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Humanitarian & Emergency Affairs(HEA) Manager

Job Description

* Open to all interested Candidates ( Contract type: Local)

Position:(01) Humanitarian and Emergency Affairs (HEA) Manager

Reports to:Operations Director Mali/Mauritania with matrix reporting to the regional HEA director

Provides supervision to: Food Assistance Manager, Gao liaison, Northern Response Manager, Disaster Risk Reduction/Resilience Coordinator.

Location:Bamako

Purpose of the position:

To provide strategic support and guidance to World Vision Mali and Disaster Risk

Management interventions through seeking funding opportunities with major donors, leading strategic initiatives related to disaster prevention and management, networking with stakeholders, leading capacity building initiatives for World Vision Mali staff and partners, and overseeing the implementation of ongoing Emergency Relief and Disaster Risk Reduction preparedness projects. Lead the HEA team in the development, implementation, oversight and evaluation of all HEA programming and projects with strong emphasis on strategic development, resources acquisition and quality control, as well as staff development.

Major Responsibilities:

Response Management

  • Develop WV Mali business plans and ensure proper alignment with the National Office strategies.

  • Support WV Mali to align to Our Promise 2030 global strategy by seeking interventions and/presence that deepen our investments in fragile zones and increase our impact on the most vulnerable children

  • Develop and implement WVM HEA capacity building plan and ensure ERDM committee members from both countries are functional and have proper and updated TORs.

  • Provide technical support and oversight to the Disaster Preparedness Planning initiatives at the National Office and field Level

  • Ensure that the WV Mali is able to fully manage a National Office response and communities are able to be first responders with the support of WV, ensuring that the National Office meets WV and industry standards in disaster management.

  • Supervise and monitor the approved projects and ensure proper implementation within the set time frame and in accordance to WV Design, Monitoring & Evaluation requirements and HEA standards.

  • Oversee the implementation of HEA integrated activities in the different ADPs/areas and HEA projects, ensuring HEA standards are integrated in WV on-going projects as scheduled in the Annual Operating Plans and HEA projects time tables.

  • Ensure projects reporting and evaluations are completed as scheduled and agreed.

  • Ensure compliance of all on-going HEA projects with disaster management standards (Humanitarian Accountability, SPHERE, RCCC, etc…)

  • Support the management of National Office Response emergencies with the support of the local ERDM committee members at the national office and leadership team.

  • In coordination with Senior Leadership Team, manage and ensure the proper resource mobilization (Human / financial / material) for emergencies as needed.

  • Ensure appropriate management of emergency responses as per the industry and WV standards

  • Advise regularly and update the SLT on strategic directions of emergency responses.

  • Develop Post Emergency Response Plan

  • Participate in developing response strategy and ensure provisions for post-response recovery and bridging to development

Liaison and Resource Mobilisation

  • Engage in networking with local authorities, NGOs, UN agencies, donors and other key-player stakeholders

  • Maintain regular contact with other international and local NGOs and government officials to serve as a network for obtaining and coordinating information regarding the current and future work in the affected regions.

  • Initiate creative and sustainable fundraising strategies to support the Disaster Risk Management and Emergency Response Programs at WV, through building good networks with donors who might fund disaster risk management/ emergency response programs.

  • In collaboration with the RAM unit, grow WV Mali ’s HEA grants portfolio and ensure proper positioning with donors and submit concept papers and proposals as appropriate.

  • Oversee the planning/mobilization of resources of a National Office emergency response.

Communications

  • Regularly coordinate with the Communications team on media opportunities both internally and externally.

  • Work closely with the Communications team to deliver appropriate communication services and materials to the relief programme and ensure adherence to WV Communications standards.

Human Resources

  • Coordinate with People&Culture Director to set the staff planning and ensure qualified members are hired and properly coached.

  • In collaboration with People&Culture, develop detailed coaching, individual development and mentoring plans for staff who are in the HEA Manager succession plan

  • Maintain team spirit and ensure staff well-being and work-life balance in the affected regions by the emergencies.

  • Consult, listen and use suggestions from team members in decision making.

  • Set performance goals for relief project managers and staff and show them confidence that they can achieve these goals. Implement and follow up regularly on the performance management system in place.

  • Create a supportive working environment and be example of self-managing stress.

Supply Chain and Logistics

  • Regularly coordinate and liaise with the supply chain coordinator on the purchasing and deliveries of the emergency food and supplies.

  • Ensure supply chain team and delivering the appropriate services to the field team and in alignment to the WV procurement and financial control standards.

  • Ensure all logistics requirement in any emergency response are in place.

Information Technology

  • Work with the IT manager to facilitate appropriate IT services to the emergency programs/ projects and ensure the application of policies and procedures that follow WV standards.

Security

  • Ensure all security and safety procedures / measures are integrated and undertaken in any emergency response and report on any breaches.

  • Ensure emergency staff comply with security protocols and operate in a safe and secure environment.

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Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • University degree in a social science field or another field related to the job

  • A Master’s degree in a relevant field would be preferred.

  • Strong experience in project design and proposal writing and in assessment and data collection methodologies.

  • Excellent analytical/ problem solving skill and detail orientation

  • Strong communication skills both oral and written and excellent knowledge of French and English.

  • Familiarity with humanitarian quality assurance mechanisms including Sphere, Red Cross Code of Conduct, Humanitarian Accountability Partnership, Do No Harm, People in Aid Code of Good Practice.

  • Minimum of 4 years of experience in relief and development work

  • Experience in the development and implementation of training programs and capacity building initiatives.

  • Experience in working with National Government bodies and liaison with various other stakeholders including other INGOs and UN-agencies.

Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field

  • Travel: 10% Domestic/international travel is required.

  • On call: 5%

  • The Mali HEA Manager will be based at the National Office in Bamako but will pay regular visits to the field, particularly in Northern Mali for projects troubleshooting, capacity building of HEA staff and support field monitoring visits.

Attitude and Behavior:

World Vision reserves the right to disqualify a candidate who has any record relating to child abuse or opposite behavior to child protection, even after the hiring.

*Only short listed candidates will be contacted.

World Vision does not charge a fee at any stage of the recruitment process. World Vision does not concern itself with information on bank accounts.