World Vision International

DISTRICT PROGRAMS MANAGER

Job Description

% Time

Major Activities

End Results Expected

20

PROGRAMME, PLANNING, IMPLEMENTATION, MONITORING AND EVALUATION

  • Ensure quality design, implementation and monitoring and evaluation of all WVM’s programme interventions in alignment with LEAP 3.0 and other accepted standards.

  • Ensure completion and submission of quality, timely reports to Zonal associate Director and Support Offices as per required standards.

  • Provide overall leadership and management in creating long and short term operational plans.

  • Ensure capacity building of partners and staff

  • Annual Programme Plans (APP) are developed in alignment with TPs and WVM strategy.

  • Ensure project evaluation recommendations are implemented

  • Quality activity, monthly, semi-annual and annual reports produced and submitted on time.

  • DIPs are developed in alignment with TPs and WVM strategy

  • Program and projects are implemented within time, budget and scope.

10

PROGRAMME ADMINISTRATION

  • Provide oversight on logistics and administration to the Area Programs and projects in the district.

  • Updated asset register in place

  • MoUs with service providers and partners in place

15

SPONSORSHIP MANAGEMENT

  • Ensure compliance with sponsorship standards and integration of child sponsorship with development programming in accordance with sponsorship TD Policies and sponsorship programming guidelines.

  • Green rating on key Sponsorship Key Performance Indicators.

  • Quarterly review meetings

5

NETWORKING AND COLLABORATION

  • Network and develop partnerships with others NGOs, local Government officials, local Churches and community leaders in the district.

  • Represent World Vision Malawi in strategic external meetings within the district.

  • Coordinate with senior program officer (Grants Acquisition and Management) and relevant TPs in resource mobilization initiatives for the district.

  • Promote and strengthen the advocacy related initiatives at district level.

  • District level coordination/ networking events attended.

  • Partnerships with churches and other organizations are established and formalized with MoUs.

  • Evident contribution in proposal development

  • Resource Acquisition plan developed and used

  • Evidence of advocacy results from programs and projects at district level

25

BUDGET MANAGEMENT AND FINANCIAL ACCOUNTABILITY

  • Lead all Area Programmes in the district in budgeting and planning processes and reviews.

  • Monitoring budget expenditure against planned activities and take appropriate measures.

  • Ensure capacity building of district partners and staff in program financial management.

  • Review Projects’ and Programmes’ Field Financial Reports regularly and provide required support to Area Programmes in the district.

  • Ensure that recommendations from audit reports and audit findings are implemented within the stipulated period.

  • Ensure cost effective utilization of resources.

  • Minutes of district-level FFR produced and filed.

  • Cash flow projections

  • Compliance with Organization, donor and Government policies and procedures

  • Audit recommendations implemented within 90 days of report issuance.

  • Timely and accurate financial reports submitted.

  • Burn rate within the -+10%

15

PEOPLE MANAGEMENT AND DEVELOPMENT

  • Manage the project team; define expectations, provide leadership and technical support needed and evaluate direct reports regularly

  • Ensure recruitment, orientation and promotion of staff as appropriate.

  • Establish annual performance and development goals for staff ensure availability of appropriate development opportunities.

  • Handling of grievances and discipline matters in accordance with WV set procedures.

  • Model high standards of personal Christian leadership through lifestyle and work relationships and provide spiritual guidance to staff on the vision, mission and WV core values

  • Performance agreements developed and evaluated.

  • Capacity development plan for the district developed.

  • Staff are hired and retained, and have valid contract at all times.

  • Conducive working environment and team spirit created.

  • Corporate spiritual nurture

5

DISASTER RISK MANAGEMENT

  • In liaison with HEA Department coordinate DRM initiatives/protocols involving partners, e.g. government, civil society, private sector and ensure emergency preparedness and mitigation measures are in place.

  • Active DRR networks and initiatives

  • Availability and implementation of the up to date CDPPs.

5

ENTERPRISE RISK MANAGEMENT

  • Ensure Area Programs are well informed and comply with WV policies, guidelines and standards in programme delivery.

  • Ensure security and safety of assets and staff in all the programmes in the district.

  • Identification of and mitigation of risks

  • Key policies disseminated to staff within the district using appropriate media

  • Updated Programmes’ Asset Register maintained.

  • Security guidelines for Programmes in the district are implemented.

  • Quarterly updated risk register

  • Internal controls are in place and are adhered to