Zonal Senior Finance Officer
Position : Zonal SeniorFinance Officer
Purpose of Position
Carry out finance and accounting function at the zone with a focus on Financial transactions and general ledger operations, ensuring that WV policies and procedures are adhered to and that financial transactions and records are in compliance with the approved accounting systems and GAAPs.
Planning, Monitoring & Control:
Ensure that project expenditure is in line with the approved budget.
Ensure disbursement of cash is in accordance with the donor requirement
Ensure that travel and cash advances are timely reconciled and expenses incurred relate to the purpose of advance.
Ensure no staff has multiple advances
Make spot check during payment of allowances to the participants
Ensure vendor invoices are paid timely.
Conduct field monitoring visits
Ensure original vouchers generated at the Zone are submitted to the National Office for archiving at least annually
Participate in field financial Report review at the zone, district and AP.
Prepare Journals and Deposit Vouchers (JV, DV and CDV’S).
Submit quality data (i.e. accurate, balanced, consistent and complete) in a timely manner
Review projects financial reports on monthly, semi-annually and annual basis at Zonal level.
Review and facilitate approval of expense reports (EER)
Post accurately coded transactions in SUN
Correct errors on a timely basis
Validate all source documents.
Capture payments using the internet banking facility
Prepare cash Disbursement Vouchers (CDV) and issue checks
Remit tax and other statutory payments on time
Facilitate procurement of ministry and office supplies.
Prepare monthly creditors reconciliations
Manage Petty Cash.
Prepare monthly balance sheet schedules for all accounts and share for information and correction
Asset, Stocks and Inventory Management:
Work with Admin in Maintenance of fixed asset register by ensuring that the fixed asset register is reconciled with account 580 and 880.
Work with Admin in Maintenance of inventory register by ensuring that the fixed asset register is reconciled with account 511 and 811.
Work with Admin in Maintenance of records for supplies in stores
Carry out reconciliation of fuel cards
Participate in physical verification of Assets and inventory regularly
Issue receipts of funds received.
Bank cash received timely
Maintain and update cheque register
Maintain and update bank and cash balances schedule on a daily basis.
Provide safe custody of cheques and other valuable documents
Support audit exercise by providing necessary information and documents as and when requested
Assist in implementation of finance prior and current audit recommendations.
Ensuring that all payment vouchers have all the necessary supporting documents before filing
Retrieve and provide financial documents whenever needed and ensuring all files contain all the necessary information
File financial documents.
Prepare finance documents for archiving and storage
Ensure all documents are approved before filling
Reference all files and transaction vouchers
Knowledge Skills and Responsibilities
Diploma in Accounting/Finance or Level 1 ACCA
At least two years’ experience in Finance and Accounting
Two years’ experience working in the NGO sector dealing with multiple donor funds and meeting different donor reporting requirements
Demonstrated high proficiency levels of computerized accounting systems preferably SUNSystems.
Good planning and organizational skills
Ability to maintain effective working relationships with all levels of staff and public
Good analytical and problem solving skills
Ability to present information clearly and concisely in writing or verbally, with excellent written and spoken English
Ability to create and maintain finance systems and filing.
Able to prioritize own and others work to meet tight work deadlines
Experience in financial management
Experience in managing donor relationships/financial reporting
Experience of monitoring budgets.
Preferred Member of ICAM
Bachelor’s degree in Accounting/Finance or Level 2 ACCA