*Please submit your CV in English.
PURPOSE OF POSITION:
The Grants Finance Manager is responsible for the financial management of PATRIP grant and further planned projects developed and validated in cooperation with World Vision Germany. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial procedures, donors’ regulations, and the grant agreement. The Grant Finance Manager ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources. With a growing portfolio, the position supports capacity development of more junior staff with potential in the region.
Grant Financial Management:
Visit the field periodically to ensure financial controls and procedures are in place.
Support Grant Accountants in their day to day activities.
Review payment vouchers and other journals to ensure proper coding in accordance with required standards.
Ensure all balances in the balance sheet relating grants are reconciled monthly and up to date.
Ensure full compliance with internal control procedures relating to grants.
Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements.
Advice the Finance Director and Project Manager on level of grants risks exposures.
Follow up on timely basis settlement advices to Support Offices.
Participate in project performance monitoring and evaluation in accordance with donor requirements.
Manage cash flow and forecasting and develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.
Closely collaborate with Supply Chain Unit and Project Manager on cash flow planning and local tax obligations.
Provide support on the development of the annual program team operating budget, monitor actual performance and develop project projections.
Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts.
Implement financial policies in accordance with World Vision Field Financial Manual, Donor Rules and Regulations and local financial regulations.
Grant Financial Reporting:
Ensure grant reports are shared and discussed with the project team and submitted to donors/support offices within the required time schedule.
Review and/or generate financial reports with use of donor templates for compliance with grant and donor requirements.
Assist the Finance Director in responding to queries from donor, support offices and other internal stakeholders.
Ensure high quality standards are maintained in the development of grant budget (including revisions) in coordination with project team.
Analyze grant budget expenditure against approved budget through variance analysis and advise project management on potential over/under spending for corrective actions.
Ensure alignment of ledger data with final grants reports as part of project close out, ensure all pending payments are cleared and budget commitments made on PBAS database per respective donor and World Vision close-out procedures.
Sub-recipient Monitoring and Capacity Building:
Manage and ensure Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles and in accordance with the donor regulations.
Ensure timely submission of reports by sub-recipients to enable review and consolidation of report for timely submission to donor.
Train project non-finance and finance staff on grant regulations and World Vision finance policies and procedures.
Assist the Finance Director in making adequate preparation for all types of audits by making information and documents readily available to auditors.
Assist in preparation of timely responses to audit queries/findings.
Contribute to the development of plans for implementation of audit recommendations.
Implement finance related audit recommendations relating to grants within timelines.
Ensure all copies of final signed Grant agreements documents are properly and securely filed including electronic copies on available system.
Ensure proper storage of financial reports and records pertaining to grants in line with donor requirements.
Perform other duties as assigned by line manager.
KNOWLEDGE, SKILLS AND ABILITIES:
A minimum Bachelor’s degree in Accounting or Finance or a related study.
A minimum of 5 years grants financial management experience.
Must demonstrate experience working with partner organization.
Demonstrated experience working with remote teams in fragile context.
Excellent analytical, organizational and computer skills.
Good written and spoken English and French skills required.
Excellent command of Excel and Sunsystems.
Must be able to work with multiple deadlines and high demands.
Ability to handle sensitive and confidential information with absolute discretion.
Excellent financial and analytical skills.
Excellent communication and drafting skills for effective reporting on programme financial performance.
Ability to operate in a cross-cultural environment requiring flexibility.
At least five years of accounting and/or grants management experience.
At least 2 years’ experience managing staff.
Preferred Skills, Knowledge and Experience:
Work in an international/domestic relief and development organization is preferred.
Solid grant finance experience and track record.
Experience in training/capacity development.
Work environment: Fields / office-based position.
Travel: 30 % domestic/international travel is required.
On call: 10%