Project Coordinator II
PURPOSE OF POSITION:
The Project Coordinator primarily provides administrative and project support in the coordination, monitoring, reporting, and documentation of projects and initiatives supported by the Project Coordination and Services Unit (PCSU) enabling the effective and efficient coordination of projects defined in the PCSU work plan; working with key people from the Sponsorship team, Regional Offices, and National offices in order to achieve project objectives. It will provide centralized coordination to achieve the objectives of multiple projects and initiatives of the team.
Contributes to ensuring that the product or service is delivered on time, within budget and with high quality. Contributes to the overall success of the portfolio and program objectives of the team.
Monitor, track, and report the status and deliverables of simultaneous initiatives and projects against plans and schedules.
Coordinate with other staff and teams to obtain information or to accomplish tasks needed to meet project requirements. Coordinate and execute project-related face-to-face or online meetings or forums.
Helps to identify and assess business risks; propose mitigation plans; identify, track and escalate issues as appropriate.
Responsible to work with other stakeholders to resolve issues around project budget, resources, conflicting priorities, schedules, etc.
Follow-up and track responses and submissions of required project documents.
Maintain and update project plans and monitoring tools.
Maintain project web pages/sites through timely content uploading of online resources, reports and other relevant information.
Helps to define project resource requirements and helps to acquire project resources if needed.
Provide administrative support to projects as needed.
Assist in writing project reports.
KNOWLEDGE, SKILLS & ABILITIES:
Bachelor’s degree in Business and/or Administration is required. Project Management, Information Systems, Technology or Development related field, or equivalent experience will be a plus.
Minimum 3 years in project management coordinating role. The ability to coordinate multiple projects, communicate formally, informally, verbally or in written form are crucial to this role. Experience working in a non-profit organization will be a plus.
Use of generally accepted project management tools.
Writing and communication skills in English.
Computer skills including Microsoft Word, Excel and Project, and internet-based applications or services.
Collaboration skills in cross-cultural global work context.
General knowledge of non-profit operations.
Ability to effectively communicate with all levels in the organization both in verbal and in writing.
Good organizational skills and strong attention to detail.
Ability to work in a fast-paced, team-oriented environment while handling multiple tasks and deadlines.
Can work independently with minimal supervision.
Strong Christian commitment as evidenced by life, character and church ministry involvement.
Able to work overtime with little notice due to the time difference.
While this job description is intended to be an accurate reflection of the duties involved in this position, WVI reserves the right to add, remove or alter duties when
business need dictates.
To be a witness for Jesus Christ in life, word, deed and sign.
Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Attend and participate in devotional meetings, chapel services, staff retreat, Day of Prayer and other WV – Global Centre Offsite Manila Office events.
Perform other duties as may be required.