Section I – JOB DESCRIPTION/ PUBLICATION TEXT
To provide financial management oversight for the NO by providing detailed financial analyses, review of and strengthen internal controls, risk mapping and mitigation and budgetary management in line with GAAP and World vision financial policies. Will also be responsible for consolidating quarterly Finance Dashboards, Asset Management, Support Finance capacity building initiatives and donor liaison and networking with Support Office on financial matters
List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.
End Results Expected
Perform Monthly and Quarterly Analysis of Spending against Budgets for all Projects/ programs and Cost centres, TPs etc and share with FSSD , Variance Analysis, Investigation and follow-up to respective project.
Design, implement and monitor financial analysis tools and provide timely feedback to respective stakeholders.
Update and review analysis of long outstanding balance of payable, receivable, advances and other account on the balance sheet within the Zone.
Provide analytical support to the budget decision-making by conducting monthly, quarterly, semiannual and annual financial analysis.
Extract financial data, compile, analyze and interpret results, and write summary reports of findings with specific recommendations and corrective actions as needed.
Perform Financial Forecasts, trend analysis and Analytical Reviews before year end on possible under\ over spending
Analyzing and advises on complex financial aspects of implementing and evaluating projects in terms of their budget and actual expenditures, advices on appropriate steps to implement the best practices based on Budget and financial.
Conduct special analysis as and when requested.
Follow up implementation of monthly financial analysis provided by Field Finance.
Facilitate preparation, review and submission of the annual operation plan/ budget of program/projects in line with partnership guidelines and update PBAS accordingly
Provide technical support in proposal writing, review of AOPs, DIPs Log frame budgets in line with donor requirements and partnership guidelines
Post projects budget request into PBAS database and network with Support offices/donors on finance related matters
Perform Monitoring of Project spending against budget through Variance Analysis, investigation and follow-up to respective project.
Support the Projects in Year-end Closing Process.
Accurate NO budgets and Proposal budget
Budgets in Horizon
Integrity in the budgets
Efficiency ratio are within GC threshold
Grant proposals are not rejected because of poor costing
AUDIT & RISK MANAGEMENT
Audit Performance and Risk Management: - Support Zones and other Managers in follow up of Management Responses to audit reports, and implementation of previous audit recommendations,
Analyze all Audit Reports and spot key finding recommendations to ensure that they are adequately addressed
Manage the risk registers and follow-up on the implementation of the mitigation measure
Review Reports and processes to ensure compliance to systems, procedures and policies of WV and report to the FSSD for action
Prepare and update the Internal Control Self-Assessment Tool for WVM on a quarterly basis
Ensure that monthly LDRs for all staff are accurately filled and payroll reconciliations are done in compliance with LDR policy
Conduct regular field reviews
Manage IIMS Finance issues
100% implementation of Audit findings
Audits well facilitated and completed within expected time
Investigation reports and closure of issues
IIMS reports and closure of issues done timely
Functional Internal controls existing and adhered to
Updated Policies in place
All staff are updated on finance policies
New NO staff receive timely finance orientation
Ensure that fixed asset database is updated every time fixed assets are purchased by projects/national office cost centers and that it is filled with adequate information.
Ensure that projects inventories are well managed.
Ensure that fixed asset reconciliation is done on Quarterly basis and reports are compiled from clusters.
Ensure that projects fixed assets are well managed within a cluster as well as inventories
Facilitate capacity building in financial management for finance, Program staff and partners.
Oversee Implementation of Partnership Finance initiatives within the Zones.
Capacities building to finance staff on Sun system, Vision excel, Vision executive and Microsoft excel.
Finance Capacity Building - Performance Finance Capacity Building Needs Assessment and development related \ necessary Capacity Building Plans
KNOWLEDGE, SKILLS AND ABILITIES
List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.
Minimum education, training and experience requirements to qualify for the position:
List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.
Should be holder of Bachelor’s Degree in Finance /accounting. Professional qualification is a must
Minimum of 3-5 years professional Accounting and Financial Management experience of which at least three years must be at senior management level.
Demonstrated mastery of computerized accounting systems especially Sun Systems
List additional work experience required as a minimum qualification for this position.
Committed to WV’s vision, mission and core values.
Excellent working knowledge of GAAP and government/donor regulations and requirements
Experience working in the NGO sector with multiple funding offices
Excellent people and financial management and organizational skills
Excellent written & spoken English
Experience in managing statutory and donor audits
License, registration, or certification required to perform this position:
If applicable, include language requirement(s) as a minimum qualification for this position.
Registered with professional body
Gateway to Grants -USAID certification
Preferred Skills, Knowledge and Experience:
List academic requirements, technical skills or other knowledge preferred for this position.
Chartered Accountants (ACCA, CIMA or CPA)
Master’s Degree in Finance or Administration
List additional work experience preferred for this position.
Excellent people and financial management and organizational skills
Certified USAID Grants manager
Ability to work in a fast-paced and complex environment
Able to hire, train, equip, deploy, lead, and motivate staff to achieve core results
Able to leverage key opportunities to mitigate business risks
Supervisory and technical expertise in business systems development, internal controls, policies, and procedures
Include travel & work environment details.
Complete Travel and/or Work Environment statements if applicable.
While all 13 core capabilities are expected of the role, to help the recruiters conduct more effective screening and interviewing of prospective candidates, please select the level for which they will interview. Then, identify a maximum of 3-4 priority core capabilities that are the most critical for this position.
Select one level. For older versions of Microsoft Word, double-click the checkbox, and then click “Checked” in order to select the checkbox.
☐ Individual Level
☒ Leadership Level
☐ Organizational Level
Select 3-4 priority core capabilities that are the most critical for this position.
☐ Achieving quality results & service.
☒ Practising accountability & integrity.
☒ Communicating information effectively.
☐ Thinking clearly, deeply & broadly.
☐ Understanding the Humanitarian Industry.
☐ Practising innovation & change.
☒ Demonstrating Christ-centred life & work.
☒ Learning for growth & development.
☐ Maintaining work/life balance & effectiveness.
☐ Building collaborative relationships.
☐ Practising gender & cultural diversity.
☐ Influencing individuals & groups.
☐ Understanding World Vision’s mission & operations.