Grants Finance Manager

17913-16N10120
Bamako
17-Jan-21
International Role - No - Only National applicants will be considered.
1-2 Years

Recruitment Announcement

World Vision Malirecruits for the following position (1):

TITLE: Grants Finance Manager

Locality: Bamako

Contract Type: Local

Report to: Finance & Support Services Director

World Vision does not charge a fee at any stage of the recruitment process.

World Vision does not concern itself with information on bank accounts.

*Women are strongly encouraged to apply for.

Purpose of position:

The Grants Finance Manager is responsible for the financial management of various donors-funded grant from start-up through close-out. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial procedures, donors’ regulations, and the grant agreement. The Grant Finance Manager ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.

Major Responsibilities:

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.

% Time

Major Activities

End Results Expected

40%

Grant Financial Management and reporting:

Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grants and private funding

Well managed grant budget

Low risk audit reports

Positive feedback from donors

Lead/participate the financial part of the grant budget development during Design and Start-up workshops in close cooperation with the GAM Lead and SO

Lead the development of the annual program team operating budget, monitor actual performance and develop project projections

Closely collaborate with NO Admin and procurement and Project Director/CoP on cash flow planning and local tax obligations

Manage cash flow and forecasting and develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs

Well managed grant budget

Low risk audit reports

Positive feedback from donors

Work with NO Ops, P&C and Resource Development Lead for design and maintenance of organizational staff capacity allocation system to provide overview of under/overfunded staffing needs

Ensure grants are adequately funding staff positions as per agreed donor budgets and requirements

Review and/or generate financial reports with use of donor templates for compliance with grant and donor requirements

Timely and accurate financial reporting for grants

Keep minimum standard of monthly internal financial reports to grant manager(s)

Analyze spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending

Develop financial management mechanisms that minimize financial risk and maintain internal financial control safeguards/mechanisms and coordinate all audit activities

Conduct reviews and evaluations for cost-reduction opportunities to ensure optimal utilization of financial resources

Support grant managers in identification and formulation of budget change requests (addenda/waiver/cost or no-cost extensions).

Well managed grant budget

Good audit reports

Positive feedback from donors

Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements

High quality financial reporting

20%

Compliance with Government Regulations and WVI policies

Prepare close-out documentation at end of funding cycles in compliance with government regulations

Low risk audit reports

Positive feedback from donors

Support government and World Vision International audits, provide required information and facilitate audit recommendations implementation

Strong compliance to all applicable regulations

Low risk audit reports

Positive feedback from donors

Consult Senior Grant Manager, Grants managers, Chief of Party and Deputy Chief of Party on cost allocations, general accounting, internal controls and administrative systems as required

Senior Grant manager, Grant Managers, CoP and DCoP are equipped to make sound financial decisions

Implement financial policies in accordance with World Vision Field Financial Manual, [DONOR] Rules and Regulations and local financial regulations

Strong compliance to all applicable regulations

Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts

Strong compliance to all applicable regulations

Assure that all grant policies and regulations are adhered to in the charging of cost

Strong compliance to all applicable regulations

Assure that cash transactions are well planned, controlled and reported

Low risk audit reports regarding cash management in grant

Positive feedback from donors

5%

Liaison and networking:

Liaise with appropriate partner offices regarding financial and accounting issues, escalate issues as per FFM escalation policy

Strong alignment and collaboration with donor representatives and NO finance manager

10%

Leadership and people management

Lead the team reporting to him/her in order to get high performance;

Insure performance management and staff development

High performant team;

Performance objectives set, coaching and feedback provided

Technical skills developed for team members based on needs assessment

25%

Sub-recipient Monitoring and Capacity building

  • Manage and ensure Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles and in accordance with the donor regulations.

  • Ensure timely submission of reports by sub-recipients to enable review and consolidation of report for timely submission to donor.

  • Under-take regular field visits to ensure proper grant financial management and that Financial reports are consistent with the programmatic requirements and reports

  • Provide targeted training and capacity building for WV and sub-recipient finance staff on grant financial management and reporting

Other responsibilities:

Perform other duties as assigned by line manager

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

List academic requirements (if applicable), technical skills, or other knowledgerequired as a minimum qualification for this position.

  • Bachelor or Master’s degree in accounting, finance, or international business management

  • Excellent command of Excel and SunSystem

  • Fluency in French and English, both written and spoken

  • Must be able to work with multiple deadlines and high demands

  • Ability to handle sensitive and confidential information with absolute discretion

  • 5+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;

  • Excellent financial and analytical skills;

  • Excellent communication and drafting skills for effective reporting on programme financial performance;

  • Ability to manage a financial/monitoring team and demonstrate leadership;

  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;

  • Ability to operate in a cross-cultural environment requiring flexibility;

  • understanding of donor and governmental requirements;

  • Demonstrated expertise and experience in working in a consortium environment.

List additional work experiencerequired as a minimum qualification for this position.

  1. At least five years of accounting and/or grants management experience

  2. At least 2 years experience managing staff

List academic, technical skills or other knowledge preferred for this position.

  • Work in an international/domestic relief and development organization is preferred

  • Gateway to Grants certification preferred

List additional work experiencepreferred for this position.

Work in an international/domestic relief and development organization is preferred

Experience in managing inter-agency consortiums is preferred.

Attitudes and Behaviors:

World Vision reserves the right to disqualify a candidate who has any record relating to child abuse or opposite behavior to child protection, even after the hiring.

How to apply: http://careers.wvi.org/job-opportunities-in-mali

*Deadline for submission of applications: January 17 th, 2021

*Only short listed candidates will be contacted.