World Vision International

Finance Assistant

Job Description

PURPOSE OF POSITION:

The primary purpose of this position is to provide financial accounting assistance, finance administrative support and for coordinating finance and a few admin/P&C(HR) task to support the assigned department.

KEY RESPONSIBILITIES:

Financial Accounting:

  • To prepare daily Journal Entries (JEs), Cash Disbursements (CDs) and DVs for daily transactions.

  • To update cash book based on payments to be made and inform Sr Accountant to request for additional funding.

  • To prepare monthly cheques for vendor payments or staff.

  • To prepare the monthly bank recon to tie with bank balance in the monthly financial report.

  • To update the employees medical and dental claims on a monthly basis.

  • To monitor the monthly prepayment and accruals and update the monthly file accurately and timely to tie with the monthly financial report.

  • To assist in the preparation of yearly audit and tax schedules as needed by supervisor.

  • To maintain fixed asset listing for KL office.

Pre-Approval (PA), Settlement Advise (SA) and Direct Charges:

  • Assist with PA creation for Global Information Communication Technology (GICT) monthly, yearly or via request & updating PA info in the PA/SA system regularly.

  • To update PA excel spreadsheet timely and accurately.

  • To issue, monitor and execute SA Chargebacks and monthly Salary & Benefits (S&B) SAs for cost centres operated from WVI KL Office based on approved TORs, supporting docs or approved instructions.

  • To prepare monthly chargebacks via direct charge upon receiving information from PICs for GICT chargebacks.

HR & ADMIN

  • To provide forms and trainings to new hire at World Vision Interntional (WVI) Kuala Lumpur (KL) office as and when there is a new hire.

  • To write and prepare submission for local authority for the monthly contributions as per statutory requirement.

Finance Related Matters:

  • To assist in other finance matter as required by Supervisor.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s Degree in Accounting, Business Administration, Finance or equivalent work experience.

  • Typically requires 1-2 years of experience in Accounting and Finance.

Preferred Skills, Knowledge and Experience:

  • Experience in using Sunsystem or any related accounting software system, AP system, HR related systems.

  • Experience in preparation of financial accounting.

  • Payroll and regulatory compliance.

  • Non profit work environment.