World Vision International

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Supply Chain Officer

Job Description


Reporting to the Logistics Coordinator, the Supply Chain Officer will work in a matrix reporting relationship with the WVI Malawi Supply Chain Unit. S/he will carry out the procurement activities efficiently and effectively so as to get best value for money from all procurements

Major Responsibilities

  • Support in preparation and submission of procurement plans

  • Reviewing, consolidating and submitting all requisitions for planned procurements for Programs and Departments before the beginning of FY for strategic sourcing

  • Carrying out bidding process for procurements within the approved threshold

  • Invitation of tender committee

  • Provide necessary information and documents for evaluation processes

  • Seek necessary waivers where need be

  • Negotiating with suppliers and service providers for discounts/better prices

  • Carry out block-party screening process on all suppliers at procurement stage

  • Provide assessment report on supplier performance

  • Draft contracts for review

  • Following up and obtaining signature

  • Communicating to the contract awardees

  • Monitor the performance on the contracts

  • initiate payment process for delivered goods, services and works

  • Communicate with suppliers and service providers for any outstanding issues

  • Monitoring of supply chain management activities and submitting their reports

  • To collaborate with all supply chain management stakeholders

  • Meetings with stakeholders on procurement activities

  • Training supply chain management stakeholders in procurement

  • Support the organization of supplier symposiums

  • Keeping abreast with developments in supply chain management

  • Implement innovations to improve supply chain management processes

Minimum Qualifications, experience and Competencies

  • Degree in Supply Chain Management or Procurement and Logistics Management, Business Administration and Finance or Professional Diploma in Purchasing and Supply from Chartered Institute of Purchasing and Supply

  • Computer skills – excel, word, power-point, access

  • Minimum 3 years of experience in supply chain management function in a busy environment and at least two years of which in INGO that uses multiple donor procurement guidelines

  • Membership with Malawi Institute of Purchasing and Supply

  • Membership with Chartered Institute of Purchasing and Supply

  • High level of integrity

  • Excellent Communication, negotiation and Interpersonal skills