Finance and Administration Manager

17265-16N10120
Kacyiru Sud
27-Oct-20
International Role - No - Only National applicants will be considered.
2+ Years

JOB OPPORTUNITY

FINANCE AND ADMINISTRATION MANAGER

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 28 Districts of Rwanda. Our interventions are currently reaching more than 1.5 million people.

World Vision Rwanda seeks to hire a highly-qualified, dedicated and experienced national for the role of Finance and Administration Manager. This critical position will be based in Kigali, reporting to the Chief of Party (CoP).

Purpose of the position:

The Finance and Administration Manager is responsible for the financial and administration management of an upcoming USAID - funded WASH program from start-up through close-out. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial and administration procedures, USAID regulations, and the grant agreement. Please note that this position is contingent upon funding and donor approval.

The major responsibilities include:

% Time

Major Activities

End Results Expected

10%

Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grants and private funding

Well managed grant budget

Low risk audit reports

Positive feedback from donors

10%

Lead the development of the annual program team operating budget, monitor actual performance, develop project projections and manage administrative tasks of the project

Well managed grant budget

Low risk audit reports

Positive feedback from donors

10%

Review and/or generate financial reports for compliance with grant and donor requirements

Timely and accurate financial reporting for grants

10%

Analyze spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending

Well managed grant budget

Good audit reports

Positive feedback from donors

10%

Prepare close-out documentation at end of funding cycles in compliance with government regulations

Low risk audit reports

Positive feedback from donors

5%

Support government and World Vision International audits, provide required information and facilitate audit recommendations implementation

Strong compliance to all applicable regulations

Low risk audit reports

Positive feedback from donors

10%

Consult Chief of Party and Deputy Chief of Party on cost allocations, general accounting, internal controls and administrative systems as required

CoP and DCoP are equipped to make sound financial decisions

5%

Implement financial policies in accordance with World Vision Field Financial Manual, USAID Rules and Regulations and local financial regulations

Strong compliance to all applicable regulations

5

Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts

Strong compliance to all applicable regulations

5

Oversee preparation of financial documents and ledgers

High quality financial reporting

5

Assure that all grant policies and regulations are adhered to in the charging of cost

Strong compliance to all applicable regulations

10

Assure that cash transactions are well planned, controlled and reported

Low risk audit reports regarding cash management in grant

Positive feedback from donors

5

Liaise with appropriate partner offices regarding financial and accounting issues

Strong alignment and collaboration with donor representatives and NO finance manager

Perform other duties as assigned by line manager

Minimum education, training and experience requirements to qualify for the position:

  • Masters degree in accounting, finance, or international business management

  • ACCA, CPA or other professional accreditation

  • At least seven years of accounting and/or grants management experience

  • At least five years experience managing staff

  • Three years USAID grant experience

  • Excellent command of Excel and SunSystem

  • Fluency in English, both written and spoken

  • Must be able to work in a cross-cultural environment

  • Must be able to work with multiple deadlines and high demands

  • Ability to handle sensitive and confidential information with absolute discretion

Preferred Skills, Knowledge and Experience:

  • Work in an international relief and development organization is preferred

  • Gateway to Grants certification is preferred

  • Knowledge of local taxation laws is preferred

  • Experience in managing inter-agency consortiums is preferred

Salary:

The salary is commensurate with qualifications and experience.

NB: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on [email protected] (no applications will be accepted through this email).

The closing date for submission of applications is 27 October 2020; no late applications will be accepted.

World Vision is committed to adult and child safeguarding and does not employ staff whose background is not suitable for working with children and vulnerable adults. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.