World Vision International

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Deputy COP- Education

Job Description

WORLD VISION INTERNATIONAL

CHRISTIAN NGO CENTERED ON CHILDREN

RECRUITING INTERNALLY AND EXTERNALLY

POSITION: Deputy Chief of Party, Senegal

Localisation: National Office (Dakar)

Number: 01

Type of Contract: Fixed-term full time contract

Profile:

Purpose of the position:

World Vision is anticipating an upcoming USAID call for Equitable Access to Education in Southern Senegal program that will target girls and boys aged approximately 9 to 16 living in the crisis-affected Casamance regions (Ziguinchor, Sedhiou, Kolda) and Kedougou region. A minimum of 270,000 girls and boys will benefit from increased equitable access to education, including at least 24,000 girls and boys who gain new access to education opportunities. This mechanism will directly support the achievement of IR 1: Complementary education services provide basic education that is responsive to communities’ needs, IR 2. Formal basic education is responsive to communities’ needs, IR 3.

Transition from primary to middle school increased, IR 4 Families and caregivers enroll children in responsive services. This mechanism will also contribute and will collaborate with programs in other sectors, including Child protection, water, sanitation and hygiene, and democracy and governance.

The Deputy Chief of Party (DCOP) is responsible for the management of the project, including grant implementation, financial accountability, staffing, planning and reporting as assigned by Chief of Party (COP).

The DCOP has responsibility for overall project operations. S/he should be familiar with the technical components of the project and the required support services. The DCOP ensures that grants operations and sub-grantee management activities are in full compliance with USAID regulations and aligned to NO operations. Upon COP request, the DCOP would represent the grant to donors and other stakeholders.

Major Responsibilities :

% Time

Major Activities

End Results Expected

20%

Oversee Project Operations:

Direct and oversee World Vision's work in an assigned program, ensuring that all program goals are met

Program goals are met on time and within the budget

Research new funding opportunities and develop funding proposals

Funding is available for current and future grants implementation

Manage grant budget within approved spending levels

grant is implemented within allocated budget and approved spending levels

accurate and diligent financial reporting is in place

Identify issues and risks related to program implementation in a timely manner, and suggest appropriate program adjustments to the Chief of Party

Ensure grant/project expenses are reasonable, allocable, prudent and spent in accordance with donor rules and regulations to ensure clean audits

Grant expenses are well managed

Oversee supply and equipment acquisition, disposition, and management in compliance with WV internal and donor requirements

Procurements plan is implemented in accordance with WV procurement systems and protocols

Supplies and equipment are available when required for grant implementation

40%

People Management:

Organize and direct the work of grant staff and short-term advisors, set individual performance objectives cascaded from project objectives to all staff hired in the project.

Provide supervision, training and performance management coaching and feedback.

Support Staff Learning and Development according with WVI policy.

Staff performance is at expected level, staff is motivated, short-term advisors know what is expected and are able to deliver outcomes

Capable and engaged team

Develop and update workforce planning

Ensure strong staff management practices, consistent with WV policies, donor requirements and local laws

Ensure proper technical capacity of staff is available

Strong people management practices, workforce planning is up to date and is implemented as required. Staff is showing technical capacity; there are identified opportunities for staff to develop technical skills

30%

Effective and accurate reporting and communication:

Establish and maintain effective reporting, evaluation, and internal communication

Ensure timely and accurate reports that meet donor requirements

Effective reporting and monitoring are in place. Reports are accurate and submitted on time

Networking and Liaison with different stakeholders

Liaise with host government officials, local communities, farmers, and other organizations as appropriate

Strong representation of grant on different levels is established

When delegated by COP, represent the project in meetings with donor and other stakeholders

Project is represented in all events organized by donors and other stakeholders; donor visits are well managed

Close cooperation with NO GAM lead for implementation of the GAM objectives as well as close collaboration within the NO GAM Unit on donor positioning, lessons learned, grant health and quality improvements

Strong working relationships with NO GAM lead/manager

10%

Other responsibilities:

Carry out additional responsibilities and projects as assigned, including administrative and planning functions

Attend and participate in weekly chapel services and daily devotional meetings

KNOWLEDGE, SKILLS AND ABILITIES

Minimum education, training and experience requirements to qualify for the position:

  • Master’s degree desired in the education and training field

  • familiarity with USAID requirements, their history and their development

  • ability to integrate, lead and motivate teams of professionals around common goals

  • demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country

  • Strong interpersonal skills

Work experience required as a minimum qualification for this position.

  1. Experience integrating gender and youth into complex education programming

  2. Has managed a USAID grant or a similar donor grant

  3. Minimum of 5 years of experience living or working in Senegalese education system or similar

  4. At least five years of experience and high responsibilities in designing, planning, implementing and managing education projects in Senegal context or similar

License, registration, or certification required to perform this position:

  1. Fluent French and English speaker

  2. Strong writing and oral presentation skills in French and English

Preferred Skills, Knowledge and Experience:

  1. Understanding of the humanitarian industry

  2. Minimum level of understanding of local language

  3. Experience in managing large teams

  4. At least 5 year experience in managing education grants

List additional work experience preferred for this position.

  • Experience in managing inter-agency consortiums is preferred

  • At least 4 years of international development experience as a project Director or Deputy Director (or of each); must involve implementation and management of large-scale grant/ program activities

Work Environment:

Complete Travel and/or Work Environment statements if applicable.

  • Minimum 30% travel to the project activities area

CORE CAPABILITIES

  • Leadership Level

  • Organizational Level

  • Achieving quality results & service

  • Practising accountability & integrity

  • Communicating information effectively

  • Thinking clearly, deeply & broadly

  • Understanding the Humanitarian Industry

  • Practising innovation & change

Interpersonal skills

1. Strong interpersonal skills

2. Strong influencing and managing capacity

3. Ability to motivate and lead staff

Financial Responsibility

DCOP is responsible for working with the COP to ensure that the grant budget is spent as per proposal commitment

Process of hiring

  • Phase 1 : writing test ;

  • Phase 2 : individual interview with a panel.

Application:

To apply, you need to send a letter of motivation addressed to the National Director of World Vision Senegal, accompanied by a CV, the diploma required to the following address:

Internally, please go to Our People in your ESS in JOBS (Development Actions- Open Position);

Externally, go through the link http://careers.wvi.org/job-opportunities-in-senegal

Deadline: February, 6 mars, 2018

Dakar, February, 20, 2018

Human Resources Director