PURPOSE OF POSITION:
This position is part of the Operations and Business Support team, providing business support to the Technical Services Organisation and the Global Centre Sector Teams. It is primarily responsible for ensuring proper financial management and reporting on the budget and programmes/ projects related to the assigned teams, and for developing and generating financial reports and analyses on department and project financial information.
It will include working as part of the team to ensure that financial management and reporting is provided to the Technical Services Organisation and Global Centre Sector Teams, providing cover as needed for other teams.
This position is the primary point of contact when it comes to all matters of finance not only for the department but also for any projects and national offices implementing programmes related to the technical or sector teams. Using advanced reporting and analytical tools, and using financial knowledge, this position will provide advice, guidance and support to the leadership, department colleagues as well as national offices in achieving integrated budgets that support quality programming.
This role will have a dual reporting to the leaders of the assigned team(s) and to the Director, Operations and Business Support.
Ensure that department and project budgets and spendings are within acceptable limits:
Develop the annual departmental budget.
Monitor, coordinate and ensure proper charging of expenses.
Analyze and coordinate with department managers to prepare variance reports and explanations.
Analyze and prepare budget forecasts, projections.
Consolidate and prepare the department budget report each quarter.
Reconcile, review and ensure accurate global ledgers and expenses.
Establish PBAS accounts as necessary.
Develop and analyze multi-year project expenditures and quarterly trend analysis.
Coordinate with and provide timely financial information to department leaders especially to the Partnership Leader for Health-WASH in order to ensure proper utilization of budget.
Advise leaders and department managers on options for repurposing and integrating budget and various funding sources to ensure spending within budget.
Ensure the financial operations of the assigned team(s) are running appropriately.
All budgets and payment strategies are appropriately managed, and issues are flagged by appropriate follow-up with managers/ department leaders and Director Operations & Business Support.
Collaborate with FP&A, GC Accounting/Controller’s Office, FRSC and other finance departments, as well offices hosting team staff or projects to ensure proper accounting and reporting of department spending.
Collaborate with GC Finance Planning & Analysis (FP&A), Finance and Accounting, as well as offices hosting team staff or projects, to adopt appropriate strategies for budget management and payments and to troubleshoot any problem.
Monitor and review project sector budgets and spending and prepare reports and analysis.
Monitor and report on partnership sector and ministry expenditures:
Develop regular and year-end reports with multi-year trend analysis by sub-sector and funding type.
Accurately extract financial information from the OLAP/datawarehouse and other sources of data.
Collect and analyse LEAP budget data, T7 analysis, and project expenditure reports on using intelligent analysis tools and methods.
Present information on dashboards and templates used for senior leader review.
Based on information generated, identify existing risks & address them appropriately.
Support special initiatives and projects by providing advice and using financial know-how in budget establishment, forecasting and trend analysis:
Review, analyze and report on project funding spend.
Work with department managers and other colleagues, and if necessary, with NO and RO staff to ensure submission of financial reports.
Assist in the development of the annual operating budgets and monitor actual performance against projections.
Provide advice, guidance and training, and assist in all matters related to financial information and the finances of the department and its projects.
KNOWLEDGE, SKILLS AND ABILITIES:
Bachelor’s degree or equivalent experience in accounting, finance or international business.
Has extensive knowledge in all areas of finance and accounting.
Highly skilled in budget management, preparation, forecasting, and analysis.
Exceptional skills in MS Office suites and finance systems.
Strong analytical, problem-solving and communication (written and oral) skills.
At least 3-5 years of experience in accounting or finance functions.
At least 3 years of experience managing multi-million dollar budgets in an international NGO environment.
At least 1 year experience in working with people from different levels and functions in the organization.
At least 6 months experience managing and reporting on government or private grant budgets.
At least 6 months experience working or supporting people off-shore.
At least 6 months experience working in a multi-cultural working environment.
Fluent in general and business English language - written and verbal.
Preferred Skills, Knowledge and Experience:
Certified Public Accountant or Master’s Degree.
Familiar with LEAP3 Programming.
Competent with financial systems, financial reporting and analysis.
Experience with business intelligence software (e.g. Sunsystem, OLAP/Datawarehouse, Dashboards) and reporting tools.
Skilled in preparing complex financial management reports on a timely basis.
Able to quickly learn and use other software packages like Monarch data extraction tool, Sharepoint 2013 business intelligence, dashboards.
The position requires ability and willingness to travel domestically and internationally up to 10% of the time.