World Vision International

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Finance Manager, WV Papua New Guinea

Job Description

PURPOSE OF POSITION:

  • To support the Country Program Office (CPO) in managing the financial resources of WV Papua New Guinea effectively.

  • To provide analytical supports and leadership to implement financial policies for budgets, cash management, grant and donor reporting to ensure compliance with established and appropriate policies relevant to respective projects and WV financial policy.

  • To monitor and report on the performance of the CPO and field projects.

  • To help promote financial stewardship, accountability and reliability of financial transactions.

  • To Identify, monitor and manage financial risks.

KEY RESPONSIBILITIES:

Program Financial Management:

  • Ensure compliance w/Grant/Donor requirements.

  • Ensure that all financial transactions have relevant backup documentation, corresponding to WVI and donor regulations.

  • Ensure that Cash and Bank Books are uploaded on a daily basis to SUN6. Ensure that office is ready for month closing by 10th of each month.

  • Train the project(s) local partner organizations/ sub-recipients in financial reporting according to WV and donors’ guidelines and requirements.

  • Make sure that all Balance Sheet and Income Statement accounts relating to the project are reconciled on a monthly basis.

  • Work closely with operations manager on donor compliance issues and procedures, advice on possible disallowed costs, budget amendment(s).

  • Advise and make relevant projections of the expenditures taking into the consideration the burn-rate and exchange rate issues.

  • Work closely with Finance Director/Finance Officer and Support Office on compliance, reporting and projections issues.

  • Assist Finance Director in designing, implementing and maintaining systems of internal controls in order to provide appropriate levels of security over the organizations’ resources and operation.

  • Prepare/review coding on financial vouchers for valid account/cost center and donor combinations, review source documents.

  • Actively follow-up on any issues identified in the Field Financial Report (FFR) reviews.

  • Reconcile Partnership Budget and Actuals System (PBAS) and ensure support office funding is committed on a timely basis. Ensure PBAS funding requests are entered in a timely manner, and that PBAS commitment are reconciled at least monthly, and follow up action with Support Offices is taken.

  • Assist Programs Department in preparation of solid Grant Budgets with all admin costs budgeted properly and Support Costs budgeted with approved percentage.

  • Actively assist Finance Director with monthly and year-end closing and ensure that all outstanding issues are resolved by year end.

  • Other tasks and responsibilities as requested by Response Manager and Finance Director.

Reporting:

  • Extracting and Sending Preliminary and Final Monthly Financial Reports for review of the management.

  • Prepare other reports in donor formats as required.

  • Follow up on variance explanations and projections with Project Managers/Operation Team.

  • Be responsible for preparation and submission of certain FFR Reports.

Coordination and Capacity Building:

  • Ensure institutional understanding of donor regulations.

  • Research and share knowledge of key donors’ regulations/guidelines with colleagues in programme and finance departments.

  • Develop and maintain strong working relationships with all budget holders, providing sound advice on grant financial management and compliance.

  • Identify, train, and mentor office staff in the application and interpretation of grants financial management practices.

  • Assist Finance Director with development of guidelines to improve procedures in place for administering grants.

  • Regularly communicate grants financial management practices to colleagues in programme and finance departments.

  • Provide performance agreements, midterm evaluations and annual reviews to the staff in accordance with current performance management system.

Planning and Forecasting:

  • Ensure that cash is readily available.

  • Send monthly cash forecast to South Asia & Pacific Office (SAPO).

Risk Identification and Mitigation:

  • Work closely with external and internal auditors on Financial Audit audits (provide required documentation, coordinate explanations as required, etc.); Follow up on Audit Recommendations implementation in a timely manner.

  • Review and update the Risk register.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor degree in Accounting/Finance, Business Administration or related field (Masters Preferred).

  • Professional qualification of Certicified Public Accountant (CPA).

  • At least 3-5 work years’ experience in finance, accounting & grants.

  • Professional qualification of Certicified Public Accountant (CPA).

Preferred Skills, Knowledge and Experience:

  • Knowledge of Humanitarian Emergency.

  • Management and coaching/capacity building skills.

  • Competent in the use of Microsoft Office including Word, Excel, OLAP and PowerPoint.

  • Thorough understanding of WV Financial Manual standards and systems such as Sun6, PMQ&A, CAL, Grants Management, etc.

  • Good analytical, organizational, problem solving, time management skills.

  • Competent in the use of Microsoft Office computer programs including Word, Excel, OLAP, Power Pivot, Power BI and PowerPoint.

  • At least 3-5 work years’ experience in finance, accounting & grants.

Work Environment/Travel:

  • Ability to travel in-country and internationally (if required).