Location: WARO- Dakar
Title: Assistant Regional Finance Director – World Vision West Africa Region
PURPOSE OF POSITION:
To provide support to the Regional Finance Director and Director, Global Grants & Programme Finance in ensuring standards of excellence through effective and efficient financial management, accountability and integrity within WorldVision West Africa Region.
Strategic Financial Planning and Management
Support in financial planning, budgeting and reporting
Assist the Regional Finance Director to ensure National/Regional Offices are monitoring their spending against budget commitments to assure that spending occurs only where there are commitments and to minimize year-end overspending.
Support the NO in developing grant financial management strategies, priorities and plans in alignment with the regional, global strategies and priorities as well as emerging trends.
Liaise with Support Office Finance regarding their trips to the region in collaboration with the NO Finance/Grant Teams
Develop and maintain good professional networks with the NO Grant and Finance Managers, Support Office IPGs, NO Finance Directors and Regional GAM Directors.
Represent the regional finance in the grants community forum (internal and external to WV) and participate in at least one Grants Community Working group.
Promotion of financial accountability and reporting
Provide support to ensure appropriate financial and monitoring frameworks are in place, and operating satisfactorily, in each National/Regional Office to support WV’s ministry in the region. Involves assisting National Offices designing and improving internal control systems and project accounting systems
Support in the review and evaluation of the region’s financial performance and efficiency through the quarterly financial scorecards and periodic review of national office financial systems.
Support National/Regional Offices comply with year-end closing processes.
Grants Budget & Acquisition
Work with Support Offices in large scale (budget over $5m) proposal design workshops and review proposal budget to ensure grant proposals are competitive.
Work with NOs and Support Offices to prepare and/or review proposal Budget amendments, and extensions of the life of an award any other award budget modification
Work with the grant acquisition and management team to promote effective relations and support to National Offices prioritized to grow grants or balance their funding portfolio
Mentor/support the second and third level finance staffs in the region to understand and meet the service requirements of their roles.
Support financial capacity building in National Offices by providing training for finance and non-finance staffs.
Support National offices to Work with the relevant Shared Service providers to implement agreed shared services.
Co-planning and Facilitate capacity building initiatives with Regional GAM Director at National/Regional Office especially as it relates to grants financial management and grants compliance.
Participate in and/or co facilitates large scale grants start up workshop in collaboration with the NOs and respective SOs.
Develop a pool of grant finance experts, create an environment of experience sharing and promote best practices within the region
Support Regional GAM Director in planning and delivering regional GAM meetings and workshops aimed at strengthening NO grant capacity.
Audit Recommendations :
Coordinate with NO to assure follow up actions and implementation of audit recommendations and addressing common audit findings.
Participate in large scale grants audit preparation with national/program offices and support the National /program offices to provide required information and address disallowed costs
Risk assessment For Grants approval
Review Go No Go document for grants approval received from national offices in light of risk mitigation.
Award Terms interpretation
Provide in collaboration with the SOs core team, expert advice on interpretation of award terms and ensure that grants implementations are within the requirements
Internal Control Systems:
Assist in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations
LDRs/Cost Allocation implementation monitoring
Work in collaboration with the national offices in the region to ensure proper implementation of the LDRs database system and Costs Allocation Policy.
Work with FRSC and P&C staff to address any issues pertaining to LDRs database implementation
Large Scale grants close-out
Assist NOs in the preparation of large scale grants (>US$5 Million) closeouts plan
Ensure proper implementation of the large scale close out plan to ensure compliance with award requirements
Perform special projects/assignments for the Regional Finance Director and Director, Global Grants & Programme Finance as necessary.
Act on behalf of the Regional Finance Director during his/her absence
Attend and participate in devotional meetings (per office practice).
KNOWLEDGE, SKILLS AND ABILITIES
Bachelor's degree in Administration or Accounting. Professional qualification such as CPA/CIMA/ACCA or Master's degree in Business Administration, Finance, Management or other applicable field to financial compliance.
Proven experience in working with grant related projects in implementing government grant regulations and capacity building.
Deep understanding of NGO finance environment and models of programme/project delivery; experience in managing complex funding arrangements.
Ability to engage and work collaboratively with diverse group of stakeholders
Track record of successfully training, developing/mentoring and supervising finance and grant staff
Strong inter-personal skills and proven team player.
Excellent written and oral communication skills. Proven ability to manage competing priorities.
Able to solve complex problems and to exercise independent judgment. Able to work in a cross-cultural environment with a multi-national staff.
Proven ability to manage competing priorities
Office-based with frequent travel to the field. Travel: 25% International travel is required.