PURPOSE OF POSITION:
The primary purpose is to provide technical assistance and administrative support to the project team in coordinating multiple projects.
Provide administrative and logistic support to the project team in coordinating and completing project activities and tasks.
Provide assistance and support in monitoring the achievement of project activities on behalf of the project coordinator.
Provide assistance and support in communicating and disseminating project information to project stakeholders.
Provide assistance and support in applying project management disciplines in projects.
Assist with special projects and reports as needed.
Review data and information gathered and input into databases.
Receive correspondence, email, data, and information and organize, consolidate them for reference.
Maintain follow-up system for action and deadlines.
Prepare tracking documents and tools for deliverables, meetings, and update them regularly.
Follow up with the project stakeholders for progress of tasks, submission of reports and collect recent data and obtain other information material.
Provide assistance and logistical support for online and face-to-face meetings.
Organize project meetings and prepare the necessary materials, including reports, presentations, agendas and other meeting collateral.
Transcribe, and accurately record key decisions and action items resulting from meetings.
To contribute to the overall success of the project team as necessary or by performing other duties as may be required.
KNOWLEDGE, SKILLS & ABILITIES:
A bachelor’s degree of any four-year course, preferably in management, administration or related field.
Competent in Microsoft Excel and Word.
Knowledge in relevant software and applications.
Minimum 1 year in giving support to project management or coordination.
Knowledge in project management.