up to 30% of the time.

CORE CAPABILITIES

While all 13 core capabilities are expected of the role, to help the recruiters conduct more effective screening and interviewing of prospective candidates, please select the level for which they will interview. Then, identify a maximum of 3-4 priority core capabilities that are the most critical for this position.

  1. Select one level. For older versions of Microsoft Word, double-click the checkbox, and then click “Checked” in order to select the checkbox.

    Individual Level

    Leadership Level

    Organizational Level

  2. Select 3-4 priority core capabilities that are the most critical for this position.

Achieving quality results & service.

Practising accountability & integrity.

Communicating information effectively.

Thinking clearly, deeply & broadly.

Understanding the Humanitarian Industry.

Practising innovation & change.

Demonstrating Christ-centred life & work.

Learning for growth & development.

Maintaining work/life balance & effectiveness.

Building collaborative relationships.

Practising gender & cultural diversity.

Influencing individuals & groups.

Understanding World Vision’s mission & operations.