PURPOSE OF POSITION:
The Project Coordinator primarily provides administrative and project support in the coordination, monitoring, reporting, and documentation of projects and initiatives supported by the Project Coordination and Services Unit (PCSU) enabling the effective and efficient coordination of projects defined in the PCSU work plan; working with key people from the Sponsorship team, Regional Offices, and National offices in order to achieve project objectives.
It will provide centralized coordination to achieve the objectives of multiple projects and initiatives of the team.
Contributes to ensuring that the project, product or service is delivered within scope, time and budget.
Contributes to the overall success of the portfolio and program objectives of the team.
Monitor, track, and report the status and deliverables of simultaneous initiatives and projects against plans and schedules.
Coordinate with other staff and teams to obtain information or to accomplish tasks needed to meet project requirements.
Coordinate and execute project-related face-to-face or online meetings or forums.
Follow-up and track responses and submissions of required project documents.
Helps to identify and assess business risks; propose mitigation plans; identify, track and escalate issues as appropriate.
Responsible to work with other stakeholders to resolve issues around project budget, resources, conflicting priorities, schedules, etc.
Maintain and update project plans and monitoring tools.
Maintain project web pages/sites through timely content uploading of online resources, reports and other relevant information.
Helps to define project resource requirements and helps to acquire project resources if needed.
Provide administrative support to projects as needed.
Assist in writing project reports.
KNOWLEDGE, SKILLS & ABILITIES:
Bachelor’s degree in Business Administration or Management or related field.
Diploma or course in Project Management, Management or related field
Minimum 3 years experience in project management or coordination or related role in a multinational or INGO.
Preferred Skills, Knowledge and Experience:
A broad understanding of non profit operations. Commitment to World Vision´s objectives, ethos, core ministries, Mission Statement and Core Values is mandatory.
In-depth knowledge and skills in planning and project management. Use of generally accepted project management tools.
Strong analytical, organizational, problem solving and time management skills. Excellent communication skills, both verbal and written, as well as negotiation and administrative abilities.
Competent in the use of Microsoft Office computer programs including Word, Excel and PowerPoint.