PURPOSE OF POSITION:
To manage and coordinate Supply Chain functions for World Vision – Myanmar.
Supply Chain Management (SCM), Strategy and Annual Plan of Action:
Develop a Supply Chain Management strategy aligning to National Office Strategy.
Develop Annual Business Plan in consultation with key stakeholders & Regional Suppply Chain Management (RSCM) and based on the Department Strategy.
Set goals and objectives of SCM Unit.
Human Resource Management in the SCM Department.
Lead setting of performance objectives for Supply Chain Management staff.
Provide regular feedback on performance and identifying training needs.
Develop, deliver and attend training programs.
Provide leadership in implementing Global on Supply Chain Management Policies and Procedures and coordinate any changes with RSCM.
Supply Chain Management Performance:
Lead and coordinate the Supply Chain Department and be responsible for an optimal interface between the supply chain and business units as it relates to the procurement function.
Leads monthly divisional and department reviews to address Open procurement issues/performance against procurement plans, and Development of plans.
To support new, additional, and changing requirements (Budget changes / Grants/new programs).
Managing continuous improvement in Supply Chain Management through monitoring of Supply Chain Management Progress Reports and Supply Chain Management monthly reports.
Manage suppliers performance against contract and framework agreements.
Work closely with the appropriate government agencies in leveraging official resources and plans.
Manage and facilitate the Tax exemption process with the Finance Department.
Tracking and Reporting:
Define and manage integrated cross functional Key Performance Indicators (KPIs) and lead the development of action plans to address areas of poor performance.
Track and analyse Supply Chain performance against established target levels (KPIs).
Report Performance monthly to the Senior Leadership Team and GSCM.
Technical Support to Divisions:
Provide Technical Support to Operation & GAM Teams in proposal, procurement plans and Budget development.
Provide periodic progress reports and updates on matters to bring into their attention.
Coordinate with RSCM ensuring the NO has captured GSCM requirements in the National Office (NO) Process, proper tool is being used.
Communicate the Procurement Planning process to stake holders and highlighting the changes / additions to the process.
Lead development of Consolidated Procurement Plans grants, all functional departments and the ADPs.
Communicate the updates on the planning process, highlights from the procurement plans.
Lead development of category strategies and approaches.
Manage implementation of consistent and effective strategic sourcing process.
Communicate sourcing approaches to relevant stakeholders.
Build and maintain successful working relationships with suppliers.
Plan strategies for and lead negotiations with suppliers.
Manage contract development with legal based on Global Contracts.
Identify areas for process improvements in strategic sourcing.
Ensure global warehouse management processes, standard documents, standard registers and records are implemented Oversee and ensure appropriate storage and safety of goods.
Ensure all stock movements are properly updated in stack cards, records and registers and investigate any difference.
Ensures relevant documents are filed and maintained as per World Vision International’s requirements.
Ensure the physical safety measure are implemented. I.e.: ongoing security, fire extinguishers, cleaning supplies and first aid supplies are accessible at all times.
Ensures SCM provides shipment schedules to ensure adequate personnel are available to receive and store large shipments.
Identifies premises suitable for warehousing (in the event WV does not have their own warehouse).
Professional & Personal Development:
Demonstrating an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships.
Work and Life balance.
Current career plan that is consistent with World Vision.
KNOWLEDGE, SKILLS AND ABILITIES:
University degree in Business administration, Social Science, Procurement, Supply Chain Management or similar degree, Business administration, SCM - preferred.
Professional qualification in SCM - preferred.
Purchasing know-how and mastery in the 7-Step Sourcing Process.
Specific knowledge of local legal positions for contracts.
Highly experienced in negotiation strategies and tactics.
Experience in performance management and benefits tracking.
Ability to drive strong relationships with suppliers.
Ability to explain complex supply chain concepts in simple terms to a diverse client team (senior executives and Supply Chain Management professionals).
At least 5 - 10 years’ experience in purchasing.
At least 3 - 5 years’ experience in a management position.
Team leader experience for minimum of 2 years.