World Vision International

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Project Assistant

Job Description

PURPOSE OF POSITION:

The primary purpose is to provide technical assistance and administrative support to the project team in coordinating multiple projects.

KEY RESPONSIBILITIES:

  • Provide administrative and logistic support to the project team in coordinating and completing project activities and tasks.

  • Provide assistance and support in applying project management disciplines in projects.

  • Provide assistance and support in monitoring the achievement of project activities on behalf of the project coordinator.

  • Provide assistance and support in communicating and disseminating project information to project stakeholders.

  • Assist with special projects and reports as needed.

  • Provide assistance and logistical support for online and face-to-face meetings.

  • Receive correspondence, email, data, and information and organize, consolidate them for reference.

  • Maintain follow-up system for action and deadlines.

  • Prepare tracking documents and tools for deliverables, meetings, and update them regularly.

  • Follow up with the project stakeholders for progress of tasks, submission of reports and collect recent data and obtain other information material.

  • Review data and information gathered and input into databases.

  • Organize project meetings and prepare the necessary materials, including reports, presentations, agendas and other meeting collateral.

  • Transcribe, and accurately record key decisions and action items resulting from meetings.

KNOWLEDGE, SKILLS & ABILITIES:

  • A bachelor’s degree of any four-year course, preferably in management, administration or related field.

  • Minimum 1 year in giving support to project management or coordination.

  • Good inter-personal skills; good communication skills; proficiency in English writing and speech is a must; able to communicate effectively; knowledge in relevant software and applications; competent in Microsoft Excel and Word; strong

  • team, customer service and cross-cultural skills; must have strong analytical, problem-solving and organizational skills; must collaborate with cross-functional teams.