World Vision International

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DME Manager

Job Description

WORLD VISION INTERNATIONAL

CHRISTIAN NGO CENTERED ON CHILDREN

RECRUITING INTERNALLY AND EXTERNALLY

POSITION: Monitoring and Evaluation Manager, Senegal

Localisation: National Office (Dakar)

Number: 01

Type of Contract: Fixed-term full time contract

Profile:

Purpose of the position:

World Vision is anticipating an upcoming USAID call for Equitable Access to Education in Southern Senegal program that will target girls and boys aged approximately 9 to 16 living in the crisis-affected Casamance regions (Ziguinchor, Sedhiou, Kolda) and Kedougou region. A minimum of 270,000 girls and boys will benefit from increased equitable access to education, including at least 24,000 girls and boys who gain new access to education opportunities. This mechanism will directly support the achievement of IR 1: Complementary education services provide basic education that is responsive to communities’ needs, IR 2. Formal basic education is responsive to communities’ needs, IR 3. Transition from primary to middle school increased, IR 4 Families and caregivers enroll children in responsive services. This mechanism will also contribute and will collaborate with programs in other sectors, including Child protection, water, sanitation and hygiene, and democracy and governance

The M&E Specialist has overall responsibility for providing coordination and leadership for monitoring and evaluation of the grant, including formative investigation (pre-intervention baseline), ongoing data collection, and summative research evaluation (post-intervention). M&E Specialist would also be responsible for the evaluation that will sum up the grant’s accomplishments in accurate and objective way.

The Monitoring and Evaluation (M&E) Specialist will also support local partners in establishing their M&E and reporting systems and provide technical assistance to improve their understanding of project evaluation and a performance-based management approach. In addition, to monitoring and evaluation, the position will support reporting activities, including the training of staff.

Major Responsibilities:

% Time

Major Activities

End Results Expected

Planning

Develop the overall framework for grant M&E in accordance to the design document and donor requirements

Identify the core information needs of grant management, partners, and funding agencies; Participate in development of the annual work plan and budget, ensuring alignment with technical strategy

Foster participatory planning and monitoring by engaging primary stakeholder groups in the M&E of activities

Effective M&E framework is in place

M&E is aligned to grant objectives;

M&E Plan is in place and budget available on time

Stakeholders are included in M&E process as appropriate

Pre-Implementation

Conduct readiness assessment: the incentives at the system level, the beneficiaries and existing capacity

Keep abreast of developments in grant/program changes and progress in order to advise and recommend tools and strategies to increase program performances and results.

Identify the requirement for collecting baseline data, prepare terms-of-reference for and arrange the conduct of a baseline survey, as required.

Strong M&E processes are applied

M&E reports are available

Baseline research report is available

Implementation/Execution

Oversee and execute M&E activities with particular focus on results and impacts as well as in lesson learnt

Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed

Clarify and/or facilitate process for monitoring and evaluations of sub-grantees

Identify the need and draw up the ToRs for specific studies; Recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating grant effects and impacts

Perform regular field visits to ensure the quality of data collected by Programs and to verify the accuracy of reported data

Strong M&E processes are applied

M&E reports are available and include lessons learnt

Strong M&E processes are applied

Field staff is included in M&E process as appropriate

Sub grantees demonstrate required M&C capacity and produce quality M&E reports

Well documented and targeted consultancy outcomes, if consultants are hired to support M&E

Reporting

Guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission. This includes quarterly progress reports, annual project reports, inception reports, and ad-hoc technical reports.

Prepare consolidation progress reports for grant management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations

Identify strengths and weaknesses in existing data collection and management systems and propose solutions to improve knowledge management activitiesDraft tools and their revisions as well as data collection procedures (eg. logical framework, project performance tracking, indicators, data flow chart, M&E manuals)

Reporting is submitted on time

High quality reporting is in place with actionable next steps and learning

Major challenges are anticipated and mitigation actions planned

Capacity Building/Continuous Learning

Design and implement a system to identify, analyze, document and disseminate lessons learned

Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications of future action. If necessary create such discussion forums to fill any gaps.

Monitor the follow up on evaluation recommendations

Support project/program staff on ways to properly document, organize and capture program progress

Facilitate, act as resource person, and join, if required any external supervision and evaluation missions

Organize (and provide) refresher training in M&E for grants staff, implementing partners, local organizations and primary stakeholders with view of strengthening local M&E capacity

Network with external and WV internal partners to promote learning and achieve M&E excellence

Lessons learnt and refresher training are well documented and include NO stakeholders

Proper communication of M&E findings at all levels

Evaluation recommendations are implemented

M&E Capacity is provided to grants team and stakeholders

M&E expertise is available to the grants team and stakeholders

Local expertise is built

External networking is in place

KNOWLEDGE, SKILLS AND ABILITIES

Minimum education, training and experience requirements to qualify for the position:

  • Master’s degree in Education or relevant field

  • Report writing, research, monitoring and evaluation skills

  • Familiarity with and a supportive attitude towards processes of strengthening local organizations and building local capacities for self-management

  • Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders

  • Strong leadership and management skills

  • Strong mediation and conflict resolution skills

  • French and English language skills

  • Strong analytical skills

Work experience required as a minimum qualification for this position.

