PURPOSE OF POSITION:
The primary purpose is to provide technical assistance and administrative support to the project team in coordinating multiple projects.
Provide administrative and logistic support to the project team in coordinating and completing project activities and tasks.
Provide assistance and support in applying project management disciplines in projects.
Provide assistance and support in monitoring the achievement of project activities on behalf of the project coordinator.
Provide assistance and support in communicating and disseminating project information to project stakeholders.
Assist with special projects and reports as needed.
Provide assistance and logistical support for online and face-to-face meetings.
Receive correspondence, email, data, and information and organize, consolidate them for reference.
Maintain follow-up system for action and deadlines.
Prepare tracking documents and tools for deliverables, meetings, and update them regularly.
Follow up with the project stakeholders for progress of tasks, submission of reports and collect recent data and obtain other information material.
Review data and information gathered and input into databases.
Organize project meetings and prepare the necessary materials, including reports, presentations, agendas and other meeting collateral.
Transcribe, and accurately record key decisions and action items resulting from meetings.
KNOWLEDGE, SKILLS & ABILITIES:
A bachelor’s degree of any four-year course, preferably in management, administration or related field.
Minimum 1 year in giving support to project management or coordination.
Good inter-personal skills; good communication skills; proficiency in English writing and speech is a must; able to communicate effectively; knowledge in relevant software and applications; competent in Microsoft Excel and Word; strong
team, customer service and cross-cultural skills; must have strong analytical, problem-solving and organizational skills; must collaborate with cross-functional teams.