Assistant Regional Finance Director

12545-17R10195
Dakar
04-Oct-19
International Role - No - Only National applicants will be considered.
1-2 Years

Location: WARO- Dakar

Title: Assistant Regional Finance Director World Vision West Africa Region

PURPOSE OF POSITION:

To provide support to the Regional Finance Director and Director, Global Grants & Programme Finance in ensuring standards of excellence through effective and efficient financial management, accountability and integrity within WorldVision West Africa Region.

KEY RESPONSIBILITIES:

Strategic Financial Planning and Management

  • Support in financial planning, budgeting and reporting

  • Assist the Regional Finance Director to ensure National/Regional Offices are monitoring their spending against budget commitments to assure that spending occurs only where there are commitments and to minimize year-end overspending.

  • Support the NO in developing grant financial management strategies, priorities and plans in alignment with the regional, global strategies and priorities as well as emerging trends.

  • Liaise with Support Office Finance regarding their trips to the region in collaboration with the NO Finance/Grant Teams

  • Develop and maintain good professional networks with the NO Grant and Finance Managers, Support Office IPGs, NO Finance Directors and Regional GAM Directors.

  • Represent the regional finance in the grants community forum (internal and external to WV) and participate in at least one Grants Community Working group.

Promotion of financial accountability and reporting

  • Provide support to ensure appropriate financial and monitoring frameworks are in place, and operating satisfactorily, in each National/Regional Office to support WVs ministry in the region. Involves assisting National Offices designing and improving internal control systems and project accounting systems

  • Support in the review and evaluation of the regions financial performance and efficiency through the quarterly financial scorecards and periodic review of national office financial systems.

  • Support National/Regional Offices comply with year-end closing processes.

Grants Budget & Acquisition

  • Work with Support Offices in large scale (budget over $5m) proposal design workshops and review proposal budget to ensure grant proposals are competitive.

  • Work with NOs and Support Offices to prepare and/or review proposal Budget amendments, and extensions of the life of an award any other award budget modification

  • Work with the grant acquisition and management team to promote effective relations and support to National Offices prioritized to grow grants or balance their funding portfolio

Capacity Building

  • Mentor/support the second and third level finance staffs in the region to understand and meet the service requirements of their roles.

  • Support financial capacity building in National Offices by providing training for finance and non-finance staffs.

  • Support National offices to Work with the relevant Shared Service providers to implement agreed shared services.

  • Co-planning and Facilitate capacity building initiatives with Regional GAM Director at National/Regional Office especially as it relates to grants financial management and grants compliance.

  • Participate in and/or co facilitates large scale grants start up workshop in collaboration with the NOs and respective SOs.

  • Develop a pool of grant finance experts, create an environment of experience sharing and promote best practices within the region

  • Support Regional GAM Director in planning and delivering regional GAM meetings and workshops aimed at strengthening NO grant capacity.

Risk Management

  1. Audit Recommendations :

  • Coordinate with NO to assure follow up actions and implementation of audit recommendations and addressing common audit findings.

  • Participate in large scale grants audit preparation with national/program offices and support the National /program offices to provide required information and address disallowed costs

  1. Risk assessment For Grants approval

  • Review Go No Go document for grants approval received from national offices in light of risk mitigation.

  1. Award Terms interpretation

  • Provide in collaboration with the SOs core team, expert advice on interpretation of award terms and ensure that grants implementations are within the requirements

  1. Internal Control Systems:

  • Assist in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations

  1. LDRs/Cost Allocation implementation monitoring

  • Work in collaboration with the national offices in the region to ensure proper implementation of the LDRs database system and Costs Allocation Policy.

  • Work with FRSC and P&C staff to address any issues pertaining to LDRs database implementation

  1. Large Scale grants close-out

  • Assist NOs in the preparation of large scale grants (>US$5 Million) closeouts plan

  • Ensure proper implementation of the large scale close out plan to ensure compliance with award requirements

Others

  • Perform special projects/assignments for the Regional Finance Director and Director, Global Grants & Programme Finance as necessary.

  • Act on behalf of the Regional Finance Director during his/her absence

  • Attend and participate in devotional meetings (per office practice).

KNOWLEDGE, SKILLS AND ABILITIES

Required:

  • Bachelor's degree in Administration or Accounting. Professional qualification such as CPA/CIMA/ACCA or Master's degree in Business Administration, Finance, Management or other applicable field to financial compliance.

  • Proven experience in working with grant related projects in implementing government grant regulations and capacity building.

  • Deep understanding of NGO finance environment and models of programme/project delivery; experience in managing complex funding arrangements.

  • Ability to engage and work collaboratively with diverse group of stakeholders

  • Track record of successfully training, developing/mentoring and supervising finance and grant staff

Preferred:

  • Strong inter-personal skills and proven team player.

  • Excellent written and oral communication skills. Proven ability to manage competing priorities.

  • Able to solve complex problems and to exercise independent judgment. Able to work in a cross-cultural environment with a multi-national staff.

  • Proven ability to manage competing priorities

Work environment:

Office-based with frequent travel to the field. Travel: 25% International travel is required.