  1. Experience integrating gender and youth into complex education programming

  2. Has managed a USAID grant or a similar donor grant

  3. Minimum of 5 years of experience living or working in Senegalese education system or similar

  4. At least five years of experience and high responsibilities in designing, planning, implementing and managing education projects in Senegal context or similar

Preferred Skills, Knowledge and Experience:

  1. University degree in Monitoring and Evaluation, project management, social science

  2. Facilitation skills

  3. Good communication skills

  4. 5-7 year experience in monitoring grants

  5. Three years of field-based M&E experience

Work Environment:

Complete Travel and/or Work Environment statements if applicable.

  • estimated 25% travel to the field activities required

CORE CAPABILITIES

  • Leadership Level

  • Achieving quality results & service

  • Practicing accountability & integrity

  • Communicating information effectively

  • Thinking clearly, deeply & broadly

  • Understanding the Humanitarian Industry

  • Practicing innovation & change

  • Demonstrating Christ-centered life & work

  • Building collaborative relationships

  • Practising gender & cultural diversity

  • Influencing individuals & groups

  • Understanding World Vision’s mission & operations

Core Capability 1: Achieving quality results & service

Indicators

  • Ensures high level of quality and customer service

  • Inspires staff to set challenging achievable goals

  • Implements performance reviews for all staff

  • Gets projects going and moving when they are stuck

Comments:

Core Capability 2:

Practising accountability & integrity

Indicators

  • Evaluates performance against agreed standards

  • Leads with transparency and stays accountable

  • Handles financial information effectively

  • Sets high standards and monitors compliance

Comments:

Core Capability 3: Communicating information effectively

Indicators

  • Facilitates appropriate information flow amongst staff

  • Ensures personal verbal communication is clear and convincing

  • Expresses self clearly in all forms of writing

  • Communicates persuasively to all stakeholders

Comments:

Core Capability 4: Thinking clearly, deeply & broadly

Indicators

  • Identifies critical issues facing the organisation

  • Leads effective long and short-term planning

  • Stays alert to trends and responds appropriately

  • Ensures that effort is focused on priority areas

Comments:

Core Capability 5: Understanding the Humanitarian Industry

Indicators

  • Maintains strong links with major NGO’s, donors and government agencies

  • Contextualises technical skills and outputs to industry requirements

  • Reviews departmental performance against industry standards and benchmarks

  • Actively maintains current industry knowledge

Comments:

Core Capability 6: Practicing innovation & change

Indicators:

  • Invests in continuous improvements to work and quality

  • Builds coalitions to support change initiatives

  • Designs change processes that are resilient

  • Champions the innovations of others

Comments:

Core Capability 7: Demonstrating Christ-centred life & work

Indicators

  • Communicates sense of calling for ministry and leadership

  • Deepens spiritual maturity through prayer and study

  • Prioritizes spiritual growth and care of staff

  • Plays active role in church and promotes understanding between different faiths and Christian traditions

  • Models biblical ethics and principles in actions and lifestyle

Comments:

Core Capability 8: Building collaborative relationships

Indicators

  • Selects the right people for the right jobs

  • Inspires high levels of team performance

  • Deals with conflict to bring cooperation

  • Inspires open and trusting networks of relationships

  • Forms long term cooperative relationships

Comments:

Core Capability 9: Practicing gender & cultural diversity

Indicators

  • Seeks gender balance in all staffing decisions

  • Creates awareness/understanding on cross-cultural issues

  • Ensures education on diversity for all staff

  • Models global thinking and local action

Comments:

Core Capability 10: Influencing individuals & groups

Indicators

  • Ensures internal advocacy is clear and effective

  • Uses different styles to influence individuals and groups

  • Seeks clarity on other people's points of view

  • Takes a persuasive stand on difficult issues

Comments:

Core Capability 11: Understanding World Vision’s mission & operations

Indicators

  • Ensures all staff are oriented to WV core documents (vision, mission, core values, covenant of partnership and

ministry policies)

  • Aligns team goals with vision/mission/strategy

  • Passionate spokesperson for WV's child-focused work in communities

  • Describes complex humanitarian issues in relation to WV mission and operations

  • Keeps the vision alive and others focused on it

  • Clearly articulates WV history and core business areas

Comments:

Interpersonal skills

1. Strong interpersonal skills

2. Strong influencing and managing capacity

3. Ability to motivate and lead staff

Process of hiring

  • Phase 1 : writing test ;

  • Phase 2: individual interview with a panel.

Application:

To apply, you need to send a letter of motivation addressed to the National Director of World Vision Senegal, accompanied by a CV, the diploma required to the following address:

Internally, please go to Our People in your ESS in JOBS (Development Actions- Open Position);

Externally, go through the link http://careers.wvi.org/job-opportunities-in-senegal

Deadline: 18 March, 2018

Dakar, March, 9th 2018

Human Resources Director