World Vision International

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Senior Program Officer, Nepal

Job Description

PURPOSE OF POSITION:

The Senior Programme Officer (SPO) will manage a portfolio of complex/ strategically significant grant and PNS projects across both earthquake response and National Office programmes, and will be responsible for ensuring the overall programme quality and timely delivery of projects within the portfolio, as well as timely and high-quality reporting to donor organizations. The SPO will work closely with other departments and external stakeholders to ensure full adherence to donor guidelines and requirements, and that overall goals and objectives for each project are met. Importantly, the SPO will work closely with the Programme Officer to build his/her capacity to assume management of the full portfolio of National Office grant and PNS projects at the end of the SPO contract period, by which point earthquake response programmes will have been completed.

Key Objectives:

  • Grant and PNS project management, including monitoring alignment to quality standards and donor requirements.

  • Grant and PNS project reporting, including report writing, as well as coordinating and managing internal stakeholders (e.g. Technical Managers, Operations, Finance and MEALS) to support the delivery quality and timely report submissions.

  • Donor, internal and external stakeholder communication and engagement for effective relationship building.

KEY RESPONSIBILITIES:

Grant Management and Report Writing:

Quality Management:

  • Monitor and track progress of grant and PNS project field operations and regularly update information in the operations and grant tracking system to ensure the value and integrity of the system.

  • Monitor progress towards programme goal and objectives and ensure that implementation contributes to these ends.

  • Support the Grants Acquisition Manager and MEALS staff in program redesign.

  • Ensure the incorporation of international and WV standards, as well as DME and Accountability processes and findings into all grant management and implementation processes.

  • Specific to the earthquake response, actively monitor the evolving context to ensure overall programme quality, including considering the necessity and feasibility of activities in light of changing context and needs, speed of recovery, organisational/staff capacity, grant requirements, etc, and advise accordingly.

  • Organise and facilitate project close out, including checklists, scheduling, managing extension requests, donating/disposing of assets, reprogramming funds remaining.

Financial Management:

  • Collaborate with Finance to resolve financial issues related to programmatic expenditures.

Reporting & Information Management:

  • Manage the project reporting schedule per donor requirements, including periodic and end of project reports, clearly communicating timeline, process, and specific requirements to internal/field teams to ensure the timely delivery of high quality reports.

  • Ensure WVI systems (Horizon, PBAS) are kept up to date with project information.

External and internal stakeholder communication and relationship building:

Stakeholder Management

  • Provide regular updates/analysis on the progress of field operations and grants to key internal and external stakeholders.

  • Organise and help to facilitate SO and donor visits (confirming dates, creating an itinerary, checking availability of sector managers, field staff, Finance, DME, scheduling/ organizing and attending debrief meetings and following up on actions.

  • Communicate humanitarian needs identified through assessments, monitoring data and community feedback to in-country donors and Support Offices.

  • Collaborate with Advocacy to influence donor funding strategies when appropriate.

  • Ensure that World Vision is represented at coordination and working group meetings.

Capacity Building:

  • Assess the capacity of Progam Officer on grant management and develop tailored capacity building plan for him/herProvide capacity building support to Program Officer based on the established plan and monitor improvements with measurable indicators.

  • Provide day-to-day on-the-job guidance and supervision to Program Officer to strengthen his/her capacity.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Masters-level degree (or equivalent) in relevant fields of study such as International Development, Political Science/International Relations, Economics, Sociology, or other related field preferred.

  • Self-starter who can work independently under pressure.

  • 3-5 years’ experience in emergency and/or development programming and/or grant acquisition and management. Previous experience in large scale humanitarian emergencies.

  • Minimum of 3 years’ experience in development and/or relief work.

  • Minimum 2 years’ experience in supporting/managing grants for development programmes and/or humanitarian relief operations.

  • Knowledge of budget requirements and regulations of major donors, including USAID, ADH, GAC, ECHO, DFID and UN agencies.

  • Familiarity with major humanitarian codes, principles and practice.

  • Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environs, and physical hardships.

  • Cross-cultural sensitivity, flexible worldview, and emotional maturity.

  • Excellent written and oral communication skills in English.

  • Excellent time-management and prioritization.

  • Experience building capacity of colleagues.

  • Commitment to World Vision Mission, Vision and Core values.

Preferred:

  • Strong verbal and written communication skills in English.

  • Willingness to travel at remote project field sites.

  • Strong teamwork skills and ability to integrate teams of professionals around common goals.

Work Environment/Travel:

  • Majority of time Kathmandu office-based, with travel to project locations within the country up to 25% of the time.

  • Some project locations are in extremely remote areas. Staff is expected to stay in the location for short periods.

  • Nepal is a green-rated country on the World Vision security index, meaning low-risk and low prevalence of security issues.