World Vision International

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Supply Chain Officer

Job Description

JOB DESCRIPTION

POSITION: SUPPY CHAIN OFFICER- GLOBAL FUND

PURPOSE OF POSITION

To carry out the procurement activities efficiently and effectively in order to get best value for money from all procurements of goods, services and works required for supporting operations and all other activities for the Global Fund grant

MAJOR RESPONSIBILITIES

Procurement Planning

  • Support Global Fund in preparation of procurement plans

  • Consolidate Global Fund procurement plans

  • Review procurements against actual procurements

Carrying out bidding processes

  • Prepare sourcing documents

  • Send out sourcing documents or advertise bidding procurements

  • Receive bids from suppliers and ensure bids are opened on time

Procurement evaluations and reviews

  • Ensure that bids undergo evaluation processes

  • Ensure Tender Committee review and consider approving all procurement process

Supplier block party screening

  • Carry out block-party screening process on all suppliers at procurement stage

  • Clear all possible block party screening matches

Negotiations for savings

  • Negotiate with suppliers for discounts/better prices

Contract Awarding and Development

  • Carrying out contract award and contract development activities

Contract Management

  • Carry out contract management activities to ensure that goods, services and works are delivered according to the contracts

  • Create and update contracts database

  • Prepare and update contract performance reports

  • Expedite delivery of procured goods, services and works

  • Escalate any problematic contracts requiring intervention

Payment Initiations

  • Ensure that payments are initiated for delivered goods, services and works which have no issues

Audit Issues Management

  • Ensure procurement audit trail is always available

  • Ensure that audit issues are resolved with the recommended period

Documentation Management

  • Create effective filing system

  • Ensure documents are filed properly where they can easily be accessible using the created filing system

Monitoring and reporting

  • Monitor supply chain management activities and submitting their reports

Representation, Networking and Collaboration

  • Manage supplier relationship management

  • Collaborate with all supply chain management stakeholders

Capacity Building

  • Training supply chain management stakeholders in procurement

Learning and innovation

  • Doing further studies in supply chain management profession

  • Creating innovations to improve supply chain management processes

KNOWLEDGE, SKILLS AND ABILITIES

  • Degree in Supply Chain Management or Procurement and Logistics Management, Business Administration or Finance

  • 3 years’ experience in supply chain management function in NGO

  • Negotiation and analytical skills

  • Experience in using computers (spreadsheets, data analysis, word processing, power point presentations)

  • Negotiation skills