World Vision International

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Zonal Senior Finance Officer

Job Description

Position : Zonal SeniorFinance Officer

Purpose of Position

Carry out finance and accounting function at the zone with a focus on Financial transactions and general ledger operations, ensuring that WV policies and procedures are adhered to and that financial transactions and records are in compliance with the approved accounting systems and GAAPs.

Major Responsibilities

  1. Planning, Monitoring & Control:

  • Ensure that project expenditure is in line with the approved budget.

  • Ensure disbursement of cash is in accordance with the donor requirement

  • Ensure that travel and cash advances are timely reconciled and expenses incurred relate to the purpose of advance.

  • Ensure no staff has multiple advances

  • Make spot check during payment of allowances to the participants

  • Ensure vendor invoices are paid timely.

  • Conduct field monitoring visits

  • Ensure original vouchers generated at the Zone are submitted to the National Office for archiving at least annually

  • Participate in field financial Report review at the zone, district and AP.

  1. Financial Reporting:

  • Prepare Journals and Deposit Vouchers (JV, DV and CDV’S).

  • Submit quality data (i.e. accurate, balanced, consistent and complete) in a timely manner

  • Review projects financial reports on monthly, semi-annually and annual basis at Zonal level.

  • Review and facilitate approval of expense reports (EER)

  • Post accurately coded transactions in SUN

  • Correct errors on a timely basis

  1. Cash Disbursement:

  • Validate all source documents.

  • Capture payments using the internet banking facility

  • Prepare cash Disbursement Vouchers (CDV) and issue checks

  • Remit tax and other statutory payments on time

  • Facilitate procurement of ministry and office supplies.

  • Prepare monthly creditors reconciliations

  • Manage Petty Cash.

  • Prepare monthly balance sheet schedules for all accounts and share for information and correction

  1. Asset, Stocks and Inventory Management:

  • Work with Admin in Maintenance of fixed asset register by ensuring that the fixed asset register is reconciled with account 580 and 880.

  • Work with Admin in Maintenance of inventory register by ensuring that the fixed asset register is reconciled with account 511 and 811.

  • Work with Admin in Maintenance of records for supplies in stores

  • Carry out reconciliation of fuel cards

  • Participate in physical verification of Assets and inventory regularly

  1. Banking:

  • Issue receipts of funds received.

  • Bank cash received timely

  • Maintain and update cheque register

  • Maintain and update bank and cash balances schedule on a daily basis.

  • Provide safe custody of cheques and other valuable documents

  1. Audit:

  • Support audit exercise by providing necessary information and documents as and when requested

  • Assist in implementation of finance prior and current audit recommendations.

  • Ensuring that all payment vouchers have all the necessary supporting documents before filing

  • Retrieve and provide financial documents whenever needed and ensuring all files contain all the necessary information

  1. Administrative duties

  • File financial documents.

  • Prepare finance documents for archiving and storage

  • Ensure all documents are approved before filling

  • Reference all files and transaction vouchers

Knowledge Skills and Responsibilities

  • Diploma in Accounting/Finance or Level 1 ACCA

  • At least two years’ experience in Finance and Accounting

  • Two years’ experience working in the NGO sector dealing with multiple donor funds and meeting different donor reporting requirements

  • Demonstrated high proficiency levels of computerized accounting systems preferably SUNSystems.

  • Good planning and organizational skills

  • Ability to maintain effective working relationships with all levels of staff and public

  • Good analytical and problem solving skills

  • Ability to present information clearly and concisely in writing or verbally, with excellent written and spoken English

  • Ability to create and maintain finance systems and filing.

  • Able to prioritize own and others work to meet tight work deadlines

  • Experience in financial management

  • Experience in managing donor relationships/financial reporting

  • Experience of monitoring budgets.

  • Preferred Member of ICAM

  • Bachelor’s degree in Accounting/Finance or Level 2 ACCA