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Logistics and Security Cordinator

12087-11N25035
Lilongwe
30-Nov-18

WORLD VISION INTERNATIONAL – MALAWI OFFICE – VACANT POSITION

World Vision International is a Christian and Humanitarian Organization, which is operating in about 100 countries in the world. The organization is looking for dedicated professional Christians to fill the below vacant positions. World Vision Malawi (WVM) is committed to demonstrate professional, moral and spiritual responsibility, to pursue excellence in its operations and to be good stewards and to conduct the functions of World Vision in an ethical manner. As a Child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

World Vision International Malawi is currently looking for a dedicated professional Christians to fill the vacant position of Logistics & Security Cordinator, Based at National Office Lilongwe Malawi. If you are passionate about child wellbeing and you are considering a career with a calling, we would love to talk to you.

Logistics and Security Coordinator – 1 POSITION – NATIONAL OFFICE

POSITION PURPOSE:

The purpose of the position is to provide oversight in security, fleet management asset management and to ensure service delivery efficiency and effectiveness.

Key Responsibilities

  • Provide line management to the Administration Officer, Front Office and senior driver.

  • Provide effective, efficient and timely support services to WVM office by ensuring high standard of service from all the support service functions.

  • Participate in the negotiation, implementation, monitoring and reporting of relevant contracts and Service Level Agreements.

  • Ensure an optimal interface between administration and business units for efficient customer service delivery.

  • Collate monthly, semi-annual and annual reports for the Support Services department.

  • Model Christ-centered servant leadership and support spiritual; development of the team

  • Developing cost saving initiatives

  • Overseeing Office Maintenance

  • Liaise with Finance for timely processing of payments to service providers

  • Asset Management-Inventory & Fixed assets

  • Review and recommend for approval of Administration contracts

  • Ensure fleet register is maintained and that all Assets are comprehensively insured.

  • Strengthen Standardization and enforcement of fleet management procedures, guidelines and processes and implement a life-cycle management system

  • Analyze and disseminate information from fleet management system for management decision

  • Ensure that all organization’s motor vehicles and motorcycles are properly insured in accordance with the set policies.

  • Promote and spearhead safety driving /riding of motorcycles and motor vehicles in the organization.

  • Manage fleet and logistics related contracts for goods and services

  • Analyze fleet status and cost upkeep, provide recommendations on vehicle disposal and replacement in accordance with the WVM disposal policy.

  • Develop and implement a reliable transport system to support the implementation of the security management plan

  • Keep abreast with security related information and advise management and staff as appropriate

  • Provide security trainings to WV Malawi staff

  • Manage relationship with contracted security service providers

  • Conduct annual security assessment for all WV Malawi offices and make recommendations to management

  • Work with Risk Manager, P & C, Child Protection and finance on fleet and Security incident reporting and management

  • Ensure that proper documentation is maintained on all fleet and security incidents in line with WVI standards

  • Ensure World Vision Malawi’s adherence to WVI Core Security Requirements

  • Conduct annual insurance survey for WVM fleet and security.

Minimum Qualifications and experience

  1. Bachelors degree in Business Administration/Security studies

  2. Minimum of 3 years of relevant experience in Administration

  3. Experience managing statutory and donor audits

  4. Substantive experience working in the NGO sector dealing with multiple donor funds and meeting different donor requirements

  5. Proven experience in supervision of staff within different functions

  6. Demonstrated high proficiency levels of ICT systems

Required knowledge, Skill and competencies:

  1. Excellent analytical and problem solving skills

  2. Ability to present information clearly and concisely in writing or verbally, with excellent written and spoken English

  3. Ability to negotiate and influence, challenge and question

  4. Ability to create and maintain administrative systems.

  5. Able to prioritize own and others work to tight work deadlines.