PURPOSE OF POSITION:
The Grants Finance Manager is responsible for the financial management of various donors-funded grant from start-up through close-out. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial procedures, donors’ regulations, and the grant agreement. The Grant Finance Manager ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.
Grant Financial Management and Reporting:
Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grants and private funding.
Lead/participate the financial part of the grant budget development during Design and Start-up workshops in close cooperation with the GAM Lead and Support Office (SO).
Lead the development of the annual program team operating budget, monitor actual performance and develop project projections.
Closely collaborate with NO Admin and procurement and Project Director/CoP on cash flow planning and local tax obligations.
Manage cash flow and forecasting and develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.
Work with NO Ops, P&C and GAM Lead for design and maintenance of organizational staff capacity allocation system to provide overview of under/overfunded staffing needs.
Review and/or generate financial reports with use of donor templates for compliance with grant and donor requirements.
Analyze spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending.
Develop financial management mechanisms that minimize financial risk and maintain internal financial control safeguards/mechanisms and coordinate all audit activities.
Conduct reviews and evaluations for cost-reduction opportunities to ensure optimal utilization of financial resources.
Support grant managers in identification and formulation of budget change requests (addenda/waiver/cost or no-cost extensions).
Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements.
Compliance with Government Regulations and WVI Policies:
Prepare close-out documentation at end of funding cycles in compliance with government regulations.
Support government and World Vision International audits, provide required information and facilitate audit recommendations implementation.
Consult Chief of Party and Deputy Chief of Party on cost allocations, general accounting, internal controls and administrative systems as required.
Implement financial policies in accordance with World Vision Field Financial Manual, [DONOR] Rules and Regulations and local financial regulations.
Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts.
Assure that all grant policies and regulations are adhered to in the charging of cost.
Assure that cash transactions are well planned, controlled and reported.
Liaison and Networking:
Liaise with appropriate partner offices regarding financial and accounting issues, escalate issues as per FFM escalation policy.
Leadership and people management.
Lead the team reporting to him/her in order to get high performance.
Insure performance management and staff development.
Sub-recipient Monitoring and Capacity Building:
Manage and ensure Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles and in accordance with the donor regulations.
Ensure timely submission of reports by sub-recipients to enable review and consolidation of report for timely submission to donor.
Under-take regular field visits to ensure proper grant financial management and that Financial reports are consistent with the programmatic requirements and reports.
Provide targeted training and capacity building for WV and sub-recipient finance staff on grant financial management and reporting.
Perform other duties as assigned by line manager.
KNOWLEDGE, SKILLS & ABILITIES:
CPA/ACCA/CIMA or Master’s degree in accounting, finance, or international business management.
Excellent command of Excel and SunSystem.
Fluency in English and French, both written and spoken.
Must be able to work with multiple deadlines and high demands.
Ability to handle sensitive and confidential information with absolute discretion.
7+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise.
Excellent financial and analytical skills.
Excellent communication and drafting skills for effective reporting on programme financial performance.
Ability to manage a financial/monitoring team and demonstrate leadership.
Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts.
Ability to operate in a cross-cultural environment requiring flexibility.
Familiarity with the aid system, and understanding of donor and governmental requirements.
Prior knowledge of the region an asset.
Demonstrated expertise and experience in working in a consortium environment.
At least five years of accounting and/or grants management experience.
At least 2 year experience managing staff.
CPA or other professional accreditation.
Preferred Skills, Knowledge and Experience:
Work in an international/domestic relief and development organization is preferred.
Gateway to Grants certification preferred.
Experience in managing inter-agency consortiums is preferred.