PURPOSE OF POSITION:
Management of monthly funding account and all inter-company transactions with Global Centre, Support Offices and National offices. Management of the GEMs (concur) database and all travel related expenses submitted by staff. Provide ad hoc analysis and Sunsystems support. Provide analytical review, reconciliation and analysis of BS accounts (including staff advances).
Settlement Advice Management (Includes World Vision South Africa SA database):
Management of the Settlement Advise Database by ensuring all inter office expenses are incurred with prior approvals i.e. Pre-Approval (PA) and that all costs are transferred to respective offices through Settlement Advices thereby reducing the risk of rejected costs.
Review Incoming Settlement Advises from other WV offices that are hosting regional staff, to ensure that expenses are recognized timely in sun-systems and financial reports are accurately representing activities of the region.
Engage with line managers for the regional staff hosted in other NOs to validate the expenses billed by the receiving NOs and also raise queries on disputable costs and following through with National Offices, Support offices and
Global Centre offices and ensure resolution is attained amicable.
Extraction of financial transaction from sun system; analyzing for accuracy and consistency and preparation and booking of outward Settlement Advises for hosted entities and other offices. Perform weekly reconciliation of the hosted entity accounts to ensure timely recovery of expenses incurred on behalf of the many GC entities hosted in the region.
Costing of the outgoing SAs in the accounting system and ensuring all incurred costs are transferred to respective offices in full thereby minimizing the risk for SARO having to bear unfunded costs.
Tracking pre-approvals in the SAS database to ensure PAs are created and received on a timely basis.
Financial analysis, Sun systems & Aging:
In collaboration with SAR Financial Analyst based in FRSC, provide regular analysis of advance aging performance for SAR NOs and advise Finance Manager on NOs that need attention.
Provide adhoc data analysis for decision making on hosting fees, PA tracking for project performance and forecast, trend analysis for costs coming from hosting NOs. Trouble shooting on sun systems challenges and creation of approved.
accounts and other codes in sun systems.
GEMS - CONCUR/EERs:
Review and approve/reject employee expense reports, advances and claims in the Concur database to ensure that all receipts are authentic, approved and comply with WV policies & limits. Also ensure arithmetic accuracy on bills and other attachments.
Providing technical support to staff on system challenges and set up new staff members in the GEMS/Concur database in coordination with the GC team.
Journalizing approved GEMS/Concur reports and importing into Sunsystems ensuring appropriate allocations and enforcing input controls.
Extract analytical reports to support management with decision making.
Monthly Reconciliation of the office funding account in liaison with the Finance manager and GC office. There by ensuring the office funding account reflect accurate transactions and outstanding items are followed through within 30 days.
Analytical review and reconciliation of balance sheet accounts i.e. advances, credit cards, staff loans, receivables, Inter office flow-through, and prepayments accounts to ensure accurate balances remain within 30 days and are disclosed and accounted for in financial reports. Journalizing adjustment journals to correct balance sheet accounts. Transport allowance schedules.
Account Allocation or matching of related transaction for balance sheet accounts that ensure the preparation of accurate monthly aging and schedules.
Analyzing and reconciliation of Z-accounts (monthly) for GC hosted staff and National offices.
Cash flow analysis for SAR NOs:
Review monthly funding forecasts and requests for SAR NOs in comparison with PBAS commitments to ensure optimal cash draw down and funding ensuring that the cumulative funding does not exceed the annual committed funds in PBAS.
Review direct charges documents and invoices and process the charges into the accounting system in alignment to budget.
Prepare and process monthly accruals SA's journals for Project and Core to ensure completeness and timely recognition of expenses.
Year End and Audit:
Assist with SA streamline processes, by ensuring interoffice risks are minimized and balances are accrued by sending or receiving offices and that year end balances are accurately disclosed for yearend closure and consolidation at GC level.
Support to management during internal, external audits, year end and system and process review and change processes.
KNOWLEDGE, SKILLS & ABILITIES:
University Graduate and/or Diploma in Accounting/Finance or any other equivalent accredited certification.
At least 3 - 5 year experience in accountant preferably in a non-profit environment.
An ability to analyze complex financial entries.
Good understanding of accounting intercompany transactions.
Demonstrates proficiency in use of Sun systems, preferably SUN certified, Advanced knowledge in excel and vision excel, Pastel accounting, Lotus Notes, and Microsoft word.
Possesses excellent written and oral communication skills.
Strong troubleshooting and problem solving skills.
Strong Analytical skills.
Able to work with people from diverse cultural backgrounds.
Preferred Skills, Knowledge and Experience:
Working towards completion of a three year Bachelors ‘degree in accounting, finance, administration, auditing or other related.
The position may require some ability and willingness to travel domestically and internationally not more than 10% of the time (quarterly travel to SARO).