National Grant Operation Supervisor

International Role - No - Only National applicants will be considered.
1-2 Years

National Grant Operations Supervisor

World Vision Papua New Guinea (WVPNG) is sourcing for a suitable, qualified and experienced professional to fill the National Grant Operations Supervisor position with the TBHIV Global Fund Project, to be based in Port Moresby, National Capital District


This is a senior level national position that will support the Grant Operations Manager (GOM) in the overall administration and oversight of the Global Fund HIV grant. The role will support the GOM as a broker between the field and the national level representing implementation at forums such as the TB & HIV Technical Working Group (TWGs) meetings. Under the leadership of the GOM, and working closely with the Key Population Specialist, the National Grant Operations Supervisor will guide the project on what to prioritize, applying the best strategies appropriate for various situations such as Low case notification rates, low TSR, high defaulter rates, poor MDR-TB outcomes and low uptake of HIV testing among TB patients that have been the main weaknesses of the programs in PNG.


The major roles and responsibilities includes but not limited to the following;

  • Coordinate the day-to-day management of the TB/HIV Global Fund grant including provision of strategic and operational support to the Grant Operations Manager (GOM) of all project activities.

  • Provide administrative support the GOM to formalize agreements with Sub-Recipients and Implementing partners

  • Organize experience sharing/learning meetings with SRs/IPs.

  • Support the GOM to track and oversee project activities against work plans, including progress reporting and budget monitoring to maintain continuity of workflows.

  • Coordinate SR/IP visits to monitor project implementation in project sites as and when required.

  • Assist the GOM in liaison with the Grant Compliance Manager (GCM) to prepare PUDR and other progress reports to meet donor and government requirements.

  • Draft minutes of proceedings of official meetings between PR, SR/IM and TWGs in support of the GOM and disseminate meeting minutes to relevant stakeholders.

  • Be responsible for the day-to-day management of administrative functions of the grant in close liaison with the Admin Coordinator (GSD) including overseeing coordination of Project Team travel in liaison with finance and administration staff.

  • Prepare brief project documents to support PR meetings with its stakeholders (e.g. SR/IM/GF).

  • Provide PSM (Procurement and Supply Management) related support as and when necessary.

  • Support the Admin Coordinator in arranging respective zonal travels to ensure that all travel related activities are delivered as planned.

  • Support the GOM to develop and disseminate monthly reports to partners and senior management.

  • Contribute in the preparation of the CCM Dash Board in order to update CCM members on the grant implementation progress.

  • Support the GOM to prepare brief project documents for Government and Country Coordination Mechanism (CCM).

  • Prepare documents, meeting minutes related to CCM oversight committee.

  • Assist the GOM in government engagements, workshops, project briefings, and project team meetings.

  • Support GOM to respond to GF queries related to the grant management.


  • A tertiary degree in a relevant field, including social science, project management, public health/occupational health.

  • At least 5-7 years professional experience in social development/multi-year complex programs and in the implementation of TB &/ HIV prevention programs with at least 2 years of Project Management experience

  • Experience working with a range of key populations affected by HIV in PNG, particularly sex workers, men who have sex with men, transgender people, PLHIV, those infected with TB or STIs,

  • Experience providing technical assistance, coordinating and delivering trainings to targeted key population programs.

  • Experience in interpreting, analyzing program data for decision making and reporting to senior management for purposes of meeting government and donor requirements.

  • Demonstrated past history of proactive team leadership and effective networking, inclusive of government, private sector and civil society partner engagement.

  • Ability to effectively negotiate, solve operational issues and contribute in revising guidelines and tools whenever necessary vors of GBV.

  • Ability to build and maintain strong professional relationships within a multi-stakeholder environment.

  • Excellent written and spoken English and Tok Pisin communication skills are highly desired.

  • Demonstrated experience in working with partners to implement complex programs.

A competitive salary, benefits and career development opportunity will be offered commensurate with relevant experience, knowledge and qualifications. Interested applicants should submit their expression of interest and detailed CV with valid Police Clearance Certificate(within the first 6 months of issuance) to:

P&C Recruitment Team

World Vision Papua New Guinea

P.O Box 4254, Boroko, 111, NCD

Email: [email protected]

Or drop application in person at the World Vision Office in Southern Cross Compound, Ruta Place, Gordons, Port Moresby on or 27thNovember 2020. Electronic applications should be less than 2MB.

World Vision is committed to the principles of workplace diversity. Qualified women and people with disabilities are encouraged to apply.

World Vision is committed to the protection of children. We do not employ staff whose background is not aligned with our child protection practices. Hence employment is conditional upon successful completion of all applicable background checks, including criminal record checks, where possible.

We appreciate the time it takes to prepare your application. Please note that only short-listed candidates suitable for interview will be contacted. If you do not hear from World Vision within two (2) weeks of the closing date, please consider your application unsuccessful.