FIELD GRANTS FINANCE COORDINATOR

17480-13N10090
24-Nov-20
International Role - No - Only National applicants will be considered.

PURPOSE OF POSITION

The proposed 3 years’ project is designed to address problems and needs identified through consultations with communities, partner and government organizations in Achham and Kailali districts; comprehensive design workshop, technical recommendations from government agencies working on Disaster Risk Management (DRM) and lessons learned from past and present projects in Nepal. Project need assessment reflects communities in Karnali, Mohana and Kandra river basins in Achham and Kailali districts are unable to adapt to and recover from reoccurring hazards, shocks and stresses such as floods, landslides and climatic variations. Recognizing that every year, communities lose life and livelihoods pushing them to vicious cycle of poverty, this project overall aims at contributing to enhance resilience of vulnerable population of these rivers basin. Despite the legal and policy instruments at the national level, local communities and governments have inadequate capacity to translate and operationalize them in order to reduce the exposure to hazards and overall risk. A clear gap is seen on application of DRM policies and strategies to prevent new disaster risk, reduce existing disaster risk and manage unavoidable risk. Therefore, this project’s goal is to addresses these problems by enhancing DRM capacity of the target communities and local governments. Learning from the past, the project takes a two pronged approach to achieve the project goal. first enabling communities to cope with future shocks and stresses by increasing knowledge, skills, and climate resilient practices, improving financial capacity to cope with shocks, and disaster resilient community infrastructures and second improving disaster management systems and capacities of local governments by helping them to increase their understanding on localizing and implementing DRM policies including for making risk reduction a priority in local development. With a clear monitoring and evaluation framework, project anticipates ownership to scale up and for sustainability of the work by local government and communities.

World Vision seeks a Field Grants and Finance Coordinator for the proposed Ministry of Foreign Affairs (MoFA)- Japan funded multi-year Community Based Disaster Risk Reduction Project, Nepal) implemented in Kailali and Achham districts of Nepal.

The Field Grants Finance Coordinator will provide financial management as well as budgeting and donor compliance support for Grants/ PNS funded projects. This position will work closely with Grants and Program Finance Specialist-NO and Field Team to ensure Financial management of Grant Projects ensuring 100% grants compliances.

KEY RESPONSIBILITIES

  • Ensure compliance w/Grant/Donor requirements.

  • Ensure LDRs of field staffs are prepared, signed and filed as required. Specifically those related to salary and benefits charged to grants funded projects.

  • Ensure retention of financial documents prepared by the grants projects.

  • Maintain proper Grant file for each projects ensuring all documents/ information required for future audit and reviews

  • Work closely with Project Manager/Specialist on donor compliance issues and procedures, advice on possible disallowed costs, budget amendment(s)

  • Advise and make relevant projections of the expenditures taking into the consideration the burn-rate and exchange rate issues.

  • Assist Support Service Field Manager in designing, implementing and maintaining systems of internal controls in order to provide appropriate levels of security over the organizations’ resources and operation.

  • Work closely with external donor auditors on annual and grant financial audits and internal auditors on Risk Based Audits, provide required information and documentation, coordinate explanations as required Follow up on Audit Recommendations implementation in a timely manner.

  • Ensure donor's compliance in purchases and management of assets for grants projects are fully complied.

  • Ensure implementation of audit recommendations are fully implemented.

  • Financial monitoring and review of PNGO and ensure donor compliances are fully met in PNGO in financial and programmatic matters.

  • Pre and post review the financial data in Sun6 and recommend for the adjustment as per donor requirement where needed.

  • Support the field Support service team in managing support service work.

  • Support to NO grants and program team on preparing Grant and PNS proposal budgets from field level, ensuring compliance with Donor and WV requirements, with all admin costs budgeted properly and Support Costs budgeted with approved percentage.

  • Review and ensure the Cost allocation for the grants projects considering the donor’s limit

  • Maintain overall budget control and monitor cash flows and expenditures of grant/ PNS projects

  • Lead the development and implementation of the annual project operating budget, monitor actual performance and develop project projection

  • Prepare financial reports in donor's formats as required and send to respective Managers and supervisor for finalization.

  • Analyze grant financial reports and initiate any adjustment and corrections as necessary.

  • Actively follow-up on any issues identified in the monthly Financial Report reviews.

  • Ensure grants tracking reports are periodically prepared and grants related information are adequately captured in the report

  • Follow up on variance explanations and projections with Project Managers/Operation Team

  • Resolve / Respond to Financial queries related to Grants/ PNS projects

  • Ensure institutional understanding of donor regulations

  • Research and share knowledge of key donors’ regulations/guidelines with colleagues in program and finance departments including field level

  • Develop and maintain strong working relationships with all budget holders, providing sound advice on grant financial management and compliance

  • Train field staff in the application and interpretation of grants financial management practices

  • Train the local partner organizations in financial management and reporting according to WV and donors’ guidelines and requirements.

  • Regularly communicate grants financial management practices to colleagues in program and finance departments within field and NO.

EDUCATION AND EXPERIENCE REQUIRED

  • Bachelor’s degree in Accounting, Finance or Business Administration or related field.

  • MBA in Finance MSC in Finance/Accounting/Auditing or Qualified Accountant from Professional body like CA, ACCA, CPA, CIMA are preferred

  • Minimum 3 years of experience in the field of finance, accounts or Grants Finance Management

  • Demonstrated experience in the use of MS office Package (Word/Excel/PowerPoint etc.) & Internet

  • Experience and knowledge of major donors like USAID, DFID, AusAid, ECHO, Global Fund, ADH, UN System in which experience with MOFA Japan preferred

  • Experience of working in a computerized accounting environment. (Sun Systems, Vision XL & Executive, others)

  • Minimum 3 years of experience in independently handling Finance and accounts of grants funded projects

  • Demonstrated Mentoring, Orientation & Training Skill

  • Good interpersonal, problem solving & time management skills

  • Willingness to work under pressure with tight deadlines and to travel across the project areas.

  • General Accepted Accounting Principles (GAAP)

  • Excellent computer literacy & skill of MS office applications (Word/Excel/PowerPoint/internet etc.)

  • Good command of English & Nepali languages (written & spoken)

  • Practical knowledge of project budgeting, accounting & reporting

  • Able to articulate and communicate ideas well verbally and in writing

  • Understanding of World Vision Financial System & procedures

  • Good interpersonal skills

WORK ENVIRONMENT

  • Must be able to interact with a diverse groups Able to work on a cross-cultural environment with a multi-national staff

  • Full adherence to World Vision Child Protection, Code of Conduct and Conflict of Interest policies.

World Vision International Nepal is committed to diversity and inclusion within its workforce, and encourage candidates of diverse background, women and differently abled, to apply. Only short-listed candidates will be called for the subsequent selection procedure. WVIN reserves all rights to qualify/disqualify applications in any case.