PURPOSE OF POSITION:
The Project Assistant position will be part of the Sponsor Engagement Production Capabilities team within the Sponsorship Department. This role is expected to deliver and contribute to the production steps and needs of the Annual Progress Report project which aims to deliver over 2 million reports to sponsors globally. The role will be reporting to the Manager for Sponsor Engagement Production Capabilities.
Provide administrative and logistic support to the project team in coordinating and completing project activities and tasks.
Provide assistance and support in monitoring the achievement of project activities on behalf of the project coordinator.
Provide assistance and support in communicating and disseminating project information to project stakeholders.
Provide assistance and support in applying project management disciplines in projects.
Assist with special projects and reports as needed.
Review data and information gathered and input into databases.
Receive correspondence, email, data, and information and organize, consolidate them for reference.
Maintain follow-up system for action and deadlines.
Prepare tracking documents and tools for deliverables, meetings, and update them regularly.
Follow up with the project stakeholders for progress of tasks, submission of reports and collect recent data and obtain other information material.
Provide assistance and logistical support for online and face-to-face meetings.
Organize project meetings and prepare the necessary materials, including reports, presentations, agendas and other meeting collateral.
Transcribe, and accurately record key decisions and action items resulting from meetings.
To contribute to the overall success of the project team as necessary or by performing other duties as may be required.
KNOWLEDGE, SKILLS & ABILITIES:
A Bachelor’s degree of any course, preferably in Management, Administration, or any field of Social Science.
At least 2 years work experience, preferably in marketing, communications, or project management/coordination.
Excellent communication skills.
Comfortable in using MS Office applications - particularly Excel, and working in different systems and platforms.